Senior Accounts Payable Accountant

Aston Carter; United States; Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO & paid leave

Job summary

Aston Carter is seeking a Senior Accounts Payable Accountant to manage vendor invoices, payments, and treasury activities while ensuring accurate recording, reconciliation, and reporting. You will support month-end close and internal controls across multiple departments in a hybrid Melville, NY setting.

The role requires 5+ years in accounts payable, treasury operations, and strong Excel capabilities. You’ll work with cross-functional teams on process improvements and automation initiatives in a

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field.
• 5+ years of progressive experience in accounts payable, accounting, treasury operations, supplier payments, or related areas.
• Strong understanding of invoice processing, accruals, journal entries, account reconciliations, and month-end close.
• Experience processing ACH payments, wire transfers, and other electronic payment methods.
• Advanced Excel skills and experience working with large volumes of financial transactions.

Responsibilities

• Review, code, and process vendor invoices for operating expenses.
• Verify invoice details, supporting documentation, approvals, coding, and accounting treatment.
• Ensure expenses are accurately recorded by account, department, entity, currency, and accounting period.
• Maintain vendor master data and support vendor onboarding and maintenance activities.
• Reconcile vendor statements, investigate discrepancies, and resolve outstanding issues.
• Monitor accounts payable aging and communicate overdue or unresolved items requiring attention.
• Identify potential accruals and support month-end expense recognition processes.
• Execute supplier payment activities, including ACH, wire transfers, and other approved disbursement methods.
• Review payment requests to ensure accuracy, appropriate approvals, supporting documentation, and adherence to due dates.
• Support payment release processes in accordance with internal controls and segregation-of-duty requirements.
• Maintain payment schedules, tracking reports, and supporting documentation.
• Investigate failed payments, banking exceptions, and supplier inquiries.
• Coordinate with banking and treasury contacts regarding payment timing, cash needs, and exception resolution.
• Prepare journal entries and supporting schedules related to accounts payable, supplier liabilities, cash disbursements, bank activity, and other assigned areas.
• Reconcile subledger activity to the general ledger and resolve reconciling items.
• Prepare balance sheet reconciliations and ensure timely follow-up on outstanding items.
• Assist with monthly, quarterly, and year-end close activities, including accruals, cut-off procedures, account analysis, and reporting support.
• Support audit requests, compliance reviews, and internal control testing.
• Maintain strong controls surrounding vendor maintenance, payment approvals, banking information, and transaction processing.
• Ensure accounting records and supporting documentation remain complete, organized, and audit-ready.
• Develop and maintain procedures, checklists, and recurring close schedules.
• Recommend process improvements, automation opportunities, and reporting enhancements.
• Participate in ERP, workflow, banking, and system improvement initiatives.
• Provide guidance and support to junior accounts payable staff as needed.

Skills

Accounts payable

Treasury operations

Journal entries

Month-end close

Excel skills

ACH payments

Wire transfers

Electronic payments

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Tableau

Excel

Job description

Senior Accounts Payable Accountant

Overview

We are seeking a Senior Accounts Payable Accountant to support the organization's accounts payable, supplier payment, and treasury functions. This position is responsible for ensuring the accurate recording, reconciliation, payment, and reporting of vendor obligations while maintaining strong internal controls and compliance with company policies.

The ideal candidate will bring a combination of accounts payable, accounting, and treasury experience, with the ability to work independently in a deadline-driven environment and collaborate effectively across multiple departments.

Key Responsibilities

Accounts Payable & Expense Accounting

• Review, code, and process vendor invoices for operating expenses.
• Verify invoice details, supporting documentation, approvals, coding, and accounting treatment.
• Ensure expenses are accurately recorded by account, department, entity, currency, and accounting period.
• Maintain vendor master data and support vendor onboarding and maintenance activities.
• Reconcile vendor statements, investigate discrepancies, and resolve outstanding issues.
• Monitor accounts payable aging and communicate overdue or unresolved items requiring attention.
• Identify potential accruals and support month-end expense recognition processes.

Treasury & Payment Operations

• Execute supplier payment activities, including ACH, wire transfers, and other approved disbursement methods.
• Review payment requests to ensure accuracy, appropriate approvals, supporting documentation, and adherence to due dates.
• Support payment release processes in accordance with internal controls and segregation-of-duty requirements.
• Maintain payment schedules, tracking reports, and supporting documentation.
• Investigate failed payments, banking exceptions, and supplier inquiries.
• Coordinate with banking and treasury contacts regarding payment timing, cash needs, and exception resolution.

Accounting & Financial Close

• Prepare journal entries and supporting schedules related to accounts payable, supplier liabilities, cash disbursements, bank activity, and other assigned areas.
• Reconcile subledger activity to the general ledger and resolve reconciling items.
• Prepare balance sheet reconciliations and ensure timely follow-up on outstanding items.
• Assist with monthly, quarterly, and year-end close activities, including accruals, cut-off procedures, account analysis, and reporting support.
• Support audit requests, compliance reviews, and internal control testing.

Process Improvement & Controls

• Maintain strong controls surrounding vendor maintenance, payment approvals, banking information, and transaction processing.
• Ensure accounting records and supporting documentation remain complete, organized, and audit-ready.
• Develop and maintain procedures, checklists, and recurring close schedules.
• Recommend process improvements, automation opportunities, and reporting enhancements.
• Participate in ERP, workflow, banking, and system improvement initiatives.
• Provide guidance and support to junior accounts payable staff as needed.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent professional experience.
• 5+ years of progressive experience in accounts payable, accounting, treasury operations, supplier payments, or related areas.
• Strong understanding of invoice processing, accruals, journal entries, account reconciliations, and month-end close.
• Experience processing ACH payments, wire transfers, and other electronic payment methods.
• Knowledge of internal controls, approval workflows, vendor management, and audit support.
• Advanced Excel skills and experience working with large volumes of financial transactions.
• Strong analytical, organizational, and problem-solving abilities.
• Ability to manage multiple priorities and drive issues through resolution with minimal supervision.

Why Consider This Opportunity?

• Broad exposure to accounting, accounts payable, and treasury functions.
• High-impact role with visibility across finance and operations.
• Opportunity to improve processes and drive operational efficiencies.
• Collaborative team environment with long-term growth potential.

Job Type & Location

This is a Permanent position based out of Melville, NY.

Pay and Benefits

The pay range for this position is $75000.00 - $85000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Summary:Work within the Corporate Treasury Team performing liquidity risk management, cash management, issuing debt and foreign exchange. Support all Allegis entities around the world, ensuring sufficient funds to cover daily working capital requirements and long-term growth initiatives.Essential Functions:Manage the liquidity for select subsidiaries by using historical data, business inputs, and in-depth statistical analyses to construct daily cash flow forecasting models.Identify select subsidiary funding requirements and make recommendations to fulfill such needs with appropriate debt instruments.Create and compile reporting within Tableau and excel which depicts global cash composition for leadership.Manage the netting and settlement of foreign subsidiary intercompany positions.Analyze global foreign exchange risks and make recommendations for mitigating risks including tracking trade volumes and pricing and identifying acceptable counterparties.Support Operating Companies, Corporate Service Departments, and Affiliated Companies with cash management controls and all treasury and banking related issues.Serve as liaison between internal customers and banking partners to resolve issues and implement banking products and services.Act as lead and/or work in conjunction with Managers on various projects which include but are not limited to the automation of payment files, executive reporting, establishing new entities, enhancing controls surrounding bank access and visibility and implementing banking services and products.Minimum Education and/or Experience:2 years of Treasury or Finance experience and a BS/BA degree in FinanceCore Competencies:Build relationshipsDevelop peopleLead changeInspire OthersThink criticallyCommunicate clearlyCreate AccountabilityBenefits Overview:Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following:Medical, dental & visionHospital plans401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)Company paid Short and long-term disabilityHealth & Dependent Care Spending Accounts (HSA & DCFSA)Transportation benefitsEmployee Assistance ProgramTuition AssistanceTime Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)

Job Type & Location

This is a Permanent position based out of Melville, NY.

Application Deadline

This position is anticipated to close on Nov 6, 2026.

Workplace Type

This is a hybrid position in Melville,NY.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.