Accounts Payable Specialist

Aston Carter; Princeton (NJ); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Paid Time Off

Job summary

Aston Carter is seeking an Accounts Payable Specialist to support full-cycle AP operations in a hybrid Princeton, NJ setting. You will accurately process invoices, reconcile vendor accounts, and assist with payments, ensuring compliance and timely cash flow.

The role emphasizes accuracy, attention to detail, and the ability to meet deadlines in a high-volume environment. Collaboration with the AP team and ongoing training are part of the duties.

Qualifications

• Experience in full-cycle accounts payable.
• Experience with high-volume AP workflows (200+ invoices/week).
• Proficient in invoice processing and PO matching (2/3-way match).
• Experience with ERP systems such as NetSuite or SAP.
• Ability to work in a policy-driven environment with defined payment schedules.
• Strong attention to detail and data accuracy.

Responsibilities

• Receive, review, and verify vendor invoices for accuracy and approvals.
• Enter invoices and ensure authorization requirements are met.
• Process and record vendor payments per schedules and controls.
• Reconcile transactions by comparing system entries to balances.
• Monitor discounts and ensure timely payments to optimize cash flow.
• Verify vendor information and maintain compliant records.
• Research and resolve discrepancies in POs, invoices, and payments.
• Maintain thorough supporting documentation.

Skills

Full-cycle AP

Invoice processing

Vendor reconciliation

Payment processing

PO matching (2/3-way)

ERP systems

NetSuite

SAP

High-volume processing

Data entry accuracy

Confidentiality

Vendor communication

Tools

NetSuite

SAP

Job description

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist supports full-cycle accounts payable operations by accurately processing invoices, reconciling vendor accounts, and assisting with payment activities. Reporting to the Accounts Payable Supervisor, this role requires strong attention to detail, excellent organizational skills, and the ability to meet deadlines while ensuring accurate, compliant, and efficient financial operations in a dynamic, high-volume environment.

Responsibilities

• Receive, review, and verify vendor invoices for accuracy, proper approvals, and correct general ledger and cost center coding.
• Enter invoices into the accounts payable system and ensure all authorization requirements are met in accordance with company policies.
• Process and record vendor payments in line with established payment schedules and internal controls.
• Reconcile processed transactions by verifying system entries and comparing reports to account balances to ensure accuracy and completeness.
• Analyze invoices and expense reports to confirm that expenses are charged to the appropriate accounts and cost centers.
• Monitor discount opportunities and ensure timely payment of vendor invoices to optimize cash flow and vendor relationships.
• Verify vendor information, including federal identification numbers and payment details, to maintain accurate and compliant vendor records.
• Research, troubleshoot, and resolve purchase order, contract, invoice, or payment discrepancies while maintaining thorough supporting documentation.
• Issue stop-payments or process purchase order amendments as required to correct or prevent payment issues.
• Reconcile vendor accounts by reviewing monthly statements and related transactions, following up on outstanding items as needed.
• Maintain strict confidentiality of financial data and company information at all times.
• Communicate significant issues, discrepancies, or risks to the Accounts Payable Supervisor in a timely and clear manner.
• Participate in training and development opportunities to maintain and enhance job knowledge and professional skills.
• Support the broader accounting department and organizational objectives by assisting with related tasks and projects as needed.
• Perform other accounts payable and accounting duties as assigned to support the smooth operation of the finance function.

Essential Skills

• Demonstrated experience in full-cycle accounts payable, including invoice processing, vendor reconciliation, and payment processing.
• Hands‑on experience with accounts payable processes in a non‑services industry environment.
• Proficiency in invoice processing and purchase order matching, including two‑way and three‑way match procedures.
• Experience working with high‑volume accounts payable workloads, such as processing 200 or more invoices per week.
• Ability to work effectively in multiple systems, including enterprise resource planning (ERP) and accounting platforms.
• Experience using accounts payable modules in systems such as NetSuite or SAP, or similar ERP software.
• Strong ability to research, investigate, and troubleshoot discrepancies related to invoices, purchase orders, and payments.
• High level of attention to detail and accuracy in data entry and financial record‑keeping.
• Strong organizational and time‑management skills, with the ability to prioritize tasks and meet deadlines.
• Ability to maintain confidentiality and handle sensitive financial information with integrity.

Additional Skills & Qualifications

• Familiarity with accounts payable best practices, internal controls, and compliance requirements.
• Comfort working in a structured, policy‑driven environment with established payment schedules and approval workflows.
• Strong communication skills to collaborate with vendors, internal stakeholders, and the accounting team.
• Willingness to participate in ongoing training and development to enhance technical and professional skills.
• Adaptability to support various accounting and finance initiatives as organizational needs evolve.

Job Type & Location

This is a Contract to Hire position based out of Princeton, NJ.

Pay and Benefits

The pay range for this position is $28.00 - $35.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre‑tax and Roth post‑tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long‑term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Princeton,NJ.

Application Deadline

This position is anticipated to close on Oct 16, 2026.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.