Senior Accounting Specialist – Tax & AR/AP Expert

Oklahoma State University; Stillwater (OK); On-site; USD 22,000 - 34,000; Full time

Benefits offered by this job

Comprehensive benefits package

Health insurance

Job summary

Oklahoma State University Stillwater location is seeking an Accounting Specialist to manage accounts payable and receivable and oversee sales tax compliance for Fire Protection Publications. The role requires accurate documentation, timely deposits, and strong customer service.

As Sr. Accounting Specialist you will handle tax registrations, state filings, and reconciliations across multiple states while supporting other areas of the accounting office.

Qualifications

• High School diploma or GED required, with degree conferred by start date.
• 2 years of accounting/bookkeeping experience for Accounting Specialist.
• 3 years of accounting/bookkeeping experience for Senior Accounting Specialist.

Responsibilities

• Process Sales and Use tax returns monthly or quarterly.
• Register FPP in states as required for compliance of state tax laws.
• Manage the tax licenses by state for initial registration and renewals.
• FPP will be required to register and file in 48 states at this time.
• Reconcile collected taxes with tax accounting and financial accounting software.
• Maintain tax accounting software for FPP.
• Provide tax reports to OSU tax compliance office as needed.
• Assist with other areas of the accounting office as needed for support and special projects.
• Obtain and maintain OK Corral Marshal designation.
• Obtain OSU Pcard and maintain accurate and timely records for full Pcard compliance.
• Complete all functions of accounts receivable and be responsible for collection of delinquent accounts.
• Process payments received and ensure proper documentation is maintained on accounts.
• Process credit card payments for customers.
• Complete daily deposits and reconcile with xTulple and BlueFin daily.
• Review and release credit holds for processing orders.
• Set up and maintain business accounts.
• Fulfills request for copies of invoices vouchers and shipment tracers.
• Provide Sales and Customer Support follow up on accounts with available credit.
• Refunds and Account adjustments process adjustments (write-offs transfers and credit memos) to customer accounts.
• Ensure proper documentation of accounts.
• Must be able to maintain and organize detailed records for accounts.
• Ability to develop and maintain reports on customer billing accounts including delinquent accounts.
• Provide strong customer service for clients, providing invoices, statements and credit memo.

Skills

Multitasking

Communication skills

Organization

Schedule management

Strategic thinking

Attention to detail

Problem solving

Productivity

Customer service

Education

High School/GED

Job description

Oklahoma State University Stillwater location is seeking an Accounting Specialist to manage accounts payable and receivable and oversee sales tax compliance for Fire Protection Publications. The role requires accurate documentation, timely deposits, and strong customer service.

As Sr. Accounting Specialist you will handle tax registrations, state filings, and reconciliations across multiple states while supporting other areas of the accounting office.