Senior Accounting Coordinator: Billing & Financial Ops

Sasaki-Associates,-In; Boston (MA); On-site; USD 80,000 - 88,000; Full time

Job summary

Sasaki seeks a Senior Accounting Coordinator to join its award-winning firm in the Boston, MA office.

The position reports to the Senior Controller and supports financial health and operational efficiency through hands-on accounting and project-based financial workflows, including billing, payables, receivables, and reconciliations. Collaboration with project teams and leadership is essential.

Qualifications

• 3+ years of accounting experience.
• Strong attention to detail and contract-compliance.
• Ability to communicate with internal staff and clients effectively.

Responsibilities

• Prepare and review client invoices per contracts, milestones, and billing schedules.
• Collaborate with project managers to verify billable work and fee structures.
• Oversee employee expense reimbursements and corporate card processing with minimal supervision.
• Distribute monthly operating expense reports to stakeholders.
• Assist AP with payables and subconsultant payments; monitor liquidity.
• Support month-end close with reconciliations of revenue and memos.
• Lead outstanding invoice follow-up with billing managers and managers as needed.
• Assist collections with professionalism to maintain client relationships.
• Provide updates on AR status and billing projections to finance leadership.
• Maintain organized billing records and audit documentation.
• Contribute to training for project managers on billing protocols.
• Record monthly, quarterly, and annual journal entries.
• Set up clients in ERP system (Deltek Vantagepoint).
• Manage and maintain billing records per IRS regulations.
• Assist with daily cash deposits.
• Help with other corporate finance matters as needed.

Skills

Attention to detail

Communication

Process improvement

Tools

Deltek Vantagepoint

Microsoft Excel

Job description

Sasaki seeks a Senior Accounting Coordinator to join its award-winning firm in the Boston, MA office.

The position reports to the Senior Controller and supports financial health and operational efficiency through hands-on accounting and project-based financial workflows, including billing, payables, receivables, and reconciliations. Collaboration with project teams and leadership is essential.