Senior Accounting and Procurement Specialist

Interior Talent; Buford (GA); On-site; USD 52,000 - 72,000; Full time

Job summary

Interior Talent is seeking a Senior Accounting and Procurement Specialist to support procurement, office operations, and accounting. You will manage quotes, orders, vendor relations, and documentation while collaborating with a creative team to keep interior design projects on track.

The role requires 4+ years in related fields, strong QuickBooks Online experience, and proficiency with MS Office or Google Workspace. On-site in Buford, GA with a dynamic, supportive environment.

Qualifications

• 4+ years in office administration, procurement, operations or accounting support.
• Experience in interior design, architecture, construction, furniture, or related field preferred.
• Strong experience with QuickBooks Online.
• Proficiency in Microsoft Office and/or Google Workspace.
• Excellent organizational and multitasking skills with high attention to detail.
• Experience with purchasing, order management and vendor coordination.
• Basic accounting or bookkeeping experience preferred.
• Ability to work independently while supporting a collaborative team.

Responsibilities

• Request quotes and place orders for furnishings, materials and project-related products.
• Track purchase orders, lead times, shipping schedules and deliveries to keep projects on schedule.
• Expedite orders and resolve shipping or vendor issues proactively.
• Build and maintain strong relationships with vendors and suppliers.
• Maintain accurate procurement records and purchasing documentation.
• Provide administrative support to leadership and the team.
• Assist with client onboarding and documentation using QuickBooks Online.
• Support daily office operations and ensure smooth workflow.
• Coordinate office maintenance, supplies, and vendor visits.
• Assist with purchase orders, expense tracking and basic bookkeeping.
• Coordinate with accounting regarding vendor invoices and payments.
• Prepare and review P&Ls and balance sheets with outside accountant as needed.
• Ensure sales tax and bills are paid; create and send invoices via QuickBooks.
• Support reconciliation of project purchases and related documentation.
• Serve as a professional contact for clients, vendors, and suppliers.
• Provide updates on orders, deliveries, and project timelines.
• Coordinate follow-ups and ensure seamless client experience.

Skills

Procurement

Office administration

Accounting support

Vendor coordination

Attention to detail

Tools

QuickBooks Online

Microsoft Office/Google Workspace

Job description

Senior Accounting and Procurement Specialist | Interior Design Firm

Our client's well-established, award-winning interior design firm, which creates inspiring environments for residential communities throughout the Eastern United States, is growing and seeking a pivotal Senior Accounting and Procurement Specialist. As the Senior Accounting and Procurement Specialist, you'll play a vital role in supporting procurement, office operations, and accounting functions while working alongside a collaborative, creative team.

If you're proactive, resourceful, and enjoy being the person everyone can count on, we'd love to hear from you.

Key Responsibilities

• Request quotes and place orders for furnishings, materials, and project-related products
• Track purchase orders, lead times, shipping schedules, and deliveries to ensure projects remain on schedule
• Expedite orders and proactively resolve shipping or vendor issues
• Build and maintain strong relationships with vendors and suppliers
• Maintain accurate procurement records and purchasing documentation

Office Administration

• Provide administrative support to leadership and the team
• Assist with client onboarding and general documentation using QuickBooks Online
• Support daily office operations and ensure a smooth workflow across the team
• Office management tasks (like coordinating vendor visits, office supply, & snack orders, coordinating office maintenance needs)

Accounting Support

• Assist with purchase orders, expense tracking, and basic bookkeeping functions
• Coordinate with accounting regarding vendor invoices and payment processing
• Maintain accurate financial and procurement records
• Help prepare and review P&L's, balance sheets, coordinate with outside accountant for tax needs
• Ensure that all sales tax and bills are paid
• Create invoices and send them out to appropriate part through QuickBooks
• Support reconciliation of project purchases and related documentation
• Serve as a professional point of contact for clients, vendors, and suppliers
• Provide updates regarding orders, deliveries, and project timelines
• Coordinate follow-ups and help ensure a seamless client experience

Qualifications

• 4+ years of experience in office administration, procurement, operations, or accounting support
• Experience within interior design, architecture, construction, furniture, or a related industry is preferred
• Must have strong experience with QuickBooks Online
• Proficiency in Microsoft Office and/or Google Workspace
• Strong organizational and multitasking skills with excellent attention to detail
• Experience with purchasing, order management, and vendor coordination
• Basic accounting or bookkeeping experience preferred
• Ability to work independently while supporting a collaborative team
• Positive, proactive, and solution-oriented mindset