Senior Accountant (Sales & Use Tax)

Vaco LLC; Orlando (FL); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Vaco, a high-growth AI technology infrastructure company, seeks a Senior Accountant to lead its sales and use tax function and support broader accounting initiatives. This hands-on role builds scalable tax processes and collaborates across Accounting, Sales, Legal, Procurement, and external advisors.

The ideal candidate has strong indirect tax experience and the ability to establish new processes in a rapidly evolving environment. Hybrid role in Menlo Park, CA with 2–3 days in-office per week.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 3+ years in accounting or tax, preferably in public accounting or high-growth environments.
• Hands-on multi-state sales and use tax compliance experience.
• Experience building tax processes, controls, and calendars.
• Strong Excel, analytical, and communication skills; ERP and tax automation familiarity.

Responsibilities

• Design and manage multi-state sales and use tax processes with external advisors.
• Assess state registration requirements and maintain permits and exemption certificates.
• Review contracts to determine taxability and document positions.
• Analyze purchases to determine tax or use tax accruals.
• Develop internal controls, schedules, and close deliverables.
• Coordinate with Sales, Legal, Procurement, and Finance on tax implications of offerings.

Skills

Excel

Analytical

Communication

Project management

Tax knowledge

Education

Bachelor's degree in Accounting/Finance

CPA preferred

Tools

ERP

Tax automation platforms

Job description

Senior Accountant, Sales & Use Tax

Our client, a high-growth AI technology infrastructure company, is seeking a Senior Accountant to lead its sales and use tax function while supporting broader accounting and compliance initiatives.

Location:

Menlo Park, CA. This role is hybrid, with in-office expectations of 2 to 3 days per week.

Job Description:

This hands-on role will build scalable tax processes, evaluate multi-state requirements, and partner with Accounting, Sales, Legal, Procurement, and external advisors. The ideal candidate brings strong indirect tax experience, sound accounting judgment, and the ability to establish new processes within a rapidly evolving environment.

Responsibilities:

• Design, implement, and manage the company's multi-state sales and use tax processes in partnership with external tax advisors
• Evaluate state registration requirements, secure applicable tax permits, and maintain exemption certificates
• Review customer agreements to determine taxability and document the company's sales tax positions
• Analyze equipment and other vendor purchases to determine whether sales tax was properly charged or use tax should be accrued
• Build scalable tax policies, compliance calendars, controls, procedures, and supporting documentation
• Partner with Sales, Legal, Procurement, and Finance to assess the tax implications of new offerings, customer arrangements, and geographic expansion
• Coordinate and review work performed by external tax advisors to ensure accurate and timely compliance
• Monitor regulatory developments and evaluate their potential impact on the organization
• Develop and maintain internal controls over tax processes and support tax-related audit requests
• Prepare journal entries, account reconciliations, supporting schedules, and other month-end close deliverables

Requirements:

• Bachelor's degree in Accounting, Finance, or a related field; CPA preferred
• 3+ years of accounting or tax experience within public accounting, a public company, or a high-growth organization
• Hands-on experience with multi-state sales and use tax compliance, including nexus analysis, taxability assessments, registrations, and exemption certificates
• Demonstrated ability to build or improve tax processes, controls, compliance calendars, and supporting documentation
• Strong Excel, analytical, communication, and project-management skills, with experience using ERP and tax automation platforms preferred

Compensation:

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors, including but not limited to:

• The individual's skill sets, experience, and training;
• Licensure and certifications;
• Office location and other geographic considerations;
• Other business and organizational needs.

With that said, as required by local law in geographies that require salary range disclosure, Vaco by Highspring notes that the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.