Senior Accountant (Sales & Use Tax)

Vaco by Highspring; California; Hybrid; USD 120,000 - 150,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical benefits

401(k) retirement plan

Job summary

Vaco by Highspring seeks a Senior Accountant to lead the sales and use tax function while supporting broader accounting and compliance initiatives. The role is in Menlo Park, CA and is hybrid, requiring 2–3 in-office days per week.

The ideal candidate has hands-on multi-state sales and use tax experience, CPA preferred, and strong Excel/ERP skills to build scalable processes and ensure timely compliance across states.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• 3+ years of accounting or tax experience
• Hands-on multi-state sales and use tax compliance experience
• Experience with ERP and tax automation platforms

Responsibilities

• Design, implement, and manage multi-state sales and use tax processes
• Evaluate state registration requirements and secure permits
• Review customer agreements to determine taxability
• Analyze purchases to determine tax or use tax accruals
• Develop tax policies, calendars, controls, and documentation
• Coordinate with Sales, Legal, Procurement, and Finance on new offerings
• Review work by external tax advisors for accuracy
• Monitor regulatory developments and assess impact
• Prepare journal entries and month-end close deliverables

Skills

Multi-state tax

Sales & use tax

Excel

Analytical thinking

Education

Bachelor’s degree in Accounting/ Finance

CPA preferred

Tools

ERP systems

Tax automation platforms

Job description

Senior Accountant, Sales & Use Tax

Our client, a high-growth AI technology infrastructure company, is seeking a Senior Accountant to lead its sales and use tax function while supporting broader accounting and compliance initiatives.

Location

Menlo Park, CA. This role is hybrid, with in-office expectations of 2 to 3 days per week.

Job Description

This hands-on role will build scalable tax processes, evaluate multi-state requirements, and partner with Accounting, Sales, Legal, Procurement, and external advisors. The ideal candidate brings strong indirect tax experience, sound accounting judgment, and the ability to establish new processes within a rapidly evolving environment.

Responsibilities

• Design, implement, and manage the company's multi-state sales and use tax processes in partnership with external tax advisors
• Evaluate state registration requirements, secure applicable tax permits, and maintain exemption certificates
• Review customer agreements to determine taxability and document the company's sales tax positions
• Analyze equipment and other vendor purchases to determine whether sales tax was properly charged or use tax should be accrued
• Build scalable tax policies, compliance calendars, controls, procedures, and supporting documentation
• Partner with Sales, Legal, Procurement, and Finance to assess the tax implications of new offerings, customer arrangements, and geographic expansion
• Coordinate and review work performed by external tax advisors to ensure accurate and timely compliance
• Monitor regulatory developments and evaluate their potential impact on the organization
• Develop and maintain internal controls over tax processes and support tax-related audit requests
• Prepare journal entries, account reconciliations, supporting schedules, and other month-end close deliverables

Requirements

• Bachelor's degree in Accounting, Finance, or a related field; CPA preferred
• 3+ years of accounting or tax experience within public accounting, a public company, or a high-growth organization
• Hands-on experience with multi-state sales and use tax compliance, including nexus analysis, taxability assessments, registrations, and exemption certificates
• Demonstrated ability to build or improve tax processes, controls, compliance calendars, and supporting documentation
• Strong Excel, analytical, communication, and project-management skills, with experience using ERP and tax automation platforms preferred

Compensation

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors, including but not limited to:

• The individual's skill sets, experience, and training;
• Licensure and certifications;
• Office location and other geographic considerations;
• Other business and organizational needs.

With that said, as required by local law in geographies that require salary range disclosure, Vaco by Highspring notes that the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here https://www.highspring.com/ai-use-notices/. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).