SENIOR ACCOUNTANT GRANT ADMINISTRATOR

Pratt Area Community Council; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

Pratt Area Community Council seeks a Senior Accountant & Administrator, Grants to work with the Assistant Controller and CFO to ensure government funding is properly administered and accounted for, supporting affordable housing and community programs in Brooklyn. This role requires strong analytical skills, governance, and timely reporting to sustain operations.

You will manage grant proposals, post-award functions, invoicing, and monthly reviews, collaborating with program teams to maximize

Qualifications

• Bachelor's degree in accounting or equivalent experience.
• Understanding of U.S. GAAP
• Broad knowledge of pre-award / post-award grants and contracts processes and administration.
• Highly organized with experience in program operations, contract compliance, financial management, and budgeting.
• Strong written and verbal communication skills with focus on customer service to internal and external colleagues and stakeholders.
• Attention to detail and deadlines, especially regarding grant compliance and monitoring contracts.
• Experience in a fast-paced environment, solving problems independently and in a team.
• Adaptability to changing priorities and ability to handle multiple projects with varying deadlines.

Responsibilities

• Support grant and contract proposal submissions to funding sources, including financial and administrative review and input.
• Verify accuracy and integrity of budgets and all documentation in proposals and contracts before submission.
• Monitor funding and transaction accounting for initiatives and programs; perform post-award functions and ensure data tracking per funding source.
• Prepare billings for all programs; ensure costs are recorded and receivables accrued correctly.
• Record and document all transactions for programs, including AR, AP, and GL entries for month-end and accruals.
• Review and approve expenses charged to programs for appropriateness, allowability, allocability, and documentation.
• Ensure cost allocations follow valid methods.
• Submit regular reports with the Assistant Controller as required by funding agreements.
• Prepare monthly aged receivables by program and follow up with funders on collections.

Skills

U.S. GAAP knowledge

Budgeting

Financial analysis

Grant accounting

Attention to detail

Communication skills

Education

Bachelor's degree in accounting

Job description

Job Details

Job Location: Administrative Offices - Brooklyn, NY 11238

Position Type: Full Time

Education Level: 4 Year Degree

Salary Range: $75,000.00 - $85,000.00 Salary/year

The Senior Accountant & Administrator, Grants plays a critical role in advancing our mission by working closely with the Assistant Controller and CFO to ensure our government funding is administered and accounted for so we can continue to develop affordable housing, maintain quality properties for our residents, and create meaningful programming. This position helps ensure that the work we do is sustainable, mission-aligned, and responsive to the evolving needs of the Brooklyn communities we serve.

• Support grant and contract proposal submissions to funding sources, supporting all initiatives and programs, including:
  • - the financial and administrative review of proposals and providing input/feedback as necessary, and
  • - verifying the accuracy and integrity of budgets and all documentation included in the proposal and contract documents prior to submitting.
• Monitor funding and transaction accounting for all initiatives and programs. This includes performing grant-related post-award functions (e.g., budget and expense analysis reconciliations, and budget modifications) and ensuring compliance with all contractual obligations and that data is tracked accurately for each funding source as appropriate.
• Prepare billings for all programs, ensuring that all costs have been recorded in the general ledger and receivables have been accurately accrued in the correct month of service.
• Ensure recording and appropriate documentation of all transactions for programs, including all accounts receivable, accounts payable, and general ledger entries for the month-end, making necessary accruals if needed.
• Review and approve prior to payment of all expenses charged to programs for appropriateness, allowability, allocability, authorization, coding, and documentation.
• Ensure cost allocations are made in accordance with valid methods.
• In conjunction with the Assistant Controller, submit regular reports, including annual, quarterly, or other reports, as required by the various funding agreements.
• Prepare monthly aged receivables by program to discuss with the leadership team (including the status of collections and any disallowances). Take appropriate action to follow up with funding sources on the status of open receivables.
• Review performance to budget monthly with leadership. Be a resource for questions regarding financial procedures, cost eligibility and budget. Inform the CFO of funding streams supporting each staff member’s activity.
• Assist in annual independent and ongoing grantor audits by preparing audit schedules and account analyses and retrieving documents.
• Assist Program Management with the preparation of the annual budget, having developed a complete understanding of funding sources, operational requirements, cost to enrollment models and allowable costs, non-government match, and contractor contribution. Work to maximize reimbursement under each discrete funding source. After approval, enter the budget into the accounting software.
• Maintain individual contract files containing copies of the grant/contract, any amendments, relevant correspondence regarding the grant/contract, and reports of expenditures or billings.
• Assist and lead the systems projects in areas of billing, accounting and other supports as needed.
• Act as liaison with Funders, Management and Finance to provide information and documentation and provide clarification on contract administration questions.
• Develop and maintain strong working knowledge of government grant award and invoicing systems (i.e., SAM, Grants.gov, HHS, NYS Grant Gateway, NYC Accelerator).
• Ensure a high level of confidentiality with all Information.
• Perform other duties as necessary and assigned.

QualificationsRequirements

• Bachelor's degree in accounting or equivalent experience.
• Understanding of U.S. GAAP
• Possess a broad knowledge and understanding of the pre-award / post-award grants and contracts processes and administration.
• Candidate must be highly organized with experience and interest in program operations, contract compliance, financial management, and budgeting.
• Strong written and verbal communication skills with a focus on delivering excellent customer service to internal and external colleagues and stakeholders are required.
• Must demonstrate attention to detail and deadlines, particularly regarding grant compliance and monitoring contracts.
• Exercise patience and perseverance in understanding and explaining issues to Funders, colleagues, and management.
• Experience in a fast-paced work environment, taking appropriate steps to solve problems independently and in a group setting.
• Adaptability to change priorities and the ability to manage multiple projects with varying deadlines are needed.

SUPERVISORY RESPONSIBILITY

N/A

POSITION TYPE & HOURS OF WORK

This is a full-time, exempt position (35 hours per week). Core hours are Monday through Friday, 9:00 a.m. to 5:00 p.m. Occasional evening or weekend work and local travel may be required for events or funder meetings.

BENEFITS

Competitive pay, paid time off (including vacation, personal days, and holidays), 403(b) Retirement Plan, 529 College Savings Plan, Flexible Spending Account, medical insurance, Employee Assistance Program, and additional fringe benefits.

FLSA and Employment Status

Exempt, full-time position. The typical work schedule is Monday through Friday, from 9:00 a.m. to 5:00 p.m. Occasionally, evening or weekend work may be required, including overtime and participation in special program events.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

This role functions within a professional office setting, combining administrative tasks with direct interaction with field participants. The physical requirements listed are typical for successfully fulfilling the core duties of this position. Reasonable accommodations may be provided to assist individuals with disabilities in performing these responsibilities. The role requires the ability to sit or stand for extended periods, work on a computer, and occasionally lift and carry materials weighing up to 25 pounds. Employees should be mobile and capable of navigating both office and field environments, including visiting clients’ homes, climbing stairs in residential buildings, and working outdoors in various weather conditions. Regular community travel may be necessary. The typical work setting is a standard office with moderate to high noise levels, which can vary based on the time of day and client population. Interaction with clients and staff fosters a collaborative and supportive environment. Travel within the community and to other locations is often required.

IMPACCT Brooklyn is an equal opportunity employer and a drug‑free workplace and complies with applicable ADA regulations. All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage or any other protected classification, under applicable federal, state, and local laws. By completing this application, you are seeking to join a team of hardworking professionals dedicated to consistently delivering outstanding service to our customers and contributing to the financial success of the organization, its clients, and its employees. Equal access to programs, services, and employment is available to all qualified persons. Applicants who require an accommodation to complete the application and/or interview process should contact a management representative.