Senior Accountant

Vaco; Columbus (OH); On-site; USD 50,000 - 65,000; Full time

Job summary

Vaco is seeking a detail-oriented Finance Assistant to manage payroll, accounts payable and receivable, and general accounting support. The role involves processing bi-monthly payroll for about 70 employees using ADP, maintaining records, reconciling timesheets, invoices, and donor data, and ensuring compliance with federal, state, and local regulations.

You will also assist with monthly closings, bank reconciliations, and preparing management reports, working closely with the CFO and finance

Qualifications

• Experience processing payroll for multiple employees using ADP.
• Knowledge of payroll laws and regulatory requirements.
• Attention to confidentiality and accuracy in financial data.

Responsibilities

• Process bi-monthly payroll for ~70 employees using ADP.
• Maintain payroll records, validate timesheets, and resolve discrepancies.
• Enter and reconcile vendor invoices in QuickBooks; manage AP/AR entries.
• Assist with monthly close, bank reconciliations, and financial statements.
• Support CFO with audit preparation and departmental reporting.

Skills

Payroll processing

Financial reconciliation

Detail-oriented

Regulatory compliance

Communication

Tools

ADP

QuickBooks

Excel

Job description

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Payroll Administration

• Process bi-monthly payroll for approximately 70 employees using ADP.
• Maintain accurate employee payroll records and ensure payroll data is complete and up to date.
• Review and validate timesheets, timekeeping records, and other payroll inputs.
• Research and resolve payroll discrepancies and respond to employee payroll questions.
• Coordinate payroll-related reporting and maintain compliance with applicable federal, state, and local regulations.
• Serve as the primary internal resource for ADP payroll administration.
• Maintain confidentiality of sensitive employee and payroll information.

Accounts Payable

• Receive, review, and enter vendor invoices into QuickBooks using the appropriate chart of accounts.
• Prepare and process vendor payments accurately and timely.
• Assist with vendor setup and maintenance, including collecting and maintaining W-9 forms.
• Assist with annual 1099 preparation and reporting.
• Reconcile vendor statements and research discrepancies as needed.

Accounts Receivable

• Receive and post payments in QuickBooks.
• Monitor outstanding balances and follow up on past-due accounts.
• Maintain accurate customer and donor records.
• Assist with researching and resolving accounts receivable discrepancies.
• Generate invoices for customers, donors, and supporting organizations.

General Accounting & Finance Support

• Maintain accurate financial records and accounting transactions in QuickBooks.
• Perform bank and account reconciliations.
• Assist with the monthly and year-end close process, including reviewing transactions, reconciling accounts, and ensuring financial records are complete and accurate.
• Assist with preparing and reviewing monthly financial statements and management reports.
• Assist with account analysis and research variances or discrepancies.
• Support credit card reconciliation processes.
• Prepare deposits and maintain appropriate supporting documentation.
• Assist the CFO with preparation for the annual financial audit.
• Provide general bookkeeping and administrative support to the Finance Department.
• Assist with special projects and other accounting-related duties as assigned.
• Maintain strict confidentiality of financial, employee, donor, and organizational information.