Accountant I

Saint Louis Science Center; Northern (KY); Hybrid; USD 52,000 - 75,000; Full time

Job summary

Saint Louis Science Center is seeking a details-oriented Finance Associate to support payroll and accounts payable. You will process bi-weekly payroll for staff, interns and contractors, and reconcile monthly benefit invoices.

The role requires 2+ years of payroll and AP experience, proficiency with Paylocity and Sage Intacct, and strong MS Office skills. Office environment, full-time, Monday–Friday with occasional weekends as needed. This position offers exposure to board reporting and audits.

Qualifications

• High level of integrity and ability to handle sensitive information
• Ability to organize and prioritize demanding tasks
• Strong analytical and problem-solving skills
• Detail-oriented with excellent accuracy
• Proficiency with MS Office applications
• Minimum 2 years of payroll software experience (Paylocity a plus)
• Minimum 2 years of accounts payable experience (Sage Intacct a plus)

Responsibilities

• Process bi-weekly payroll for staff, interns, and contractors
• Reconcile monthly benefit invoices and coordinate with HR
• Audit payroll registers for accuracy before finalization
• Submit retirement deductions and employer matching information to vendors
• Manage garnishments in Paylocity and ensure compliant calculations
• Verify HR-to-payroll data flow and accuracy
• Provide payroll support and answer employee questions
• Interface with payroll approvers to resolve issues
• Assist Senior Accountant with cash receipts and invoicing as needed
• Support board reporting and PowerPoint presentations
• Other duties as assigned

Skills

Integrity

Time management

Analytical thinking

Attention to detail

MS Office proficiency

Education

Associate degree in Accounting or Business

Tools

Paylocity

Sage Intacct

MS Office

Job description

Description

SUMMARY

This position is to support the Finance team with processing payroll and accounts payable.

ESSENTIAL DUTIES AND RESPONSIBILITIES

PAYROLL

• Process bi-weekly payroll and payment of interns and contractors
• Assists in the reconciliation of monthly benefit invoices, research issues, and works with Human Resources to correct the issues
• Audit the payroll register to ensure changes were made and payroll is accurate before it is finalized
• Submit employee retirement deductions and employer matching information to 3rd party vendors
• Manage the garnishment process through Paylocity to ensure correct calculations and compliance
• Verify changes that flow from the HR system to payroll system
• Provide customer service to employees with payroll questions
• Interface effectively with payroll approvers in resolving issues
• Demonstrate ability to work independently, requiring minimal supervision

ACCOUNTS PAYABLE

• Maintain accounts payable files including the approved vendor list and enter invoices into accounts payable system
• Ensures the internal controls with regards to purchase orders and approval limits are followed
• Assist with the month-end closing process
• Audit and process credit card bills
• Point of contact for department and vendor invoice questions
• Maintain system records to process Form 1099 to payees
• Provide supporting documentation for audits

OTHER DUTIES:

• Assists Senior Accountant with cash receipts and invoicing on an as needed basis
• Assists in the preparation of power point presentations and other board reporting
• Other duties as assigned

Requirements

QUALIFICATIONS

• High level of integrity and demonstrated ability to handle sensitive and confidential information in a professional manner
• Ability to organize and prioritize challenging demands, and manage time effectively
• Demonstrated analytical skills and problem-solving ability
• Must be highly detail oriented with exceptional attention to detail
• High competency level in MS office applications
• Minimum of an associate-level college degree in Accounting or Business
• Minimum 2 years of experience with payroll software; knowledge of Paylocity a Plus
• Minimum 2 years of experience with accounts payable; knowledge Sage Intacct a Plus

PHYSICAL DEMANDS

Prolonged sitting, ability to lift 15-20 lbs., frequent use of fine motor skills.

WORK ENVIRONMENT

Share office environment

This is a full-time position. Typical schedule is Monday-Friday and may require weekends as needed.