Senior Account Clerk

SUNY Broome Community College; City of Binghamton (NY); On-site; Full time

Job summary

An established community college is seeking a detail-oriented Senior Account Clerk to join its Purchasing Office. In this full-time role, you will play a crucial part in managing requisitions, purchase orders, and maintaining financial records. Your expertise will ensure accuracy in purchasing policies and support essential operations within the Finance area. This position offers a unique opportunity to contribute to a vibrant educational environment while working collaboratively with various departments. If you are passionate about supporting a diverse community and have a knack for organization and detail, this role could be the perfect fit for you.

Qualifications

• Graduation from a college with an Associate's Degree in accounting or business.
• Experience maintaining financial accounts and records is essential.

Responsibilities

• Audit and review requisitions and purchase orders for accuracy.
• Maintain records of mail accounts and oversee vehicle reservations.
• Provide cross-training and support for essential job duties.

Skills

Auditing

Attention to detail

Understanding purchasing policies

Record keeping

Cross-training

Education

Associate's Degree in Accounting or Business

60 credit hours with accounting coursework

High school diploma with experience

Tools

Purchasing system

Postage meter

Job description

SUNY Broome Community College Job Posting: Senior Account Clerk (Purchasing)

SUNY Broome Community College is a comprehensive community college located in the scenic Southern Tier of New York. The College has over 7,700 students annually, and services over 6,100 students per semester in Liberal Arts, Business & Professional Studies, Health Sciences, and Science, Technology, Engineering, and Mathematics (STEM) programs. An additional 1,600 students are served through the College's workforce and non-credit programs.

Job Description:

SUNY Broome Community College has an immediate opening for a full-time, Senior Account Clerk in the Purchasing Office. This position is represented by the ESPA bargaining unit. The scheduled days for this position are Monday through Friday.

Responsibilities include but are not limited to:

• Auditing and reviewing requisitions and purchase orders created by various college departments.
• Checks for accuracy and completeness of requisitions.
• Understands and interprets purchasing policies.
• Maintains files, correspondence, documents, records, and materials.
• Oversees the receipt of goods and services for approved purchase orders including determination of the proper intended department and forwarding documentation to the department.
• Receives the PO in the Purchasing system.
• Takes required actions upon receipt of damaged goods or incomplete or incorrect shipments.
• Operates postage meter with responsibility for determining the correct rates according to mail class.
• Maintains records of mail accounts, certified mail, bulk mail, postage due, and business reply accounts, FedEx, UPS, etc.
• Responsible for the assignment of all vehicle reservations.
• Review travel authorizations.
• Provides cross-training, depth of support; and critical coverage of essential job duties of senior account clerk positions within the Finance area.
• Maintains, audits, and monitors fixed asset files via asset control sheets, asset transfer, and disposal forms.
• Tags assets and performs inventory of fixed assets.

Requirements:

A. Graduation from a New York State registered or regionally accredited college or university with an Associate's Degree or higher in accounting, business, or a closely related field; OR

B. Completion of 60 credit hours at a New York State registered or regionally accredited college or university which must have included at least twelve credit hours in accounting or bookkeeping; OR

C. Graduation from high school or possession of a high school equivalency diploma and two years of experience maintaining financial accounts and records; OR

D. An equivalent combination of training and experience as defined by the limits of (A), (B), and (C) above.

Additional Information:

The hourly rate for this position is $18.80.

Offers of employment will be conditional based upon the results of a satisfactory, required pre-employment Standard Background Check.

SUNY Broome Community College is an affirmative action and equal opportunity employer with a strong commitment to enhancing the diversity and inclusion of the campus community and curriculum. The institution is committed to promoting an environment of equity, inclusion, and respect for others. SUNY BCC is committed to the diversity of its community. Women, minorities, veterans, individuals with disabilities, and members of underrepresented groups are encouraged to apply.

Affirmative Action/Equal Opportunity Employer.

Application Instructions:

For full consideration, application materials must be received no later than Friday, May 2, 2025.

SUNY Broome will continue to review applications until filled.

Please submit a letter of interest, resume, and the name, address, and phone number of three (3) references to:

CONTACT INFORMATION

SUNY Broome Community College
PO Box 1017
Binghamton, New York 13902
Phone: [phone]