Senior Academic Programs Lead

University of Texas; Austin (TX); On-site; USD 58,000 - 80,000; Full time

Job summary

University of Texas at Austin’s Red McCombs School of Business seeks a Senior Academic Program Coordinator to oversee logistics, advising, and strategic program implementation. You will manage events, vendor partnerships, and cross-functional collaboration with faculty and staff to support student success.

The role requires collaboration with program leadership, mentoring of junior staff, and strong attention to detail.

Qualifications

• Bachelor's degree or equivalent.
• Five years of experience in program administration or coordination.
• Ability to work flexible hours including evenings and weekends.
• Demonstrated ability to work well on a team but also to work effectively independently.
• Commitment to providing excellent administrative support to students and faculty.
• Proven ability to exercise high levels of discretion and judgement, providing practical solutions in the resolution of complex issues.
• Demonstrated ability to organize and manage a large volume of data with a high level of attention to detail and accuracy.
• Excellent oral and written communication skills.
• Working knowledge of Microsoft Word, Microsoft Excel, and Microsoft Outlook, and web-based programs.

Responsibilities

• Manage onsite logistics and operations (e.g., lodging, catering, classroom space, program events), staying within budget and ensuring timely, accurate, and quality execution of duties.
• Advise students individually and/or with groups regarding academic requirements, appropriate class selection, academic policies and procedures, and campus resources.
• Communicate with and develop rapport with students, faculty, staff, campus partners and external vendors.
• Work closely and collaboratively with program leadership and cross-functional team members.
• Provide feedback on current processes and supports planning and implementation of process improvements.
• Train, supervise, mentor and evaluate junior program staff, both formally and informally as assigned.
• Develop and manage event schedules.
• Prepare orientation communications and materials.
• Triage email inquiries, proactively and independently researches matters.
• Proactively communicate information across multiple team members and functional areas.
• Other related functions as assigned.

Skills

Oral and written communication

Teamwork

Attention to detail

Discretion and judgement

Data management

Independent work

Time management

Education

Bachelor's degree or equivalent

Master's degree in Higher Education (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Web-based programs

Job description

University of Texas at Austin’s Red McCombs School of Business seeks a Senior Academic Program Coordinator to oversee logistics, advising, and strategic program implementation. You will manage events, vendor partnerships, and cross-functional collaboration with faculty and staff to support student success.

The role requires collaboration with program leadership, mentoring of junior staff, and strong attention to detail.