Seller Systems Software: Executive Assistant

IntegrateUp; Doral (FL); Remote; USD 70,000 - 90,000; Full time

Job summary

Join a dynamic and fast-paced organization as an Executive Assistant, supporting the CEO in optimizing time and managing critical tasks. This role requires a strategic thinker with exceptional time management skills, attention to detail, and the ability to thrive in a busy environment. You will coordinate meetings, manage communications, and oversee personal and operational tasks, ensuring seamless operations. If you're a proactive and detail-oriented professional looking for a rewarding challenge, this position offers a unique opportunity to make a direct impact on business success within a high-performing team.

Benefits

Healthcare stipend

Company computer

Company phone

Unlimited PTO

Qualifications

• Proven experience as an Executive Assistant with strong organizational skills.
• Ability to manage complex schedules and handle sensitive information.

Responsibilities

• Maintain the CEO’s calendar and coordinate meetings and travel logistics.
• Act as a liaison between the CEO and stakeholders, managing communications.

Skills

Time Management

Communication Skills

Problem Solving

Attention to Detail

Proactivity

Adaptability

Education

3+ years experience as an Executive Assistant

Tools

Google Suite

Slack

ClickUp

Job description

Hiring: Executive Assistant

Company: Seller Systems Software

Reports to: CEO

Status: Full-Time

Location: Remote

Seller Systems Software is a dynamic and fast-paced organization where efficiency, precision, and proactivity drive success. We are seeking an Executive Assistant to support our CEO by optimizing time, managing critical tasks, and ensuring seamless operations across business and personal commitments.

The ideal candidate is a strategic thinker with exceptional time management skills, keen attention to detail, and the ability to anticipate needs before they arise. They are highly skilled in communication, problem-solving, and technology, with a strong sense of professionalism and confidentiality. The ability to thrive in a fast-paced environment and proactively manage multiple priorities is essential.

If you are an experienced Executive Assistant looking for a challenging and rewarding role where you can directly impact business success, we encourage you to apply. Join us and be part of a high-performing team where your skills and expertise will be highly valued.

Responsibilities

Calendar & Scheduling Management

• Maintain and optimize the CEO’s calendar, ensuring clarity, efficiency, and strategic alignment.
• Coordinate all meetings, prioritizing essential engagements and minimizing disruptions.
• Schedule all travel, accommodations, and logistics, ensuring seamless experiences.
• Ensure all events, personal commitments, and business activities are balanced effectively.
• Audit and confirm all calendar invitations weekly, ensuring no missed details.

Communication & Correspondence

• Filter and prioritize inbound emails, responding on behalf of the CEO where necessary.
• Ensure every email is acknowledged, providing clear responses or redirecting as appropriate.
• Manage and track key communications, following up on necessary actions.
• Act as a liaison between the CEO and internal/external stakeholders.

Meeting Coordination & Preparation

• Schedule and prepare for all meetings, ensuring the CEO has the necessary context, agenda, and materials.
• Take detailed notes and follow up on action items to ensure execution.
• Facilitate efficient and productive meetings by managing time and priorities effectively.

Operational & Project Support

• Track and monitor key projects, ensuring deadlines are met and aligned with company goals.
• Manage financial monitoring related to the CEO’s activities.
• Oversee event planning and execution for corporate and personal engagements.
• Regularly review and refine processes to increase efficiency.

Personal & Household Management

• Arrange personal appointments, family commitments, and household logistics.
• Coordinate closely with the CEO’s spouse to align schedules.
• Plan and manage personal travel, including leisure and family trips.

Confidentiality & Problem Solving

• Handle sensitive information with the highest level of discretion and professionalism.
• Proactively identify and resolve issues before they reach the CEO.
• Make informed decisions independently to enhance efficiency and operations.

Human Resources

• Coordinate and facilitate the onboarding of new employees, ensuring a smooth transition by handling paperwork, scheduling orientation sessions, and providing necessary resources.
• Assist with benefits enrollment, track eligibility, and serve as a point of contact for employee benefits-related inquiries.
• Organize and manage calendars, meetings, and appointments for the entire team when needed.

Requirements

This position is for a person who is:

• Proactive & Detail-Oriented: Ability to anticipate needs, manage multiple priorities, and maintain meticulous attention to detail.
• Strategic Thinker: Ability to assess priorities and align the CEO’s time with high-impact activities.
• Exceptional Communication Skills: Strong written and verbal communication with a polished, professional demeanor.
• Tech-Savvy & Resourceful: Proficiency in Google Suite, Slack, scheduling tools, and other business software.
• Strong Organizational Skills: Ability to manage complex schedules, logistics, and multiple workstreams simultaneously.
• Confidentiality & Discretion: Ability to handle sensitive information with integrity and professionalism.
• Adaptability & Problem-Solving: Thrive in a fast-paced environment and excel at creative problem-solving.

Additional requirements:

• 3 years + experience as an Executive Assistant
• Available to work 9 am - 5 pm EST
• Available to travel occasionally
• Access to a computer
• Reliable internet connection
• Reliable and distraction-free work environment

First 3 Projects:

1. Learn and track travel reward programs, points, and booking preferences for key destinations.
2. Get up to speed on the company’s mission, services, and organizational structure.
3. Organize and clean up LinkedIn and email inboxes, improve efficiency in managing incoming messages, and differentiate between cold outreach and genuine business opportunities.

Software Utilized by Company: Slack, ClickUp, LMS and Google Suite

Offer Details: This is a full-time, employee position with preference given to candidates in the Miami area. Pay is between $70,000 and $90,000/year commensurate with experience. Benefits include a healthcare stipend, computer, phone, and unlimited PTO.

About Brandon Young, CEO: Brandon Young is an 8-figure Amazon seller and award-winning coach, considered by many to be one of the leading experts in Amazon Private Label and Amazon SEO. As a coach he has taught tens of thousands of entrepreneurs and business operators, many of which became millionaires after following his data-based methodology. Brandon is also the co-founder of the fastest growing AI powered Amazon research and marketing software, Data Dive, which has over 6,000 paid users and only launched two years ago. His own brands have done over $75 million in revenue profitably on Amazon, including over $25 million in 2023. This makes him one of the only coaches who is actually practicing what he teaches. His strengths lie in his in-depth knowledge of Amazon’s ranking algorithm and ability to create data-based processes that improve the success rates and profitability of FBA businesses. Five years ago he founded Seller Systems, a college-level course and mastermind community with educational content for Amazon sellers (www.seller-systems.com). Today the Seller Systems Inner Circle has over 1,000 members of which nearly 400 are 7 and 8-figure brands. Last year, Brandon and his wife, with the help of his CTO, Florin Ilia, launched Data Dive, the most powerful product research and optimization tool for Amazon sellers (www.datadive.tools). Data Dive is quickly growing in popularity with 2500 global paid members ranging from newbie sellers to billion-dollar brands.