Security Project Manager - QA/QC & Automation

Covestic Inc; New York, Northern (NY, KY); Hybrid; USD 120,000 - 150,000; Full time

Job summary

Covestic Inc. is seeking a highly experienced Physical Security Project Manager to lead delivery of security systems for new office and facility builds, and to own QA/QC governance and automation programs across the DEC practice.

The role requires coordinating across internal teams, vendors, and construction partners to ensure on-time, on-budget deployments aligned with GSIS standards. Hands-on tooling, scripting, and BIM integrations are valued.

Qualifications

• Extensive experience delivering physical security systems for office/facility builds.
• Familiar with electronic security system design and QA governance.
• Hands-on tool building and automation development.
• Strong document control and change-management capabilities.
• Ability to coordinate across internal teams, vendors, and construction partners.

Responsibilities

• Ownership of project schedules, budgets, correspondence, communication, coordination, meeting documentation, project document organization.
• Produce RFPs, review vendor proposals, evaluate for scope/pricing, manage purchase and change orders for facilities/office builds.
• Review and enforce contract requirements with vendor partners.
• Lead integration bid process activities: RFPs, RFIs, interviews, proposals, awards.
• Attend new build kickoff site visits to evaluate space aspects and opportunities.
• Review leases, perform due diligence, assess site zoning, security risks and mitigations.
• Oversee design consultants to ensure documents align with GSIS requirements.
• Track coordination between design consultants and disciplines; manage contract documentation backcheck.
• Lead construction kickoff activities and security integration scheduling.
• Interface with GC and construction teams to manage processes and protocols.
• Manage submittal and RFI reviews.
• Coordinate security programming and on-site commissioning with internal ops.
• Travel to project sites for acceptance testing and validation.
• Manage punch lists and closeout documentation; plan training for stakeholders.
• Develop/align QA governance tools; drive global standards; track changes.
• Build automations and internal tooling to reduce consultant/PM hours; propose lessons learned and updated templates.

Skills

Project management

Stakeholder coordination

QA governance

Automation development

Scripting

BIM add-ins

Vendor management

Contract/document control

Tools

BIM add-ins

Scripting

Web utilities

Job description

Position Summary

We are seeking a highly experienced Physical Security Project Manager (SPM) who has passion to lead the delivery of physical security systems for new office and facility builds, and who will also own GSIS QA / QC governance and the automation program that scales the DEC practice. This role will serve as primary point of coordination across internal teams, vendors, and construction partners to ensure systems are implemented on time, on budget, and aligned with GSIS standards. The SPM will manage the complete project lifecycle from project inception through operational handover, and will own change management and the exception process for the contract document set and deployed systems while building the automations, AI-assisted workflows, and internal tooling that reduce consultant and PM hours and drive global standards compliance. The ideal candidate is familiar with electronic security systems design, document control and QA governance, hands-on tool building (BIM add-ins, scripting, web utilities), and thrives in a fast-paced, multi-stakeholder environment.

Key Responsibilities

Physical Security Project Management: Office Build-Out [50%]

Project Execution | Design Engineering | Stakeholder Coordination

• Ownership of project schedules and plans, budgets, correspondence, communication, coordination, meeting documentation, project document organization
• Produce request for proposals (RFP’s), review vendor proposals (design consultants, security integrators, service and manufacturer partners) evaluate for competitive scope and pricing, process and manage purchase and change orders for facilities and office build projects
• Perform iterative reviews of contract requirements and associated progress; communicate and enforce with vendor partners
• Lead integration bid process activities, including organization and packaging of Contract Documentation, RFP release and response review, response to bid requests-for-information (RFI’s), interviews, proposal review, recommendation, selection, and award
• Attend new build kickoff site visits to evaluate space aspects, identify challenges and opportunities for systems technology implementation and design engineering approach
• Review and negotiate lease contracts, perform feasibility and due diligence efforts, and collaborate with internal teams to assess site-specific zoning requirements, security risks and mitigation strategies, global and region-specific threat profiles
• Oversee contracted design engineering consultants to ensure project Contract Documents (drawings, specifications, ancillary documents) are complete, accurate, coordinated and aligned with Real Estate, GSIS requirements and overall business drivers
• Track coordination elements between design engineering consultants and associated project disciplines (architectural, electrical / fire alarm, network, AV/VC, etc.); manage Contract Documentation backcheck process

Construction Administration | Programming & Commissioning | Operational Handover

• Lead construction kickoff activities, including security integration schedule creation and dependencies, risk identification and mitigation, kickoff and recurring coordination meetings
• Interface with General Contractor, associated construction teams, and construction execution platforms to manage process and communication protocols
• Manage submittal and RFI review and approval processes
• Liaison between design consultants, security integrators and internal operations teams to streamline security systems programming, on-site acceptance testing and commissioning
• Travel to project sites to oversee thorough acceptance testing and validation of all security systems functionality, aligned with standards, and global and site-specific operational needs
• Manage punch list items to ensure adherence to Contract Documentation for integration sign-off
• Collect and organize closeout documentation, and manage systems operational training strategy with Regional Security Managers and Facilities stakeholders

Quality Assurance / Quality Control (QA / QC)

• Collaborate with internal stakeholders to develop and continuously evolve standard documentation, processes, templates, checklists, and automations
• Perform iterative reviews of DEC documentation, and consult with Global Security Technology Lead to manage process for updates aligned with systems technology, standards and BOD updates
• Produce and actively update tracking, change management and exception evaluations
• Align QA tools across business units and drive global standards, documenting regional variances
• Own / develop vendor key performance indicators (KPIs) and quarterly business reviews (QBRs)
• Collect feedback from security operations, integration vendors, and other construction partners to inform continuous development of project management, design engineering, systems technology, and standard operating procedures
• Provide overall project and program status presentations to the Physical Security DEC Manager with focus on priority improvement recommendations

Program Strategy Focus: QA / QC + Automation [50%]

QA / QC Governance

• Own GSIS QA / QC governance, change-management, and the exception process for the contract document set and deployed systems
• Align QA tools across business units, drive global standards compliance, and document regional variances
• Produce change-management, exception, and tracking logs; report priority-improvement recommendations to the DEC Manager

Automation + Internal Tooling

• Build and maintain automations and AI-assisted workflows (template propagation, drawing markup, schedule generation, spec cross-checks) that reduce consultant and PM hours
• Develop internal tooling - BIM add-ins, web utilities, scripted document generation - with internal IT / software partners under sustainable internal-tool practices
• Create iterative processes to pull lessons learned, unique project approaches, and elevated workflows from each stage of the full project lifecycle to improve standards, templates and tools
• Establish a recurring process to capture lessons learned, effective project approaches, and workflow improvements at each phase of the project lifecycle, and apply them to update standards,