Security Project Manager - Coworking, M&A, MAC,

Milestone Technologies, Inc.; New York (NY); On-site; USD 170,000 - 190,000; Full time

Job summary

Milestone Technologies, Inc. is seeking a highly experienced Physical Security Project Manager to lead security system delivery for new office builds and to own specialty site programs across the portfolio.

You will coordinate internal teams, vendors, and construction partners to ensure on-time, on-budget delivery aligned with GSIS standards. The role covers lifecycle management from inception to operational handover, including MACs, co-working/flex spaces, and M&A sites, with extensive

Qualifications

• Bachelor’s degree in engineering/construct. management or related field.
• Certifications such as PMP/Capm/PSP/CPP preferred.
• 5+ years project management experience in security/design/construction.

Responsibilities

• Lead security project management for office build-outs and program management.
• Coordinate with internal teams, vendors, and construction partners.
• Manage schedules, budgets, procurement, and change orders.
• Oversee design engineering and contract documentation alignment.
• Drive commissioning, testing, and handover of security systems.
• Travel up to 30% for site visits and audits.
• Present program status and improvement recommendations.

Skills

Project management

Budget management

Stakeholder management

Security systems

Construction management

Vendor coordination

Lease evaluation

Site decommissioning

Global deployments

Access control

Video surveillance

AI analytics

IP-based devices

Cloud-based access control

Design documents interpretation

Renovation programs

Privacy & CPTED basics

Education

Bachelor's degree in Engineering, Construction Management, or related field

PMP, CAPM, PSP or CPP certification

Tools

Revit

AutoCAD

Asana

Smartsheet

MS Project

Procore

PlanGrid

Autodesk Construction Cloud

Bluebeam

Google Suite

Job description

Milestone Technologies is a global IT managed services firm that partners with organizations to scale their technology, infrastructure and services to drive specific business outcomes such as digital transformation, innovation, and operational agility. Milestone is focused on building an employee-first, performance-based culture and for over 25 years, we have a demonstrated history of supporting category-defining enterprise clients that are growing ahead of the market. The company specializes in providing solutions across Application Services and Consulting, Digital Product Engineering, Digital Workplace Services, Private Cloud Services, AI/Automation, and ServiceNow. Milestone culture is built to provide a collaborative, inclusive environment that supports employees and empowers them to reach their full potential.

Our seasoned professionals deliver services based on Milestone’s best practices and service delivery framework. By leveraging our vast knowledge base to execute initiatives, we deliver both short-term and long-term value to our clients and apply continuous service improvement to deliver transformational benefits to IT. With Intelligent Automation, Milestone helps businesses further accelerate their IT transformation. The result is a sharper focus on business objectives and a dramatic improvement in employee productivity. Through our key technology partnerships and our people-first approach, Milestone continues to deliver industry-leading innovation to our clients. With more than 3,000 employees serving over 200 companies worldwide, we are following our mission of revolutionizing the way IT is deployed.

Job Overview

Position Summary

We are seeking a highly experienced Physical Security Project Manager (SPM) who has passion to lead the delivery of physical security systems for new office and facility builds, and who will also own the specialty site program across the existing portfolio. This role will serve as primary point of coordination across internal teams, vendors, and construction partners to ensure systems are implemented on time, on budget, and aligned with GSIS standards. The SPM will manage the complete project lifecycle from project inception through operational handover, and will own security integration for temporary / co-working and flex spaces and M&A-acquired sites, the decommissioning program for site exits, and the MAC (moves / adds / changes), renovation, refresh and audit program for operating sites, with right-sized standards and playbooks distinct from permanent new builds. The ideal candidate is familiar with electronic security systems design, lease and portfolio lifecycle decisions, execution in live operating environments, and thrives in a fast-paced, multi-stakeholder environment.

Key Responsibilities

Physical Security Project Management: Office Build-Out [50%]

• Ownership of project schedules and plans, budgets, correspondence, communication, coordination, meeting documentation, project document organization
• Produce request for proposals (RFP’s), review vendor proposals (design consultants, security integrators, service and manufacturer partners) evaluate for competitive scope and pricing, process and manage purchase and change orders for facilities and office build projects
• Perform iterative reviews of contract requirements and associated progress; communicate and enforce with vendor partners
• Lead integration bid process activities, including organization and packaging of Contract Documentation, RFP release and response review, response to bid requests-for-information (RFI’s), interviews, proposal review, recommendation, selection, and award
• Attend new build kickoff site visits to evaluate space aspects, identify challenges and opportunities for systems technology implementation and design engineering approach
• Review and negotiate lease contracts, perform feasibility and due diligence efforts, and collaborate with internal teams to assess site-specific zoning requirements, security risks and mitigation strategies, global and region-specific threat profiles
• Oversee contracted design engineering consultants to ensure project Contract Documents (drawings, specifications, ancillary documents) are complete, accurate, coordinated and aligned with Real Estate, GSIS requirements and overall business drivers
• Track coordination elements between design engineering consultants and associated project disciplines (architectural, electrical / fire alarm, network, AV/VC, etc.); manage Contract Documentation backcheck process

Construction Administration | Programming & Commissioning | Operational Handover

• Lead construction kickoff activities, including security integration schedule creation and dependencies, risk identification and mitigation, kickoff and recurring coordination meetings
• Interface with General Contractor, associated construction teams, and construction execution platforms to manage process and communication protocols
• Manage submittal and RFI review and approval processes
• Liaison between design consultants, security integrators and internal operations teams to streamline security systems programming, on-site acceptance testing and commissioning
• Travel to project sites to oversee thorough acceptance testing and validation of all security systems functionality, aligned with standards, and global and site-specific operational needs
• Manage punch list items to ensure adherence to Contract Documentation for integration sign-off
• Collect and organize closeout documentation, and manage systems operational training strategy with Regional Security Managers and Facilities stakeholders
• Collect feedback from security operations, integration vendors, and other construction partners to inform continuous development of project management, design engineering, systems technology, and standard operating procedures
• Provide overall project and program status presentations to the Physical Security DEC Manager with focus on priority improvement recommendations

Qualifications

Primary Skillsets & Preferred Experience

• Minimum 5+ years of project management experience, preferably in security / design / construction
• Bachelor's degree in Engineering, Construction Management, or related field
• PMP, CAPM, PSP, CPP or equivalent certifications strongly preferred
• Willingness to travel up to 30% for site visits, commissioning, audits and site exits
• Proven track record managing a high volume of concurrent small-to-mid projects across an operating portfolio
• Strong experience with budget and stakeholder management, technical vendors and partners
• Ability to interpret design and construction documents, building codes & compliance requirements
• Demonstrated experience with site decommissioning, M&A site integration, co-working / flex space security, and MAC / renovation programs in live operating environments
• Experience with lease evaluation, space classification, asset recovery and spare-parts / redeployment inventory management
• Experience with global enterprise-scale corporate real estate deployments and enterprise-level Access Control, Video Surveillance & Management, Intercommunication, Radio and Visitor Management systems, Integrated Security Platforms
• Familiarity with cloud-based access control, facial authentication, AI/analytics systems, protective design elements / CPTED principles, network integration and IP-based device deployment
• Application and operating systems familiarity: Apple OS, Google Suite, Bluebeam, Revit / AutoCAD, Asana, Smartsheet, MS Project, Procore, PlanGrid, Autodesk Construction Cloud

Personal Attributes

• Organized and detail-oriented, comfortable with ambiguity and change, ability to manage competing priorities and tight deadlines
• Strong critical thinking and problem-solving abilities; working knowledge of project management methodologies and best practices
• Pragmatic; able to right-size scope and standards to the space, lease term and risk at hand
• Self-aware and self-motivated with strong bias for action, ability to pivot to "priority zero" items
• Professional and collaborative with excellent written, verbal and interpersonal skills
• Ability to work in active construction and live operating environments
• Strong alignment with company values and philosophies

Compensation

Estimated Pay Range: 170k-190k USD per year

Exact compensation and offers of employment are dependent on circumstances of each case and will be determined based on job-related knowledge, skills, experience, licenses or certifications, and location.

Our Commitment to Diversity & Inclusion

At Milestone we strive to create a workplace that reflects the communities we serve and work with, where we all feel empowered to bring our full, authentic selves to work. We know creating a diverse and inclusive culture that champions equity and belonging is not only the right thing to do for our employees but is also critical to our continued success.

Milestone Technologies provides equal employment opportunity for all applicants and employees. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, gender identity, marital status, age, disability, veteran status, sexual orientation, national origin, or any other category protected by applicable federal and state law, or local ordinance. Milestone also makes reasonable accommodations for disabled applicants and employees.

We welcome the unique background, culture, experiences, knowledge, innovation, self-expression and perspectives you can bring to our global community. Our recruitment team is looking forward to meeting you.