Security-Cleared Executive Assistant - On-Site (Chantilly)

VetJobs; Chantilly (VA); On-site; USD 83,000 - 129,000; Full time

Job summary

Noblis ESI seeks an Executive Assistant to support an Intelligence Community client on-site in Chantilly, VA. The role requires TS/SCI with CI Polygraph and US citizenship, with a Bachelor’s degree and multiple years of experience or higher education as alternatives.

The position focuses on maintaining executive calendars, coordinating travel, preparing materials, and safeguarding confidential information. You will support leadership across offices and partners in a fast-paced environment.

Qualifications

• Active Top Secret/SCI with Counterintelligence (CI) Polygraph.
• US Citizenship is required.
• Bachelor's degree and 6 years of experience OR Master's degree and 4 years of experience OR Associate's degree and 8 years of experience OR HS diploma/GED and 10 years of experience.
• Experience creating, delivering, and maintaining the office strategic calendar.
• Experience scheduling and coordinating activities, conference rooms, and travel arrangements.
• Experience conducting briefing, document reviews, and records management.
• Ability to solve problems in a rapidly changing environment and interface with the customer daily.
• Track and respond to office tasks and build and present briefings.
• Ability to work independently with minimal supervision as well as the ability to manage multiple customer requests simultaneously.
• Travel up to 10% within US.
• Lift up to 30 lbs, walk, bend, drive.

Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize meeting materials, agendas, and presentations.
• Coordinate and facilitate executive meetings, including arranging logistics, preparing meeting minutes, and following up on action items.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist in the preparation and submission of reports, presentations, and other documents.
• Conduct research and gather information to support executive decision-making.
• Assist with special projects and other duties as assigned by executives.
• Coordinate, integrate, and execute office administrative functions, personnel in/out processing, and the office Strategic Calendar.
• Provide administrative and technical support to the Government leadership team, cross-office coordination, external mission partners, and other DoW/IC customers.

Skills

Calendar management

Travel coordination

Briefings & presentations

Records management

Executive support

Education

Bachelor's degree

Master's degree

Associate's degree

High School Diploma/GED

Job description

Noblis ESI seeks an Executive Assistant to support an Intelligence Community client on-site in Chantilly, VA. The role requires TS/SCI with CI Polygraph and US citizenship, with a Bachelor’s degree and multiple years of experience or higher education as alternatives.

The position focuses on maintaining executive calendars, coordinating travel, preparing materials, and safeguarding confidential information. You will support leadership across offices and partners in a fast-paced environment.