Security Admin & Operations Coordinator

Montage International; Big Sky (MT); On-site; USD 42,000 - 68,000; Full time

Job summary

Montage Big Sky is seeking a Security Coordinator to support the daily administrative operations of our Security Department in a luxury resort setting. You will serve as the primary admin partner for the Security team, handling reports, scheduling, training records, and documentation to ensure smooth operations for associates, guests, and visitors.

The role emphasizes confidentiality, multi-tasking, and proactive service.

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of administrative/office coordination experience.
• Strong organizational, multitasking, and time-management abilities.
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Excellent written and verbal communication skills with discretion for confidential information.
• Ability to work independently while supporting a collaborative team environment.
• Experience with scheduling, reporting, or workforce management software is a plus.

Responsibilities

• Provide comprehensive administrative support to the Director of Security and Security Leadership Team.
• Manage department correspondence, emails, phone calls, and internal communications.
• Prepare, edit, and maintain reports, presentations, meeting agendas, and departmental documents.
• Coordinate and schedule meetings, interviews, training sessions, and department events.
• Maintain organized filing systems for security records and documentation.
• Assist with onboarding paperwork for new security associates.
• Track and maintain security certifications, licenses, training records, and compliance documentation.
• Coordinate uniform orders, department supplies, equipment inventories, and vendor requests.
• Process departmental purchase requests, invoices, expense reports, and budget tracking documentation.
• Assist with maintaining department policies, procedures, and standard operating guidelines.

Skills

Strong organizational skills

Written & verbal communication

Time-management

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Montage Big Sky is seeking a Security Coordinator to support the daily administrative operations of our Security Department in a luxury resort setting. You will serve as the primary admin partner for the Security team, handling reports, scheduling, training records, and documentation to ensure smooth operations for associates, guests, and visitors.

The role emphasizes confidentiality, multi-tasking, and proactive service.