Security Coordinator

Montage International; Big Sky (MT); On-site; USD 42,000 - 68,000; Full time

Job summary

Montage Big Sky is seeking a Security Coordinator to support the daily administrative operations of our Security Department in a luxury resort setting. You will serve as the primary admin partner for the Security team, handling reports, scheduling, training records, and documentation to ensure smooth operations for associates, guests, and visitors.

The role emphasizes confidentiality, multi-tasking, and proactive service.

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of administrative/office coordination experience.
• Strong organizational, multitasking, and time-management abilities.
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Excellent written and verbal communication skills with discretion for confidential information.
• Ability to work independently while supporting a collaborative team environment.
• Experience with scheduling, reporting, or workforce management software is a plus.

Responsibilities

• Provide comprehensive administrative support to the Director of Security and Security Leadership Team.
• Manage department correspondence, emails, phone calls, and internal communications.
• Prepare, edit, and maintain reports, presentations, meeting agendas, and departmental documents.
• Coordinate and schedule meetings, interviews, training sessions, and department events.
• Maintain organized filing systems for security records and documentation.
• Assist with onboarding paperwork for new security associates.
• Track and maintain security certifications, licenses, training records, and compliance documentation.
• Coordinate uniform orders, department supplies, equipment inventories, and vendor requests.
• Process departmental purchase requests, invoices, expense reports, and budget tracking documentation.
• Assist with maintaining department policies, procedures, and standard operating guidelines.

Skills

Strong organizational skills

Written & verbal communication

Time-management

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Live Your Passion. Add Your Magic. At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application. We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants.

Security Coordinator Montage Big Sky | Big Sky, Montana

Position Overview

Montage Big Sky is seeking an organized, detail-oriented, and service-driven Security Coordinator to support the daily administrative operations of our Security Department. This role serves as the primary administrative partner for the Security team, ensuring seamless coordination of departmental processes, documentation, reporting, scheduling, training records, communication, and special projects. The ideal candidate is highly organized, proactive, and professional, with the ability to manage multiple priorities while maintaining confidentiality and supporting a world-class luxury hospitality environment. This position will play a vital role in helping the Security team operate efficiently while supporting a safe and secure experience for associates, guests, residents, and visitors.

Essential Functions

Administrative Support

• Provide comprehensive administrative support to the Director of Security and Security Leadership Team.
• Manage department correspondence, emails, phone calls, and internal communications.
• Prepare, edit, and maintain reports, presentations, meeting agendas, and departmental documents.
• Coordinate and schedule meetings, interviews, training sessions, and department events.
• Maintain organized electronic and physical filing systems for security records and documentation.
• Assist with onboarding paperwork and administrative processes for new security associates.

Department Coordination

• Support scheduling administration, including shift roster updates, timekeeping review, and coordination of schedule changes.
• Track and maintain security certifications, licenses, training records, and compliance documentation.
• Coordinate uniform orders, department supplies, equipment inventories, and vendor requests.
• Process departmental purchase requests, invoices, expense reports, and budget tracking documentation.
• Assist with maintaining department policies, procedures, and standard operating guidelines.

Reporting & Record Management

• Maintain confidential incident reports, workplace investigations, and security documentation.
• Compile and distribute daily, weekly, and monthly department reports.
• Track key department metrics and assist leadership with data collection and reporting.
• Ensure records are accurate, complete, and maintained in accordance with company standards.

Team & Property Support

• Serve as a central point of contact for administrative requests related to the Security Department.
• Coordinate logistics for training programs, emergency preparedness exercises, and department meetings.
• Partner with Human Resources, Facilities, Engineering, Residential Services, and other departments to support security initiatives.
• Assist with special projects and additional administrative duties as assigned.

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of administrative, office coordination, executive assistant, or similar experience.
• Strong organizational, multitasking, and time-management skills.
• Proficient in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while supporting a collaborative team environment.

Preferred

• Administrative experience within an environment with high regard to confidentiality.
• Experience with scheduling, timekeeping, reporting systems, or workforce management software.
• Previous experience supporting department leaders or management teams.

Competencies

• Positive Mental Attitude.
• Exceptional organizational and coordination skills.
• Professionalism and discretion.
• Strong communication skills (written and verbal)
• Ability to prioritize competing tasks and meet deadlines.
• Problem-solving and critical-thinking abilities.
• Dependability and accountability.
• Adaptability in a fast-paced environment.
• Proactive mindset and being a self-starter.

Physical Requirements

Ability to sit, stand, and walk for extended periods as needed. Ability to lift and carry up to 25 pounds occasionally. Ability to work in an office environment with frequent interaction across resort operations.

Why Join Montage Big Sky?

At Montage Big Sky, we are committed to creating unforgettable experiences for our guests and associates alike.

As a Security Coordinator, you will play an important role in supporting the Security Department and helping maintain the exceptional safety, service, and operational standards that define the Montage experience.

Montage International is an Equal Opportunity Employer committed to fostering a diverse, inclusive, and welcoming workplace.

In the United States we are proud to be an EEO employer M/F/D/V.

We maintain a drug‑free workplace and perform pre‑employment substance abuse testing.

At Montage Hotels & Resorts and Pendry Hotels, we’re committed to delivering extraordinary, personalized and authentic experiences.

How we get there is by empowering our associates to think creatively.

Grow their talents.

Encourage them to have fun.

And allow them to follow their passion in creating moments guests will long remember.

At Montage and Pendry, opportunities for career growth are bountiful, and training programs are open to those seeking advancement.

We encourage all of our associates to continuously learn and grow.

Working at Montage and Pendry is more than a job; it’s a way of life.