Secretary to the Principal - Elementary

Lower Pottsgrove Township, PA; Pottstown (Montgomery County); On-site; USD 25,000 - 33,000; Full time

Job summary

Pottsgrove School District is seeking a Secretary to the Principal at Lower Pottsgrove Elementary in Pottstown, PA. The role requires professional clerical support to the Elementary Principal, with duties spanning scheduling, mail, record-keeping, and communications.

The ideal candidate has at least five years of secretarial experience and a high school diploma, with an associate degree in business preferred. Clearances (Act 34/151/114) are required upon hire.

Qualifications

• Five (5) years secretarial experience required.
• High School diploma required.
• Associates degree in business preferred.
• Submission of pre-employment medical examination (Section 148 of the Pennsylvania School Code).
• Submission of a report of criminal history record from the Pennsylvania State Police (Section 111 of the Pennsylvania School Code).
• FBI Criminal History Record.
• Submission of a clearance report from the Pennsylvania Department of Public Welfare in accordance with Act 151 of 1994.

Responsibilities

• Perform clerical duties: answer phones, mail, typing, filing, scheduling appointments.
• Maintain confidential student records and class rosters via Powerschool.
• Coordinate with parents, teachers and students; respond to requests.
• Organize current year student pictures and files.
• Oversee requisitions, purchasing, and distribution of supplies and furniture.
• Serve as primary contact for transportation and student assignments.

Skills

Secretarial experience

Education

High School diploma

Associate degree in business preferred

Tools

PowerSchool

Job description

Pottsgrove School District Lower Pottsgrove Elementary - Pottstown, Pennsylvania Open in Google Maps

Secretary to the Principal - Elementary

Pottsgrove School District Lower Pottsgrove Elementary - Pottstown, Pennsylvania Open in Google Maps

This job is also posted in Pottsgrove School District

Job Details

Application Deadline: Oct 06, 2026 11:59 PM (Eastern Standard Time)

Starting Date: Immediately

Job Description

JOB SUMMARY: Provide clerical support to theLower Pottsgrove School Principal in a manner that is professional, diplomatic, and complies with confidentiality requirements.

JOB SUMMARY: Assist and support the principal with all clerical duties including schedule appointments/orientations and screen telephone calls.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Perform clerical duties, including but not limited to answering telephones, distribution of mail, typing, filing, and scheduling appointments.
• Maintain accurate, confidential records of the student database including class roster (via Powerschool), entering/withdrawing students, and requests for student records.
• Develop and maintain a positive working relationship with parents; respond to parent, teacher and student requests as needed.
• Organize current year student pictures into permanent files ensuring that the file is in order.
• Oversee the requisitions, purchasing, and distribution of supplies, books, school furniture, and all building purchases; maintain the school stockroom/area.
• Primary point of contact for building transportation and student assignments with transportation.
• Duplicate all faculty manuals before new school year begins; distribute updates as needed.
• Update and maintain the use of facilities form; coordinate specials events and update the school calendar.
• Register incoming students and student withdrawls throughout the school year.
• Type and distribute discipline letters to parents as soon as possible. Director of Pupil Services and Superintendent must also be notified.
• Assist building administrators with timesheet errors, corrections, and collection of timesheets when applicable.
• Log all visitors in the Raptor System
• Send out daily staff updates/communications
• Assist with preparation of letters for parents and students who are receiving recognition and awards.
• Perform other duties as assigned by the Elementary Principal and Assistant Principal.

QUALIFICATIONS:

• Five (5) years secretarial experience required
• High School diplomarequired
• Associates degree in business preferred
• Submission of pre-employment medical examination (Section 148 of the Pennsylvania School Code)
• Submission of a report of criminal history record from the Pennsylvania State Police (Section 111 of the Pennsylvania School Code)
• FBI Criminal History Record
• Submission of a clearance report from the Pennsylvania Department of Public Welfare in accordance with Act 151 of 1994
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

FLSA Status: Non-exempt

Location: Lower Pottsgrove Elementary School

Hours: Full-time, 12-month position (260 days per year)

Salary: $21.50 per hour (this is the starting rate and is not negotiable)

Must have current Act 34, 151 & 114 Clearances

Pottsgrove School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 1301 Kauffman Road
• Pottstown, Pennsylvania 19464-2398
• Phone: [phone]
• Email: [e-mail]