Administrative Assistant to the Principal

Applitrack; United States; On-site; USD 23,000 - 33,000; Full time

Job summary

Plymouth-Canton Community School district is seeking an Administrative Assistant to the Principal at Pioneer Middle School. The role supports the principal and school office, handling communications, attendance, and records with tact and professionalism.

Qualifications include a high school diploma, strong organizational and written/oral communication skills, and experience with Microsoft Office, Gmail, Google Drive/Docs, and MiStar.

Qualifications

• High school diploma or equivalent required.
• Experience with office equipment and routine clerical tasks.
• Working knowledge of Microsoft Office, Gmail and Google Drive/Docs.
• Ability to interact professionally with students, staff and the public.
• Strong organizational, written and verbal communication skills.
• Ability to manage multiple priorities and stay proactive.

Responsibilities

• Provide full secretarial support to the principal and manage the general office.
• Handle phone inquiries and assist with communications and newsletters.
• Maintain attendance records, time sheets and petty cash reports as applicable.
• Assist in budgeting, ordering supplies, and processing purchase orders.
• Register new students and manage student records using appropriate systems.
• Answer questions from students, staff and parents about policies.

Skills

Microsoft Office

Gmail

Google Drive/Docs

MiStar

Interpersonal skills

Organizational skills

Communication skills

Time management

Initiative

Public relations

Education

High school diploma

Tools

MiStar

Google Workspace (Gmail, Drive)

Job description

Administrative Assistant to the Principal JobID: 1772

LOCATION

PIONEER MIDDLE SCHOOL

POSITION

Administrative Assistant to the Principal

HOURS

40 hours per week
Monday – Friday
240 days per year

JOB SUMMARY

The Administrative Assistant to the Principal manages and carries out all functions of the school office in relation to school staff, student body, parents, general community, and district needs as directed by the principal. He/she must have the ability to maintain tact and diplomacy under stressful situations. He/she must possess the necessary secretarial and public relations skills required for the position.

MINIMUM QUALIFICATIONS

• High school graduate or equivalent.
• Experienced in office procedures, including the operation of copy machine, fax machine, and public announcement system.
• Working knowledge of Microsoft Office, Gmail, Google Drive/Docs, and MiStar.
• Interpersonal and judgmental skills necessary to work effectively with students, staff, and the public.
• Ability to analyze work and projects to achieve maximum efficiency, anticipate problems, and provide solutions.
• Possess excellent organizational skills
• Ability to set, manage, and coordinate multiple priorities.
• Excellent written and oral communication skills.
• Ability to take initiative and work independently without direct supervision.
• Ability to maintain tact and diplomacy under stressful situations.
• Ability to maintain confidential information.
• Demonstrated commitment to continuous improvement.

DUTIES AND RESPONSIBILITIES

• Assumes responsibility for the general office.
• Provides a full expanse of customary secretarial support to the principal.
• Receives, assists, and processes telephone inquiries.
• Assists in developing and preparing building newsletters, forms, etc. needed for communication.
• Maintains attendance information and prepare time sheets for all applicable building staff.
• Maintains and submits monthly petty cash report as requested.
• Assumes responsibility for accounting and banking.
• Monitors building budgets for fiscal responsibility.
• Monitors and orders various supplies, equipment as needed for the building and staff.
• Registering new students and processing student records
• Uses SMART XL to type all requisitions, check requests, and initiate purchase orders necessary for the efficient operation of the school.
• Prepares confidential personnel evaluations.
• Performs basic computerized (Excel) accounting duties.
• Answers questions from students, teachers, and parents regarding school policies and procedures.
• Assists in emergencies as defined by building plan.
• Assists students as needed.
• Bending, lifting, and overhead work required.
• Performs other tasks as directed by immediate supervisor.

This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.

RATE OF PAY

Level 6 - $20.30 per hour

BEGINNING DATE

October 2026

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes of books. The employee is directly responsible for safety, well-being, or work output of other people. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus.

WORK ENVIRONMENT

Plymouth-Canton Community School district is committed to a diverse and inclusive workplace. Plymouth-Canton Community School district is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age or any other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TERMS OF EMPLOYMENT

Upon recommendation for employment, Section 1230g, as amended, of the Revised School Code requires all school employees to be electronically finger printed for the purpose of undergoing a criminal history background check. The fingerprinting is conducted by a third party and is at the expense of the applicant. Cost for fingerprinting is approximately $70.00.