Secretary, Principal 12-month

TrulyHired; Lakeland (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

TrulyHired is seeking a Secretary - Principal (12-month) to provide routine clerical support across district offices in Lakeland, Florida. The role includes typing letters, filing, mail handling, and basic data entry, with assistance in library materials preparation.

The ideal candidate will have good spelling, punctuation and arithmetic skills, with familiarity of office equipment such as mimeograph and copy machines. A high school diploma or GED is required, and bilingual skills are a plus.

Qualifications

• Graduation from an accredited high school or GED completion.
• Typing ability and basic arithmetic skills.
• Familiarity with office practices and procedures.

Responsibilities

• Type letters, memoranda, reports, cards and forms from drafts.
• Sort, file and distribute correspondence and mail.
• Assist with library materials preparation and data entry.
• Answer calls, take messages, and relay information accurately.
• Prepare routine forms and post data to records per procedures.

Skills

Typing

Arithmetic

Office procedures

Punctuation

Spelling

Bilingual/biliterate (preferred)

Education

High school diploma or GED

Tools

Duplicating equipment

Mimeograph / copy machines

Job description

Job Description

Position Title

Secretary - Principal (12-month)

Custom Job Purpose

This position exists to perform routine clerical work within various offices in the School District.

Essential Functions of this Job

Types letters, memoranda, reports, cards, statements, purchase orders, tabulations and other materials from copy or rough draft; cuts and proofreads stencils; operates mimeograph, copy and stencil cutting machines.Sorts and files correspondence, reports, vouchers or other materials numerically, alphabetically, or by other established classifications; sorts and distributes mail. Receives, verifies, catalogs and prepares library materials for distribution. Meets the public and gives nontechnical information and explains well-defined rules; screens and refers office callers; takes telephone messages.Prepares and processes routine forms or form letters. Posts data manually or by machine from forms or form letters to cards or other records, based on well-established procedures. Computes data from listings, reports or other records; assembles data in appropriate form for use in completing required reports.

Essential Functions of this Job (cont.)

Non-Essential Functions of this Job

Performs other duties as assigned.

Qualifications

Graduation from an accredited high school or completion of GED, with courses in typing, or an equivalent combination of training and experience.

Knowledge, Skills and Abilities

Some knowledge of business English, punctuation, spelling and arithmetic. Some knowledge of office practices and procedures. Ability to type at a prescribed rate of speed. Ability to make arithmetic computations with reasonable speed and accuracy. Ability to keep routine records and make simple reports. Some skill in the use of office and duplicating equipment. Bilingual/biliterate preferred.

Work Context

Requires sitting and some standing, walking and moving about to coordinate work. Requires face-to-face discussions and contact with individuals and/or teams. Requires the use of alternative communication systems, such as electronic mail, telephones and computers. Requires coordination of work tasks to establish priorities, set goals and meet deadlines. Requires work with both internal and external contacts, and with the public.

Physical Environment

Requires working indoors in environmentally controlled conditions and some areas not environmentally controlled. Requires sitting for a portion of the day, and the ability to lift, carry, move and/or position objects infrequently weighing up to 20 pounds. Requires travel to schools and work locations within the district.

Collective Bargaining Agreement

Educational Support Personnel Union

Salary Grade

N/A

Pay Grade

PRS12

FLSA Status

Non-Exempt

Local Code

9923

EEO5

51

Approval Date

10/10/2000

Date Last Revised