Secretary, Therapy Services (4877)

Trinity Health; Minot (ND); On-site; USD 26,000 - 37,000; Full time

Job summary

Trinity Health in Minot, ND, is seeking a Secretary for Therapy Services to provide administrative support for outpatient therapy programs including physical and occupational therapy. The role involves scheduling, patient registration, documentation, and charge entry to ensure smooth clinic operations and accurate patient flow.

The secretary serves as the first point of contact for patients and visitors, delivering courteous, professional communication while supporting therapists and

Qualifications

• High school diploma preferred.
• 1 year of secretarial experience preferred.
• Typing and basic computer skills with word processing and spreadsheets.

Responsibilities

• Schedule patient appointments and manage registrations.
• Handle check-in and discharge activities per procedures.
• Assist with charge entry, documentation, and billing records.

Skills

Typing

Word processing

Spreadsheets

Customer service

Education

High school diploma

Tools

MS Office

Job description

Secretary, Therapy Services (4877)# Secretary, Therapy Services (4877)Trinity Health West - Minot, ND 58701## OverviewSalary Range$18.60 - $26.97 HourlyPosition TypeFull Time## Description**Position Summary:**The Secretary, Therapy Services provides administrative and clerical support to outpatient therapy programs, including physical, occupational, and specialty rehabilitation services. This role assists with patient scheduling, registration, documentation, and charge entry to support efficient clinic operations and accurate patient flow. Serving as a primary point of contact for patients and visitors, the secretary delivers courteous, professional communication while helping staff coordinate daily activities. As part of a supportive, team-oriented therapy environment, this position contributes to a smooth, patient-centered experience by maintaining organized administrative processes and supporting therapists and departmental leadership.**Key Responsibilities:*** Schedule patient appointments, complete registration processes, and manage check-in and discharge activities in accordance with departmental procedures.* Perform administrative tasks such as word processing, filing, copying, preparing documents, and coordinating payroll or statistical reports as assigned.* Assist with charge entry, coding support, and accurate documentation to ensure proper billing and record integrity.* Greet patients and respond to phone inquiries, providing professional, timely communication and directing questions to the appropriate therapy staff.* Handle basic financial transactions, including receiving payments and maintaining accurate records of related activities.* Collaborate with therapists, therapy assistants, athletic trainers, and departmental leadership to support daily workflow and special projects.## Qualifications**Licenses and Certifications Required:*** None**Educational Requirements:*** High school graduate preferred**Experience Requirements:*** 1 year of secretarial experience preferred**Special Skills or Training Requirements:*** Typing Knowledge of computer program using word processing and spreadsheets**Physical Requirements:**The Secretary, Therapy Services primarily works in an office or outpatient therapy setting requiring prolonged periods of sitting, keyboard use, and telephone communication. The role may involve occasional walking, bending, or light lifting of files, supplies, or office materials. Adequate vision, hearing, and manual dexterity are necessary for accurate data entry, document preparation, and effective interaction with patients and staff.**Environmental Requirements:**This position operates in a busy outpatient therapy environment with frequent patient interaction, workflow interruptions, and time-sensitive tasks. The role works in office and reception areas adjacent to therapy treatment spaces, requiring professionalism and adherence to confidentiality and information-security standards. Although exposure to clinical risks is minimal, consistent attention to safety, privacy, and department protocols is required to support effective therapy operations.