Secretary, Surgery

Trinity Health; Minot (ND); On-site; USD 38,000 - 45,000; Full time

Job summary

Trinity Health is seeking a Secretary for the Surgery department to support daily operations by managing scheduling needs, maintaining clear communication at the control desk, and handling essential clerical duties. The role fosters collaboration among operating room staff, providers, and ancillary departments to ensure a smooth patient experience.

In a perioperative environment, the Secretary helps organize workflows, coordinate documentation, and facilitate timely information flow to support

Responsibilities

• Maintain and update the surgical schedule through accurate data entry and timely communication of changes.
• Provide control-desk support by answering calls, relaying messages, and coordinating communication between operating room, providers, and support departments.
• Perform clerical tasks such as preparing documents, managing requisitions, organizing records, and supporting departmental reporting needs.
• Greet and assist staff, providers, and visitors with courteous, professional communication.
• Distribute daily information needed by operating room teams, including updates to case logs or workflow changes.
• Assist with special projects and administrative functions that support efficiency and quality within the surgical department.

Job description

Position Summary

The Secretary, Surgery supports the daily operations of the surgical department by managing scheduling needs, maintaining accurate communication at the control desk, and performing essential clerical and receptionist duties. This role assists with updating surgical schedules, coordinating documentation, and facilitating timely communication between operating room staff, providers, and ancillary departments. Working within a collaborative perioperative environment, the Secretary helps keep workflows organized and information flowing efficiently. Through attentive administrative support and clear communication, this position contributes to efficient surgical services and a safe, well-coordinated patient experience.

Key Responsibilities

• Maintain and update the surgical schedule through accurate data entry, coordination with clinical teams, and timely communication of changes.
• Provide control-desk support by answering calls, relaying messages, and facilitating communication between the operating room, providers, and support departments.
• Perform clerical tasks such as preparing documents, managing requisitions, organizing records, and supporting departmental reporting needs.
• Greet and assist staff, providers, and visitors, ensuring courteous, professional communication in all interactions.
• Compile and distribute daily information needed by operating room teams, including updates to case logs or workflow changes.
• Assist with special projects and administrative functions that support overall efficiency and quality within the surgical department.