Secretary - Recreation

Kearney, City of (NE); Kearney (NE); On-site; USD 32,000 - 42,000; Full time

Job summary

The City of Kearney is seeking a detail-oriented administrative/secretarial professional to support the Recreation Division. Under supervision, you will handle reception, program registrations, and office tasks, with duties varying by day.

Responsibilities include reporting, data entry, filing, and assisting with events and rentals. Qualifications emphasize a high school diploma and two years of clerical experience; applicants should be punctual and capable of multitasking in a busy city

Qualifications

• High school diploma or equivalent.
• Typing, bookkeeping and general clerical tasks required.

Responsibilities

• Perform reception duties and greet visitors.
• Answer phones, respond to emails, and register participants in programs.
• Assist with building rental questions and tennis center operations.
• Prepare reports, forms, and spreadsheets from rough drafts.
• Maintain filing systems and handle routine office tasks.
• Back up for building monitors and light cleaning duties as needed.

Skills

Typing

Bookkeeping

Clerical functions

Computer skills

Education

Graduation from high school

Tools

Copy machine

Calculator

Computer

Scanner

Binding machine

Laminator

Telephone

Fax

Job description

Under general supervision, performs journey-level secretarial duties for the Recreation Division. Work varies; individual judgment is required within generally prescribed standards and procedures.

TYPICAL DUTIES

• Perform reception duties to make visitors feel welcome; answer and direct telephone calls;
• Respond to email inquiries; register participants in recreational and athletic programs; assist with patrons with building rental questions; perform tennis center reception duties including court reservations, program registration, and pro shop sales;
• Compose average to semi-complex reports, forms, and/or correspondence from rough draft (where spelling, grammar, or punctuation may require minor editing); set up spreadsheets;
• Collect and submit weekly division reports; assist with field schedule entries and live stream schedule;
• Input information into computer and run routine to semi difficult reports and charts; set up and maintain mail labels, lists, or other database applications;
• Answer questions that require general knowledge of departmental policies and procedures; establish manual and electronic filing systems that can be accessed by various users;
• Copy, collate, and compile packets of information for backup to agendas; handle claims, process purchase orders, order supplies, track projects or other assignments;
• Provide office assistance for recreation program preparation; inventory, maintain and purchase office supplies; act as backup for building monitors at Yanney Park and Harmon Park Activity Center; perform light office/lobby cleaning responsibilities; and perform overtime as required and performs other duties as assigned.

SUPERVISION - RESPONSIBILITY FOR WORK OF OTHERS

None.

ESSENTIAL JOB FUNCTIONS

• Establish and maintain effective working relationships with fellow employees, officials and the public. (Daily)
• Regular timely/punctual attendance. (Daily)
• Use personal computer to manage database information. (Daily)
• Properly account for materials, supplies and funds. (Daily)
• Maintain and exhibit discretion at all times when handling confidential information. (Daily)
• Prepare, organize and file records, reports and other documents. (Daily)
• Maintain and improve knowledge of office procedures, machine operations, city operations and policies. (Daily)
• Sort, file, record, input data or information. (Daily)

PHYSICAL DEMANDS OF ESSENTIAL JOB FUNCTIONS

• Work Type: Light, exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects
• Climbing/Balancing: Minimal, ability to sit and stand
• Walking: Minimal amount required
• Stooping/Bending: Frequently
• Stand/Sit: Sit about 85 percent of the time
• Reaching: Frequent, overhead as well as horizontal
• Vision: Adequate to perform essential job functions
• Color Vision: Adequate to perform essential job functions
• Hearing: Frequently perceive nature of sounds by ear
• Speech: Occasionally express ideas by means of spoken words
• Eye/Hand/Foot Coordination: Frequently operates equipment requiring moderate ability
• Manual Dexterity: Frequently operates equipment requiring moderate ability

ENVIRONMENTAL DEMANDS OF ESSENTIAL JOB FUNCTIONS

• Inside/Outside: Work inside
• Cold/Heat: Controlled
• Wet/Dry: Controlled
• Noise/Vibrations: Office equipment
• Hazards: None
• Fumes/Dust/Odors: None
• Infectious Diseases: Low exposure

MENTAL REQUIREMENTS OF ESSENTIAL JOB FUNCTIONS

• Ability to read and comprehend written material.
• Ability to listen and apply information and instructions.
• Ability to understand mathematical concepts to include basic arithmetic.
• Ability to schedule appointments.
• Ability to organize files and effectively retrieve data.
• Ability to comprehend and apply computer software principles.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS

Any combination of education and experience equivalent to graduation from high school. Requires skills in typing, bookkeeping, computer and other clerical functions, and two years of progressively responsible clerical work.

RESIDENCY REQUIREMENTS

None.

MACHINES, TOOLS, EQUIPMENT AND WORK AIDS USED

Copy machine, calculator, computer, scanner, binding machine, laminator, telephone, and fax.

REMARKS

The above position description is intended to describe the duties of an employee in general terms and does not necessarily describe all of his/her duties.