Secretary, Operating Room, 30 Hours, Evenings

UMass Memorial Medical Group; Worcester (MA); On-site; USD 28,000 - 54,000; Full time

Benefits offered by this job

Signing bonus

Job summary

UMass Memorial Medical Group in Worcester, MA, is seeking an Operating Room support role. This non-exempt position offers an evening shift, with 7-hour days and full-time scheduling of 40 hours per week.

The role involves coordination, patient tracking, and ensuring readiness across OR staff. Responsibilities include managing the OR board, coordinating cases, handling calls for supplies and equipment, and ensuring pre-authorization paperwork is complete.

Qualifications

• High School Diploma.

Responsibilities

• Prepares the O.R. Communication Board, logs and checklists to track patients during and after surgery.
• Assists in the Coordination of cases to ensure timely arrival of staff into O.R.s and notifies ops manager/charge nurse.
• Pages doctors and nurses as needed and may call patients in from home for surgery.
• Verifies pre-authorization paperwork is complete for patients.
• Maintains the O.R. Communication Board with patient arrival, ongoing cases, and completion of surgeries.
• Coordinates high-volume routine and urgent calls concerning supplies and equipment (blood, radiology, etc.).
• Checks inventory and stocks forms and supplies daily; orders supplies as needed.
• May perform SACU secretary duties when needed.
• Works within EPIC without difficulty.

Skills

3+ years experience

Multitasking under pressure

Excellent communication

Education

High School Diploma

Tools

EPIC

Outlook

Word

Excel

PowerPoint

Job description

Exemption Status: Non-Exempt

Hiring Range: $20.50 - $39.00 (based on a full time schedule of 40 hours per week). Please note that the final offer will vary based on scheduled hours. Compensation for part-time or reduced schedules will be prorated based on scheduled weekly hours, experience, skills, qualifications, and internal equity considerations.

Schedule Details:

Monday through Friday

Scheduled Hours: 1345-2015

Shift: 2 - Evening Shift, 7 Hours (United States of America)

Hours: 30

Cost Center: 10010 - 2110 Operating Room

Union: UFCW (United Food and Commercial Workers)

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

Major Responsibilities

1. Prepares the O.R. Communication Board, logs and checklists to track patients during and after surgery. Assists in the Coordination of cases to ensure timely arrival of staff into O.R.s. Takes staff sick calls and notifies OPS Manager or charge nurse. Pages doctors and nurses as needed. May call patients in from home for surgery. Confirms that patients have all required pre-authorization paperwork completed.
2. Constantly maintains the Operating Room Communication Board and logs with patient arrival, ongoing cases, and completion of surgeries. Confirms that Communication Boards is in sync with the schedule. Verifies patients added to the O.R. schedule. Tracks scheduled and emergency patients in pre-op holding areas and sends for cases, patient transport, labs, radiology and other care providers as needed. Notifies the PACU about patients who are transferred elsewhere post-surgery.
3. Coordinates a high volume of routine and urgent calls to and from the O.R.s including requests from the O.R.s and responses concerning supplies and equipment including blood and blood products, mobile radiology, respiratory and other emergent care issues.
4. Checks inventory and stocks all forms and supplies daily. Orders supplies as needed through general stores, linens and equipment for unit. Orders all unit clerical supplies and forms needed. May track and order specialized equipment such as vac machines and specialized beds. All ordering of supplies will be done with ops Managers approval.
5. May perform the duties of the SACU secretary when closed or not functioning.
6. Works within EPIC without difficulty.

Position Qualifications

License/Certification/Education:

• High School Diploma

Experience/Skills:

• 3+ years of related experience
• Ability to use specialized applications software and computer systems including but not limited to Outlook, Word, Excel, Power point and EPIC.
• Necessitates individuals who are multifunctional and able to work under stressful situations.
• Exemplifies professional behavior and excellent communication and human relations skills.
• Must have proven work experience in coordinating patient flow.

Preferred:

• 1. Knowledge of business office procedures and medical terminology/procedures.
• 2. Familiarity with perioperative services

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse co