Secretary, Operating Room, 30 Hours, Evenings

UMass Memorial Health; Worcester (MA); On-site; USD 28,000 - 54,000; Full time

Job summary

UMass Memorial Health is seeking a Secretary for the Operating Room in Worcester, MA. The role supports OR managers by handling secretarial tasks, coordinating patient flow, and acting as a central contact for OR communications.

The position requires a High School Diploma and at least 3 years of related clerical experience, with proficiency in Outlook, Word, Excel, and EPIC. The role emphasizes multitasking, professional conduct, and strong interpersonal skills in a fast-paced environment.

Qualifications

• Requires a High School Diploma and 3+ years of related clerical experience.
• Proficient in Outlook, Word, Excel, and EPIC.
• Ability to manage multiple tasks under pressure.
• Strong communication and interpersonal skills.
• Knowledge of perioperative processes is preferred.

Responsibilities

• Prepare OR communication boards and logs to track patients.
• Coordinate cases to ensure timely staff arrival.
• Handle staff sick calls and pages to doctors and nurses.
• Maintain OR communication board and schedule alignment.
• Coordinate high-volume calls about supplies and equipment.
• Order supplies and track inventory for the unit.
• Assist in other secretarial duties in the SACU as needed.

Skills

3+ years experience

Multitasking under stress

Excellent communication

Coordinate patient flow

Education

High School Diploma

Tools

Outlook

Word

Excel

EPIC

Job description

Secretary, Operating Room, 30 Hours, Evenings# Careers## Secretary, Operating Room, 30 Hours, EveningsApply: On-site (100% Onsite): Worcester, MA Memorial Campus: Full time: Posted Today: R26107930# Are you a current UMass Memorial Health caregiver? Apply now through Workday.# # **Exemption Status:**Non-Exempt**Hiring Range:**$20.50 - $39.00**(based on a full time schedule of 40 hours per week).****Please note that the final offer will vary based on scheduled hours. Compensation for part-time or reduced schedules will be prorated based on scheduled weekly hours, experience, skills, qualifications, and internal equity considerations.****Schedule Details:**Monday through Friday**Scheduled Hours:**1345-2015**Shift:**2 - Evening Shift, 7 Hours (United States of America)**Hours:**30**Cost Center:**10010 - 2110 Operating Room**Union:**UFCW (United Food and Commercial Workers)This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.# # **Everyone Is a Caregiver**At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.Performs a variety of secretarial and administrative duties to help facilitate patient care in the operating room under the direction and support of the OR Managers. Acts as a central contact point of contact for callers into the Operating Room, which requires considerable tact and diplomacy. Ensures that cases are called for in a timely manner and helps update the OR communication board as necessary. Assists in the coordination of OR flow by tracking and informing doctors, nurses, other care providers of OR and patient status. Checks inventory and stocks all forms and supplies daily.**I. Major Responsibilities:** 1. Prepares the O.R. Communication Board, logs and checklists to track patients during and after surgery. Assists in the Coordination of cases to ensure timely arrival of staff into O.R.s. Takes staff sick calls and notifies OPS Manager or charge nurse. Pages doctors and nurses as needed. May call patients in from home for surgery. Confirms that patients have all required pre-authorization paperwork completed.2. Constantly maintains the Operating Room Communication Board and logs with patient arrival, ongoing cases, and completion of surgeries. Confirms that Communication Boards is in sync with the schedule. Verifies patients added to the O.R. schedule. Tracks scheduled and emergency patients in pre-op holding areas and sends for cases, patient transport, labs, radiology and other care providers as needed. Notifies the PACU about patients who are transferred elsewhere post-surgery.3. Coordinates a high volume of routine and urgent calls to and from the O.R.s including requests from the O.R.s and responses concerning supplies and equipment including blood and blood products, mobile radiology, respiratory and other emergent care issues.4. Checks inventory and stocks all forms and supplies daily. Orders supplies as needed through general stores, linens and equipment for unit. Orders all unit clerical supplies and forms needed. May track and order specialized equipment such as vac machines and specialized beds. All ordering of supplies will be done with ops Managers approval.5. May perform the duties of the SACU secretary when closed or not functioning.6. Works within EPIC without difficulty. **II. Position Qualifications:**License/Certification/Education:Required:1. High School DiplomaExperience/Skills:Required:1. 3+ years of related experience2. Ability to use specialized applications software and computer systems including but not limited to Outlook, Word, Excel, Power point and EPIC.3. Necessitates individuals who are multifunctional and able to work under stressful situations.4. Exemplifies professional behavior and excellent communication and human relations skills.5. Must have proven work experience in coordinating patient flow. Preferred:1. Knowledge of business office procedures and medical terminology/procedures.2. Familiarity with perioperative servicesAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at [e-mail]. We will make every effort to respond to your request for disability assistance as soon as possible.