Secretary (Office Automation)

United States Department Of Defense; Marine Corps Base Camp Lejeune (NC); On-site; USD 70,000 - 90,000; Full time

Job summary

United States Department Of Defense at Marine Corps Base Camp Lejeune seeks an Office Automation Secretary to perform secretarial, clerical, and typing duties. You must meet OPM qualifications for series 0318 and the announcement closing date.

Responsibilities include posting vacancies, advising management on recruitment authorities, evaluating applicants, issuing referral certificates, offering and onboarding personnel, and preparing personnel actions for regulatory compliance.

Qualifications

• One year of specialized experience equivalent to GS-11 as described by the agency.
• Experience posting vacancies in an automated system.
• Advising management on recruitment authorities and techniques.
• Evaluating applicants for eligibility and qualifications.
• Creating and issuing referral certificates.
• Making job offers and onboarding personnel.
• Preparing and auditing personnel actions for accuracy and regulatory compliance.

Responsibilities

• Post vacancies in automated systems and manage recruitment actions.
• Advise management on recruitment authorities and techniques.
• Evaluate applicants for eligibility and qualifications.
• Prepare and issue referral certificates.
• Make job offers and onboard personnel.
• Prepare and audit personnel actions for accuracy and regulatory compliance.

Skills

Office administration

Secretarial experience

Data entry

Tools

Microsoft Office

Job description

The primary purpose of the Secretary (Office Automation) is to perform secretarial, administrative, general clerical, and typing (office automation) duties and responsibilities.

Read the entire announcement before starting the application process.

You must meet the Office of Personnel Management (OPM) qualifications for series 0318 and additional requirements by the announcement closing date. Your resume must clearly show that you have one (1) year of experience conducting job analysis, posting vacancies in an automated system, advising management on a variety of recruitment authorities and techniques, evaluating applicants for eligibility and qualifications, creating and issuing referral certificates, making job offers and onboarding personnel, and preparing and auditing personnel actions for accuracy and regulatory compliance (specialized experience) equivalent to at least GS-11. Experience can be under other Federal service pay systems, private sector, or military.

Specialized Experience

One year of specialized experience that equipped you with the competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-06 level, applicants must possess one year of specialized experience equivalent to the GS-05 level or equivalent under other pay systems in the Federal service, military, or private sector. Applicants must meet eligibility requirements including time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the closing date of the announcement.

Creditable specialized experience includes:

• Processing and coordinating personnel and payroll actions, including reviewing new-hire paperwork and resolving discrepancies with human resources or payroll representatives.
• Investigating and troubleshooting complex personnel, timekeeping, or payroll issues by reviewing system inputs, documentation, and established procedures.
• Preparing and assembling detailed reports and correspondence using multiple automated systems, including databases, spreadsheets, and graphic design tools.
• Independently managing a supply or property accountability program, including maintaining records, coordinating equipment maintenance, and ensuring compliance with supply regulations.

Specialized experience cannot be substituted with education.

Other Details

• Overtime: Occasional
• Fair Labor Standards Act (FLSA): Non-Exempt
• Bargaining Unit Status: Not Covered
• Obligated Position: No
• Those retired under CSRS or FERS considered: No. DoD criteria not met.
• Telework eligible: No
• Remote work eligible: No