Secretary (Office Automation)

US Department of Agriculture (USDA) Agricultural Research Service (ARS); Manhattan (KS); On-site; USD 42,000 - 56,000; Full time

Job summary

USDA Agricultural Research Service (ARS) in Manhattan, Kansas, is seeking a Personal Assistant to the NBAF Director in the NBAF Director's Office. The role coordinates with research units, the Area Director's office, other ARS Centers and the ONP. It requires handling meetings, travel, and official correspondence.

The position is a federal GS-7 level, requiring time-in-grade eligibility and typing at least 40 words per minute. Applicants must meet all qualifications by the closing date.

Qualifications

• One year of specialized experience at GS-07 level or equivalent.
• Secretarial/administrative support including coordinating meetings or conferences.
• Travel arrangements for an office.
• Typing speed of at least 40 words per minute.
• Experience handling correspondence and office policies.

Responsibilities

• Coordinate meetings and conferences for the NBAF Director.
• Arrange travel for the office.
• Compose or manage official correspondence.
• Receive or direct phone calls and visitors for an office.

Skills

Typing speed

Meeting coordination

Travel planning

Office communication

Job description

Summary

This position is located in the National Bio and Agro-Defense Facility (NBAF), USDA, located in Manhattan, Kansas. The position is located in the NBAF Director's office and you will serve as a personal assistant to the NBAF Director. You will coordinate work with Research units, the Area Director's office, other ARS Research Centers and the Office of National Programs (ONP). USDA employees: Please refer to the Next Steps section.

Duties

Summary

This position is located in the National Bio and Agro-Defense Facility (NBAF), USDA, located in Manhattan, Kansas. The position is located in the NBAF Director's office and you will serve as a personal assistant to the NBAF Director. You will coordinate work with Research units, the Area Director's office, other ARS Research Centers and the Office of National Programs (ONP). USDA employees: Please refer to the Next Steps section.

Requirements

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below. Time in Grade: Current federal employees applying for a promotion opportunity must meet the time in grade requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled.

Specialized Experience:

Applicant must have one year of specialized experience comparable to GS-07 which is directly related to the work of this position, and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. For this position, specialized experience is performing secretarial and administrative support functions including coordinating meetings or conferences; arranging travel for an office; composing or managing correspondence for an office and ensuring conformance to policies and procedures; and receiving or directing phone calls or visitors for an office. In addition to meeting experience requirements, applicants must be able to type at least 40 words per minute.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

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