Secretary, Medical Admin Sr-SHARE (Psychiatry) - 40 hours, days

UMass Memorial Health Care; Worcester (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Join a leading health care provider as a Secretary in the Psychiatry department, responsible for administrative support, patient scheduling, and communication within the medical team. This full-time role in Central Massachusetts requires a high school diploma and experience in a medical office environment. You will play an essential role in providing quality patient care and supporting the needs of physicians and clinic operations.

Qualifications

• 2-3 years of medical secretarial/administrative support experience required.
• 6-12 months additional specialized medical secretarial/medical office training.
• Experience with word processing and other office tools.

Responsibilities

• Performs administrative support services for assigned physicians and medical service line chiefs.
• Transcribes medical reports, manages correspondence, and schedules patient visits.
• Coordinates and schedules office activities and meetings.

Skills

Tact and diplomacy

Customer service

Education

High School diploma

Medical office training

Tools

Word processing

Spreadsheet software

Database systems

Job description

Secretary, Medical Admin Sr-SHARE (Psychiatry) - 40 hours, days

Join to apply for the Secretary, Medical Admin Sr-SHARE (Psychiatry) - 40 hours, days role at UMass Memorial Health

Secretary, Medical Admin Sr-SHARE (Psychiatry) - 40 hours, days

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Join to apply for the Secretary, Medical Admin Sr-SHARE (Psychiatry) - 40 hours, days role at UMass Memorial Health

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Exemption Status

Non-Exempt

Schedule Details

Friday, Monday, Thursday, Tuesday, Wednesday

Scheduled Hours

8:30-5, and varied according to clinic needs

Shift

1 - Day Shift, 8 Hours (United States of America)

Hours

40

Cost Center

34000 - 1968 Cando

Union

SHARE (State Healthcare and Research Employees)

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

Performs secretarial and administrative support services for assigned physicians/faculty/ medical service line chiefs where the work requires a thorough knowledge of medical office procedures and UMMHC business and academic administrative practices. Duties involve interfaces with faculty; medical staff, patients, and various UMMHC administrative management and staff, which require considerable tact and diplomacy. May coordinate associated medical office activities and assigned staff.

I. Major Responsibilities

• May perform duties to coordinate medical office activities and staff as assigned, to include training, and scheduling the work of assigned employees, recommending processing improvements and implementing new procedures, and monitoring employee performance.
• Transcribes medical reports for physicians from dictation. Produces correspondence, reports, memos, etc. from dictation drafts, models, etc. Proof reads/edits manuscripts, grant applications, academic and professional papers, and other material for appropriate grammar, spelling, format and style.
• May attend meetings in capacity of recording secretary. Distributes meeting agenda and minutes.
• May serve as coordinator of divisional residency, fellowship, clerkship, and/or graduate or undergraduate education programs.
• Composes, or selects standard form letters for physicians’ response to routine inquiries and procedures, such as back-to-work authorizations.
• Arranges meetings and activities for faculty for the most efficient use of available time. Makes travel arrangements for trips, conferences, etc.
• Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc.
• Coordinates internal and external meetings.
• Greets visitors and/or patients. Ascertains their needs, and provides standard information as required. Fosters quality customer service.
• Receives and addresses patient-care related phone calls. Provides routine information on procedures and standard policies, refers matters to appropriate person within department.
• Identifies problem related priorities, and responds to emergency need to interrupt or contact physician and/or clinicians, within physician’s guidelines.
• Issues and verifies patients’ managed care referrals.
• Registers patients for each patient visit, utilizing computer-based patient registration/ scheduling system.
• Verifies patient’s insurance coverage and eligibility.
• Escorts patients to examination rooms and chaperones patients as required.
• Collects co-payments from patients for visits, maintains records, and makes daily cash deposit.
• May perform on-site charge entry processes, utilizing computer-based systems.
• Batches daily encounter forms and relays/submits forms/information to the billing office.
• May processes standard and non-standard business office administrative paperwork, such as purchase requisitions, employment requisitions, employee time sheets, expense vouchers, etc. Follows-up with personnel outside the medical office and UMMHC to expedite timely action and alleviate, or report delays as appropriate.
• Provides guidance to departmental personnel in medical office and UMMHC administrative policies and procedures.
• May provide work guidance to office clerical staff.
• Sets up and maintains confidential, sensitive files and records for multiple functions, academic materials, medical records, etc. ensuring efficient retrieval of information. Coordinates retrieval of medical records.
• Ensures adequate inventory of office supplies and basic maintenance of office equipment.
• May coordinate basic set up and maintenance of office personal computers and associated equipment. Ensures timely service.
• Participates in performance improvement initiatives and demonstrates the use of quality improvement in daily operations.
• Ensures compliance with health and satiety requirements and with regulatory agencies such as DPH, etc.
  
  

II. Position Qualifications

All responsibilities are essential job functions.

License/Certification/Education

Required:

• High School diploma.
• 6-12 months additional specialized medical secretarial/medical office training.
  
  

Experience/Skills

Required:

• 2-3 years of medical secretarial/administrative support experience.
  
  

Software used: Word processing, spreadsheet, presentation graphics, database, Medi-Tech, IDX, Lynx, etc.

Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at [e-mail]. We will make every effort to respond to your request for disability assistance as soon as possible.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Health Care Provider

• Industries

  Hospitals and Health Care

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