Secretary - Maintenance Dept. Front Office (2278)

Shelby County Schools (AL); Columbiana (AL); On-site; USD 26,000 - 38,000; Full time

Job summary

Shelby County Schools (AL) Maintenance Department seeks a Secretary for the Front Office in Columbiana, AL. The role requires a high school diploma or GED, basic computer skills, and strong telephone and filing abilities.

You will support department staff, prepare reports, and handle clerical tasks in a professional manner. The position is a twelve-month contract with normal 8-hour days and opportunities to assist with supply orders and inventory as needed.

Qualifications

• High school diploma or GED.
• One year of computer experience.
• Experience in filing and record-keeping.
• Proficiency with business equipment.
• Effective telephone skills.
• Ability to follow Board policies.

Responsibilities

• Provide clerical support for department staff as requested.
• Provide clerical support for department programs as assigned.
• Maintain statistical records and reports.
• Operate office equipment and copy machines.
• Maintain confidentiality of school information.

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Secretary - Maintenance Dept. Front Office (2278)

Shelby County Schools (AL) Maintenance Department - Columbiana, Alabama. Open in Google Maps.

Job Details

Job ID: 5969553

Application Deadline: Posted until filled

Posted: Oct 23, 2026 5:00 AM (UTC)

Starting Date: Dec 1, 2026

Job Description

Secretary - Front Office/Maintenance Department

Qualifications: High school diploma or GED. Demonstrated proficiency in use of computer software. Minimum of one year computer experience required. Experience in filing and record-keeping. Competence in the use of business equipment. Effective telephone skills. Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

Reports to: Designated Department Supervisor

Job Goal: To assist in insuring maximum effectiveness in the operation of the offices of the Board of Education

Terms of Employment: Twelve-month contract (240 days).

ESSENTIAL FUNCTIONS

• Expected work day: Eight (8) hours.


• Regular and punctual attendance required.


• Provide clerical support for department staff as requested.


• Provide clerical support for department programs as assigned.


• Possess skills necessary to perform tasks assigned.


• Use copy machine and other business equipment.


• Keep statistical records as required.


• File – alphabetic, subject, numeric, and geographic as assigned.


• Operate telephone for incoming, outgoing, and interoffice calls when requested.


• Compile and type statistical and written reports as requested.


• Assist with the preparation of purchase orders as assigned.


• Compose and type letters of transmittal and routine letters of inquiry, requests, and information as requested.


• Maintain equipment and assist with inventory as requested.


• Type from straight copy/rough draft and enter data.


• Meet and assist visitors in a helpful, courteous, and professional manner.


• Maintain the confidentiality of any school system related information and sensitive employee information.


• Maintain proper and professional relationship with other employees.


• Perform duties in a manner that promotes good public relations.


• Follow Board policies.


• Possess visual acuity.


• Possess physical capability to stand, bend, and lift up to 25 pounds.


• Possess physical and emotional ability and dexterity as needed to perform required work in a fast-paced, high intensive work environment.

Link Salary Schedule

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources Department


• 410 East College Street


• Columbiana, Alabama 35051


• Phone: [phone]


• Email: [e-mail]