Secretary , Long-Term Substitute

PAGE-JACKSON ELEMENTARY; Charles Town (WV); On-site; USD 32,000 - 42,000; Full time

Job summary

Jefferson County Schools PAGE-JACKSON ELEMENTARY in Charles Town, WV seeks a dedicated Secretary II for a long-term substitute term. The role requires delivering confidential clerical support, basic bookkeeping, and effective communication with staff and the public.

Starting immediately, work days are Monday through Friday, 8:25 AM to 3:55 PM, with duties including reports, purchase orders, and coordination of meetings.

Qualifications

• High School diploma or equivalent.
• Criminal background check required under WV code.
• Demonstrated competency per WV state requirements.
• Ability to write accurate reports and business communications.

Responsibilities

• Maintains confidentiality and provides secretarial and clerical support.
• Produces reports and processes purchase orders using county systems.
• Schedules trips and in-services; coordinates meetings and communications.
• Greets visitors, answers phones, routes messages, and supports staff and public.
• Multitasks and remains organized with frequent interruptions.

Skills

Confidentiality

Communication

Organization

Multitasking

Education

High School diploma or equivalent

Job description

Jefferson County Schools PAGE-JACKSON ELEMENTARY - Charles Town, West Virginia Open in Google Maps

Secretary , Long-Term Substitute

Jefferson County Schools PAGE-JACKSON ELEMENTARY - Charles Town, West Virginia Open in Google Maps

This job is also posted in Jefferson County Schools

Job Details

Job ID: 5963484
Application Deadline: Oct 23, 2026 11:59 PM (Eastern Standard Time)
Posted: Oct 19, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

POSTING :Secretary II

POSTING NOTES:M- F, 8:25 AM - 3:55 PM

IMMEDIATE SUPERVISOR:Principal

FLSA STATUS: Non-exempt

EMPLOYMENT TERM: Minimum 215 days annually, pursuant to WV Code §18A-4-8; extended employment terms may be established by JCBOE. Pursuant to West Virginia Code, if a current JCS employee is selected as a finalist for this position, the employee may not eligible to transfer until thenext semester of theschool year.

SALARY: Pursuant to WV Code §18A-4-8a, in accordance with Jefferson County Salary Scale, Pay Grade E or F
commensurate with experience and education level

EVALUATION: Performance in this position will be evaluated annually by the building principal/immediate supervisor and in accordance with WV State Code §18A-2-12, WV State Board Policy 5314, and JCBOE’s Evaluation Policy for Service Personnel

Job Summary

The Secretary position requires performance of a variety of complex secretarial and clerical work in a school or departmental location.

Duties and Responsibilities

• Maintains confidentiality, unquestionable integrity.
• Provides secretarial, bookkeeping and administrative support.
• May be responsible for scheduling of professional trips and/or in-services.
• Ability to produce reports or process purchase orders using the county accounting
  system.
• Can produce accurate work with frequent interruptions.
• Serves in a liaison capacity between the building/program and the public.
• May schedule the facilities/coordinate and make necessary arrangements for
  activities and/or meetings.
• Establishes and maintains effective relationships with students, staff and
  community.
• Maintains inventory of supplies and equipment.
• Deals extensively with staff and community.
• Keeps administrator(s) informed of all aspects of building/program requirements.
• Ensures that effective office procedures are established and maintained.
• Attend training sessions and meetings as required
• Maintains confidentiality
• Complies with JCS policies
• Prepares accurate written communications, as directed.
• Prepares various reports and communication, as directed.
• Complies with State Law and County policies and regulations.
• Accurately prepares county, state and federal reports from raw data, which
  includes generating charts and graphs on the computer as necessary.
• Greets visitors, answers phones, responds to inquiries and accurately routes messages.
• Multi-task; manage many responsibilities simultaneously
• Additional Duties may be assigned

(Please see appropriate Appendices to this job description for job responsibilities for secretaries in specific departments or locations.)

Qualifications

High School diploma or equivalent, pursuant to WV Code §18A-2-5; Criminal

background check conducted pursuant to WV Code §18-5-15c; Meet the definition of

“Qualifications” in WV Code §18A-4-8b; demonstrated competency, pursuant to

WV Code §18A-4-8e (state-approved competency test), as required.

To perform this job successfully, an individual must be able to perform each essential

duty satisfactorily. The requirements listed below are representative of the knowledge,

skill, and/or ability required. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential functions.

“’Secretary II’ means personnel employed in any elementary, secondary,

kindergarten, nursery, special education, vocational or any other school as a secretary.

The duties may include performing general clerical tasks, transcribing from notes or

stenotype or mechanical equipment or a sound-producing machine, preparing reports,

receiving callers and referring them to proper persons, operating office machines,

keeping records and handling routine correspondence. There is nothing implied in this

subdivision that would prevent the employees from holding or being elevated to a higher

classification; ‘Secretary III’ means personnel assigned to the county board office

administrators in charge of various instructional maintenance, transportation, food

services, operations and health departments, federal programs or departments with

particular responsibilities of purchasing and financial control or any person who has

served for eight years in a position which meets the definition of ‘secretary II’ or

‘secretary III.’” (Pursuant to WV Code §18A-4-8)

• Ability to write accurate reports, business correspondence consistent with the duties of this position.
• Ability to effectively present information and respond to questions from administrators, staff and the general public.
• Ability to add, subtract, multiply and divide in all units of measure consistent with the duties of this position.
• Ability to calculate figures and amounts