Substitute Secretary

Morgan County Schools; Bath (WV); On-site; USD 25,000 - 38,000; Part time

Job summary

Morgan County Schools is seeking a Substitute Secretary to support school operations in Berkeley Springs, WV. The role requires high school diploma, basic computer skills, and the ability to work independently while handling clerical tasks, payroll support, and data entry.

The position is non-exempt, with a minimum 200 days annually, and reports to the School Administrator(s). Proficiency in Word/Excel/Outlook and strong communication are essential.

Qualifications

• High School diploma or equivalent per WV Code.
• State-approved competency test as required per WV Code.
• Ability to work independently.
• Computer skills including Word/Excel/Outlook.
• Strong verbal communication and interpersonal skills.
• Excellent organizational skills.
• Ability to multi-task.
• Criminal background check as required.

Responsibilities

• Schedules and organizes meetings, events, and activities.
• Designs forms as needed.
• Inspects, verifies, and processes documents (requisitions, invoices, checks).
• Files materials and maintains confidential files and correspondence.
• Designs, implements, and maintains filing systems.
• Orders books, periodicals, and school supplies.
• Handles telephone calls.
• Prepares payroll records and submits them to finance.
• Composes, types, and processes correspondence.
• Inputs data into the computer.
• Advises cooks on meal counts and uses lunch reporting software.
• Maintains food service files and reports as required.
• Maintains professional integrity and confidentiality.
• Works with staff and administration to support operations.
• Performs duties assigned by supervisors.

Skills

Word/Excel/Outlook

Education

High School diploma or equivalent

Job description

Substitute Secretary

Morgan County Schools Morgan County Schools - Berkeley Springs, West Virginia Open in Google Maps

Job Details

Job ID: 5946610
Application Deadline: Oct 23, 2026 11:59 PM (Eastern Standard Time)
Posted: Oct 01, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Position Description

POSITION TITLE: SecretaryI, II, III

QUALIFICATIONS:

• High School diploma or equivalent, pursuant to WV Code §18A-2-5;
• Meet the definition of “Qualifications" in WV Code §18A-4-8b; demonstrated competency, pursuant to WV Code §18A-4-8e (state-approved competency test), as required;
• Able to work well independently;
• Possess computer skills to include, but not limited to Word/Excel/Outlook;
• Possess good verbal communication and interpersonal skills;
• Possess excellent organizational skills;
• Able to multi-task; and
• Criminal background check conducted pursuant to WV Code §18-5-15c and/or §18A-3-10, as appropriate;

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made toenable individuals with disabilities to perform the essential functions.

The employee shall remain free of any alcohol or non-prescribed drugs while in the workplace. Alcohol and controlled substance which affects employee productivity, safety or judgment in the workplace will not be tolerated.

“Secretary I” means personnel employed to transcribe from notes or mechanical equipment, receive callers, perform clerical tasks, prepare reports, and operate office machines;

“Secretary II” means personnel employed in any elementary, secondary, kindergarten, nursery, special education, vocational, or any other school as a secretary.The duties may include performing general clerical tasks; transcribing from notes, stenotype, mechanical equipment, or a sound-producing machine; preparing reports; receiving callers and referring them to proper persons; operating office machines; keeping records; and handing routine correspondence;

“Secretary III” means personnel assigned to the county board office administrators in change of various instructional maintenance, transportation, food services, operations and health departments, federal programs or departments with particular responsibilities of purchasing and financial control or any person who has served for eight years in a position which meets the definition of “secretary II” or “secretary III.” (Pursuant to WV Code §18A-4-8)

• Ability to write accurate reports and business correspondence consistent with the duties of this position;
• Ability to effectively present information and respond to questions from administrators, staff and the general public;
• Ability to add, subtract, multiply and divide in all units of measure consistent with the duties of the position;
• Ability to calculate figures and amounts such as discounts, interest, commissions, percentages consistent with the duties of this position;
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists;
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form;
• Ability to work effectively with administrators and other staff personnel;
• Experience with the operation of computers and software;
• Must have strong communication and interpersonal skills;
• Must have ability to learn and utilize new software programs as systems are upgraded, including but not limited to the development and maintenance of database files, spreadsheets and word documents;
• Excellent keyboarding skills required with good grammatical spelling and punctuation;
• Ability to establish and maintain effective working relationships with staff and the school community;
• Ability to speak clearly and concisely both in oral and written communications; and
• Ability to perform duties in full compliance with county requirements ant Board policies

REPORTS TO: School Administrator(s)

FLSA/CONTRACT STATUS: Non-exempt

EMPLOYMENT TERM: Minimum 200 days annually, pursuant to WV Code §18A-4-8; extended employment terms may be established by the Morgan County Board of Education.

SALARY: Pursuant to WV Code §18A-4-8a, in accordance with Morgan County Salary Scale, Pay Grade D, E, or F, commensurate with experience and education level.

EVALUATION: Performance in this position will be evaluated by the building principal/immediate supervisor and in accordance with WV State Code §18A-2-12, WV State Board Policy 5314 and Morgan County Board of Education Evaluation Policy.

JOB SUMMARY: To provide support services to ensure that the designated school operates effectively and efficiently.

ESSENTIAL JOB FUNCTIONS:

• Schedules and organizes for meetings, events, and other school activities;
• Designs forms as needed;
• Inspects, verifies, and processes documents, such as requisitions, invoices, and checks;
• Files materials, maintains classified or confidential files, transfers records to inactive files, and maintains incoming and outgoing correspondence;
• Designs, implements, and accesses files and filing system;
• Orders books, periodicals, and school supplies;
• Places and receives telephone calls;
• Prepares payroll records (assists in maintaining time sheets for personnel and be responsible for expediting them to the finance office);
• Composes, types, and processes correspondence;
• Inputs data into the computer;
• Advises cooks of the appropriate number of persons eating;
• Utilizes computerized point of service program to fulfill reporting requirements of school lunch program;
• Receives cost payments from non-students for meals sold, post, and balance. Collects and records lunch program payments to each student account;
• Maintains all applicable food service files as required by county policy and state and federal regulations;
• Demonstrates behavior that reflects established professional responsibilities (i.e., attendance, punctuality, professional dress, and verbal/nonverbal communication);
• Maintains confidentiality, unquestionable integrity;
• Prepares accurate county, state, and federal reports from raw data;
• Greets visitors, answers phones, responds to inquiries, and accurately routes messages;
• Develops a positive relationship with students, staff, and community;
• Maintains and /or upgrades skills;
• Performs duties efficiently and productively;
• Maintains positive work habits;
• Adheres to Employee Code of Conduct as outlined in Morgan County School’s Policy 4210; and
• Performs duties as assigned by immediate supervisor(s).

PHYSICAL DEMANDS:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to, walk, use fingers, tools and/or controls. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift up to 50 pounds such as to lift files and paper.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet to loud (40-90 dB) depending on the assignment of the position. The employee continuously is interacting with the public, students and staff.

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee

Position Type: Substitute
Job Categories:

Substitute > Substitute

Contact Information

• Jeromy Duelley , Asst. Superintendent
• Morgan County Schools
• Phone: [phone]
• Email: [e-mail]