Secretary II/III

POTOMACK INTERMEDIATE; Martinsburg (WV); Presencial; USD 32.000 - 47.000; Jornada completa

Descripción de la vacante

Berkeley County Schools in Martinsburg, West Virginia seeks a Secretary II/III at Potomack Intermediate. The role supports the principal and building operations, handles attendance, scheduling, enrollment, payroll processing, and related clerical tasks in a 200-contract day school calendar. Hours are 9:15 am to 4:15 pm.

Requirements include a high school diploma or GED, typing 45 wpm, proficient PC skills, and strong communication. Salary ranges from $31,782 to $46,662 per year with grades E/F.

Formación

• High school diploma or GED required.
• Typing test of 45 words per minute required.
• Ability to operate a computer and related software.
• Strong communication and interpersonal skills.

Responsabilidades

• Maintains school records and files for building and principal needs.
• Types, prepares, distributes, and files records and reports.
• Schedules students, coordinates attendance and enrollment.
• Handles telephone calls, messages, and mail distribution.
• Opens and closes routines with staff and parents as needed.

Conocimientos

Typing 45 wpm

Computer skills

Communication

Educación

High school diploma or GED

Herramientas

PC software

Descripción del empleo

Secretary II/III

Berkeley County Schools (WV) Potomack Intermediate - Martinsburg, West Virginia Open in Google Maps

This job is also posted in Berkeley County Schools

Job Details

Job ID: 5963852

Application Deadline: Oct 26, 2026 11:59 PM (Eastern Standard Time)

Re-Posted: Oct 20, 2026 4:00 AM (UTC)

Starting Date: Nov 4, 2026

Job Description

Position Title: Secretary II/III

Department: Potomack Intermediate

Reports To: Building Principal/Supervisor

Contract Days: 200

Start Date: November 4, 2026

Hours: 9:15 am - 4:15 pm

Salary: Grade E/F (Min. $31,782 - Max. $46,662)

FILLING SERVICE PERSONNEL VACANCIES:

Consider Applicants in this Order

• Regularly employed service personnel who hold a classification title within the classification category of the vacancy
• Service personnel who have held a classification title within the classification category of the vacancy whose employment has been discontinued in accordance with this section
• Regularly employed service personnel who do not hold a classification title within the classification category of vacancy
• Service personnel who have not held a classification title within the classification category of the vacancy and whose employment has been discontinued in accordance with this section
• Substitute service personnel who hold a classification title within the classification category of the vacancy
• Substitute service personnel who do not hold a classification title within the classification category of the vacancy
• New service personnel

For Each Candidate Consider Each of the Following

• Seniority
• Qualifications
• Evaluation of past service

SUMMARY:

Serves as secretary to the principal and as facilitator for the school/public being served in communicating information, problem solving, material acquisition, cash handling, record keeping etc. Primary dutes are master schedule, attendance, enrollment and faculty attendance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Communicates, collaborates, and cooperates with colleagues, supervisors, and students.
• Student Scheduling
• Makes and receives telephone calls, takes messages, routes calls
• Maintains school records and files for building, principal and related requirements
• Distributes mail
• Greets visitors, works with parents, professional and non-certified staff in a pleasant and efficient manner
• Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs
• Orientates substitute teachers
• Processes attendance/payroll for the building staff
• Takes/transcribes notes for correspondence
• Provides appropriate first aid needs
• Attends Open House
• Orders, processes, and maintains office materials and equipment
• Maintains confidential
• Administers medication according to policy and regulations, if necessary.
• Operates standard office equipment
• Takes in-service training as stipulated by contract
• Distributes district flyers
• Works with Business office to process purchase order numbers, petty cash as delegated by the principal
• Performs duties in accordance to contract, W. Va. Code, and policies.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES:

None.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Take and pass the WV Department of Education’s competency exams for secretary classification.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED).

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of people.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:

Ability to pass a typing test at 45 words per minute. Ability to operate a personal computer and related software. Ability to get along with other people. Patience in dealing with parents and children. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee will occasionally lift and/or push up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, and depth perception.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate to loud.

EVALUATION Job performance is evaluated in accordance to district guidelines by the district supervisor.

Berkeley County Schools is bound by statute to recommend the most qualified applicants for position vacancies. In order to determine those qualifications as set forth by the West Virginia Code, we require all applicants to fill out an application, which includes references, and, in many instances, participate in interviews. Failure to provide references, negative references, and failing to participate in requested interviews may impact negatively a candidate's qualifications.

Applicants who have been dismissed or have had their contracts non-renewed for cause are not eligible for consideration. Applicants who receive unfavorable reference recommendations will not be eligible for consideration. Applicants must complete the entire application and provide all documents required. Failure to complete the application and provide requested items will result in the application not being considered.

Position Type: Full-Time

Contact Information

• Lee-Dorah Wokpara , Coordinator of Recruitment
• Berkeley County Schools
• Martinsburg, West Virginia 25405
• Phone: [phone]
• Email: [e-mail]