Secretary - Lessenger Elementary (Edustaff)

Oakland Schools; Michigan; On-site; USD 25,000 - 33,000; Full time

Job summary

Lamphere Schools serves Lessenger Elementary and is seeking a dedicated Secretary to support front-office operations with a focus on customer service, data entry, and visitor coordination. This Edustaff position operates on a full-time, 11-month schedule from 7:30 am to 4:00 pm.

Ideal candidates hold a high school diploma and 1–3 years of school-related experience, with proficiency in MiSTAR, Frontline, Google applications, and Axis Camera System software.

Qualifications

• High school diploma.
• 1–3 years of school-related work experience preferred.
• Proficiency in MiSTAR, Frontline, Google applications and Axis Camera System software.
• Customer service oriented, with strong written and verbal communication skills.
• Ability to perform routine office skills, including filing and operating office equipment.
• Ability to coordinate and process data in a timely and accurate manner.
• Self-directed with the ability to perform job tasks with minimal supervision.
• Ability to establish priorities and meet deadlines accurately.
• Strong interpersonal skills to maintain relationships with staff.
• Maintain confidentiality of student information.

Responsibilities

• Greet and assist school visitors and provide information as needed.
• Answer phones and address the needs of those calling.
• Check-in guest teachers and coordinate sub coverage for classes.
• Coordinate purchasing of supplies and service for office equipment.
• Submit building use requests and IT requests.
• Maintain staff lists, phone lists, and schedules.
• Calendar responsibilities and submission of timesheets.
• Maintain student activity accounts and process invoices.
• Assist at parent/teacher conferences, open houses, and board meetings.
• Assist with opening/closing procedures for the school year and with health-related tasks as needed.

Skills

Customer service

Communication

Self-directed

Time management

Attention to detail

Education

High school diploma

Tools

MiSTAR

Frontline

Google applications

Axis Camera System

Job description

Secretary - Lessenger Elementary (Edustaff) JobID: 18567

• Position Type:
  Administrative and Business Office Support/ Secretary/Clerical
  

Lamphere Schools is contracting the services of Edustaff for secretarial staff.

Position: Secretary - Lessenger Elementary (Edustaff)
Work Schedule: Full Time, 11 Months, 7:30 am - 4:00 pm
Compensation: $21.34; based on like experience
Minimum Qualifications:

• High school diploma
• 1 - 3 years of school-related work experience preferred
• Proficiency in MiSTAR, Frontline, Google applications, and Axis Camera System software
• Customer service oriented, with strong written and verbal communication skills
• Ability to perform routine office skills, including filing and operating office equipment (copier, scanner, fax machine, etc.)
• Ability to coordinate and process data in a timely and accurate manner
• Self-directed with the ability to perform job tasks with minimal supervision
• Ability to establish priorities and meet deadlines accurately and precisely
• Strong interpersonal skills to maintain relationships with staff members
• Ability to recognize problem areas and seek solutions to increase efficiency
• Demonstrate confidentiality for student privacy reasons
• Able to withstand the strain of the position
• Reliable and punctual with excellent work-related attendance record
• Such alternatives to the above qualifications as the administration may find appropriate and acceptable
• Effective collaboration with staff, including the building administration
• Preparation of building correspondence and reports
• Greet and assist school visitors
• Provide assistance to and answer questions from staff, students, and parents
• Answer phones and address the needs of those calling
• Check-in all guest teachers and coordinate necessary sub coverage for all classes (including communicating coverage to all staff)
• Coordinate purchasing of supplies
• Coordinate service for office equipment
• Submit building use requests and IT requests
• Sort U.S. mail and interschool mail
• Carry out bank deposits and process invoices/payables/reimbursements
• Update all staff lists, phone lists, schedules, etc.
• Calendar responsibilities
• Submit timesheets for staff
• Maintain student activity accounts
• Operate and maintain office equipment
• Coordinate and assist at Parent/Teacher Conferences, Open House, building Board Meetings, and other large school-based events
• Assist in preparation of materials for the opening and closing of the school year
• Assist with first aid and dispensing of medication, as needed
• Assist students with health concerns, when necessary
• Maintain regular and punctual attendance
• Perform other office duties as requested by the building administration

Reports to: Lessenger Elementary Administration

Employment is contingent upon disclosure in accordance with PA-189.
Ability to withstand the strains and successfully manage the responsibilities of the position.
Must demonstrate reliability and punctuality, with a strong record of consistent attendance. Regular and dependable presence during school hours is essential.
All staff members are expected to maintain a professional and respectful attitude toward one another at all times.

Selected candidates will be required to have a district paid fingerprint criminal history check processed through the Michigan State Police and FBI.
It shall be the policy of the district not to discriminate on the basis of race, color, national origin, religion, sex, (including sexual orientation and gender identity), marital status, genetic information, disability, age, or any other basis prohibited by law.