Secretary Legal

State of Maine; Augusta (ME); On-site; USD 10,000 - 60,000; Full time

Job summary

The State of Maine seeks a Secretary Legal for the Workers' Advocate Division in Augusta. This full-time position involves providing clerical support, managing correspondence, and maintaining office operations. Ideal candidates will have experience in office support and demonstrate strong communication skills. Benefits include health insurance, paid leave, and retirement plans.

Benefits

Paid holidays

Sick leave

Vacation leave

Health insurance

Dental coverage

Retirement benefits

Qualifications

• Competency in applying office principles and practices.
• Ability to make independent decisions following standard procedures.

Responsibilities

• Provide clerical support to Worker Advocates and paralegals.
• Create and manage spreadsheets and correspondence.
• Maintain calendars and schedules.

Skills

Knowledge of modern office methods and procedures

Knowledge of spelling, punctuation, grammar, and business English

Ability to operate modern standard office equipment

Ability to create spreadsheets and perform data management

Ability to communicate effectively in both written and oral form

Education

Training or education in office and administrative support work

Job description

Workers' Compensation Board

Augusta Advocate Office

Secretary Legal

Opening Date: May 20, 2025

Closing Date: June 4, 2025

Job Class Code: 6556

Grade: 13

Salary: $17.30 – $24.91/Hourly

Position Number: 029000065

PURPOSE OF ANNOUNCEMENT:

The Workers’ Advocate Division has a vacancy for a 40-hour per week Secretary Legal position in their Augusta Office located at 442 Civic Center Drive.

JOB DESCRIPTION:

This position provides clerical support to three Worker Advocates, the Legal Administrator, and two paralegals.

REPRESENTATIVE TASKS:

• Create spreadsheets and perform data management.
• Create and use varied correspondence formats and compose standard business correspondence.
• Proofread and/or edit forms and letters.
• Maintain calendars and schedules.
• Receive and greet visitors and determine customer needs.
• Correspond with the public to receive/supply information.
• Receive, open, sort, and route incoming/outgoing mail/packages.
• Monitor, requisition, purchase, and maintain inventory/supplies.
• Examine documents/information, determine facts, detect errors and irregularities, and take action as authorized.
• Operate modern standard office equipment.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Knowledge of modern office methods and procedures.
• Knowledge of spelling, punctuation, grammar, and business English.
• Ability to operate modern standard office equipment.
• Ability to create spreadsheets and perform data management.
• Ability to use computerized and/or manual filing systems.
• Ability to create and use varied correspondence formats and compose standard business correspondence.
• Ability to proofread and/or edit documents.
• Ability to use alphabetical, numerical, chronological, and secondary filing systems.
• Ability to work with timelines and schedules.
• Ability to process standard mail transactions.
• Ability to determine and requisition inventory/supplies.
• Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.
• Ability to communicate effectively in both written and oral form.

MINIMUM QUALIFICATIONS:

Training, education, or experience in office and administrative support work demonstrating competency in applying office principles and practices, and the ability to make independent decisions following standard procedures.

Benefits of working for the State of Maine:

We support our workforce with a total compensation package including paid holidays, sick leave, vacation leave, health insurance, dental coverage, and retirement benefits. For details, refer to the original description.

Note: Benefits may vary and are prorated for less than full-time employment.

Our commitment:

We aim to create a workplace for learning, growth, and skill refinement, embracing diversity and inclusion. We encourage applicants from all backgrounds to apply and offer reasonable accommodations upon request.