Secretary Legal

Mainemuseums; Augusta (ME); On-site; USD 10,000 - 60,000; Full time

Job summary

The Workers' Compensation Board is seeking a Secretary Legal to provide clerical support in their Augusta office. This full-time position involves tasks such as data management, correspondence, and visitor interaction, requiring strong organizational and communication skills. Ideal candidates will have experience in office support and demonstrate the ability to manage multiple responsibilities effectively.

Qualifications

• Competency in applying knowledge of office processes for secretarial tasks.
• Ability to use independent decision-making for standard procedures.

Responsibilities

• Provide clerical support to Worker Advocates and Legal Administrator.
• Create spreadsheets and manage data.
• Maintain calendars and schedules.

Skills

Knowledge of modern office methods and procedures

Knowledge of spelling, punctuation, grammar, and business English

Ability to operate modern standard office equipment

Ability to create spreadsheets and perform data management

Ability to communicate effectively in both written and oral form

Education

Training or experience in office and administrative support work

Job description

Workers' Compensation Board

Augusta Advocate Office

Secretary Legal

Opening Date: May 20, 2025

Closing Date: June 4, 2025

Job Class Code: 6556
Grade: 13
Salary: $17.30 – $24.91/HourlyPosition Number: 029000065

PURPOSE OF ANNOUNCEMENT:

The Workers’ Advocate Division currently has a vacancy for a 40-hour per week Secretary Legal position in their Augusta Office located at 442 Civic Center Drive.

JOB DESCRIPTION:

This position provides clerical support to three Worker Advocates, the Legal Administrator, and two paralegals.

REPRESENTATIVE TASKS:

• Create spreadsheets and perform data management.
• Create and use varied correspondence formats and compose standard business correspondence.
• Proofread and/or edit forms and letters.
• Maintain calendars and schedules.
• Receive and greet visitors and determine customer needs.
• Correspond with the public to receive/supply information.
• Receive, open, sort, and route incoming/outgoing mail/packages.
• Monitor, requisition, purchase, and maintain inventory/supplies.
• Examine documents/information, determine facts, detect errors and irregularities, and take action as authorized.
• Operate modern standard office equipment.

KNOWLEDGES, SKILLS AND ABILITIES REQUIRED:

• Knowledge of modern office methods and procedures.
• Knowledge of spelling, punctuation, grammar, and business English.
• Ability to operate modern standard office equipment.
• Ability to create spreadsheets and perform data management.
• Ability to use computerized and/or manual filing systems.
• Ability to create and use varied correspondence formats and compose standard business correspondence.
• Ability to proofread and/or edit documents.
• Ability to use alphabetical, numerical, chronological, and secondary filing systems.
• Ability to work with timelines and schedules.
• Ability to process standard mail transactions.
• Ability to determine and requisition inventory/supplies.
• Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.
• Ability to communicate effectively in both written and oral form.

MINIMUM QUALIFICATIONS

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of the principles and practices of office processes and administrative functions to perform routine secretarial support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.