Legal Secretary - Anticipated Vacancy

State of Maine; Kalamazoo (MI); On-site; USD 10,000 - 60,000; Full time

Job summary

The State of Maine is seeking a detail-oriented Legal Secretary to support key staff in the Bureau of Motor Vehicles. This full-time position involves managing legal documents, coordinating hiring, and maintaining records. The ideal candidate will possess strong organizational skills and the ability to handle sensitive information with professionalism. Enjoy a comprehensive benefits package and the opportunity for flexible scheduling.

Benefits

Paid holidays

Sick leave

Vacation

Health insurance

Dental insurance

Retirement contributions

Qualifications

• Experience in office support with knowledge of office and legal procedures.
• Ability to use judgment and discretion in complex situations.

Responsibilities

• Manage legal documents and maintain records.
• Coordinate hiring and generate reports.

Skills

Teamwork

Communication

Problem-solving

Attention to detail

Tools

Microsoft Office

Adobe Pro

Job description

Position:

Legal Secretary
Department: Bureau of Motor Vehicles - Legal Affairs, Adjudications & Hearings
Schedule: Monday – Friday, Full time

Job Class: 6560 (Secretary Associate Legal)

Salary: $19.27 - $27.74 hourly

Closing Date: May 30, 2025

Join Our Team at the Department of the Secretary of State

At the Department of the Secretary of State, we are dedicated to providing efficient and exceptional service. We prioritize work-life balance and offer great benefits to support professional growth and personal well-being. Join a team that values teamwork, integrity, and continuous improvement, and make a meaningful impact on our citizens.

About the Position:

We are seeking a detail-oriented Legal Secretary to support the Director, Assistant Director, and key staff. Responsibilities include managing legal documents, coordinating hiring, generating reports, and maintaining records. Strong organizational skills, data management proficiency, and discretion are essential. The role offers flexible scheduling and partial remote work options.

Qualifications:

• Ability to work effectively in a team and communicate clearly.
• Adaptability to changing priorities and technologies.
• Strong problem-solving and attention to detail.
• Professionalism and respectful interactions.

Preferred Skills:

• Proficiency in Microsoft Office, especially Excel, and Adobe Pro.
• Experience with sensitive information and project support.

Minimum Qualifications:

• Experience in office support demonstrating knowledge of office and legal procedures.
• Ability to use judgment and discretion in complex situations.

Applicants must be authorized to work in the U.S. and complete an I-9 form upon hire. This position is not eligible for visa sponsorship or STEM OPT extensions.

Why Join Us?

Enjoy a comprehensive benefits package, including paid holidays, sick leave, vacation, health and dental insurance, and retirement contributions. We support your health, wellness, and professional development.

Application Instructions:

Apply online with a cover letter, resume, and transcripts or certifications. Include month and year for all experiences. Paper applications are available upon request and must be submitted before the deadline.

Additional Information:

We value diversity and are an Equal Opportunity employer. Reasonable accommodations are available for qualified applicants with disabilities. We encourage all qualified individuals to apply, especially those from underrepresented communities.