Secretary III UCHC ADTC

Rutgers University

Port Reading (NJ)

On-site

USD 36,000 - 38,000

Full time

14 days+

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Job summary

Uses computer software skills to prepare various business correspondence, reports, charts, tables and forms.

Qualifications

Graduation from an accredited program in secretarial studies plus two years of full-time secretarial experience.
An additional year of experience is required in lieu of the secretarial program.
Excellent writing, organizational and communication skills a must.
Computer and word processing skills are essential, specifically with Microsoft Word for Windows, PowerPoint, and Excel.
College credits may be substituted on a year-for-year basis for secretarial experience.
May be required to work evening and weekends at various locations depending on office needs.
Valid Driver’s License. Must possess own vehicle or alternative means of transportation.

Responsibilities

Provides word processing and typing skills in preparation of various correspondence and reports.
Completes appropriate internal paperwork required by Unit, Department of Corrections and UCHC.
Maintains an accurate data and filing system to meet the needs of the unit.
Demonstrates knowledge of Banner and Procurement policies and procedures.
Provides general office clerical support maintaining routine functions of the Unit and the Department of Corrections.

Skills

Secretarial experience

Microsoft Word

PowerPoint

Excel

Excellent writing

Communication skills

Driver's license

Education

Secretarial studies degree

Tools

Banner

Procurement system

Job description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Job Category Staff & Executive - Administrative & Support

Department

Department UCHC Adult Treatment Center Ph

Overview

University Correctional Health Care ( UCHC ), operating within Rutgers, The State University of New Jersey, is dedicated to excellence in providing physical, mental health, dental and sex offender treatment services to those involved in the criminal justice systems in New Jersey. UCHC operates with a total budget of $150 million and approximately 1,000 staff.

We are committed to being a leader in the delivery of effective, compassionate and accessible care informed by research within correctional environments. We Care. We Teach. We Heal. We Improve. Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey’s preeminent, comprehensive public institution of higher education. Established in 1766 and celebrating a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.

Posting Summary

Rutgers University Correctional Health Care ( UCHC ) is seeking a Secretary III for the Adult Diagnostic Treatment Center located in Avenel, NJ. The primary purpose of the Secretary III position is to provide secretarial and general office services to the Regional and Department Nurse managers and staff of the Adult Health Care program. Uses computer software skills to prepare various business correspondence, reports, charts, tables and forms. Maintains sign-in sheets and logs. Navigates various internet based systems for procurement. Assists with performance improvement measure including program performance processes. Is mature and discrete in handling patient-sensitive information, and possesses excellent written and oral communication skills as the position duties require interaction with a variety of employees, university staff, clients and external entities.

Duties include:

Provides word processing and typing skills in preparation of various correspondence and reports.
Completes appropriate internal paperwork (paper or electronic) required by Unit, Department of Corrections and UCHC
Maintains an accurate data and filing system to meet the needs of the unit
Demonstrates knowledge of Banner and Procurement policies and procedures.
Provides general office clerical support maintaining routine functions of the Unit and the Department of Corrections.

FLSA

FLSA Nonexempt

Grade

Grade 170

Salary Details

Minimum Salary

Minimum Salary 26.16

Mid Range Salary 26.66

Maximum Salary

Maximum Salary 27.46

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs

Position Status

Position Status Full Time

Working Hours

Working Hours 40

Standard Hours

Standard Hours 40.00

Daily Work Shift

Daily Work Shift Day

Work Arrangement

This position requires a full onsite work arrangement.

Union Description

Union Description Teamsters 97

Payroll Designation

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment

Terms of Appointment Staff - 12 month

Position Pension Eligibility

Position Pension Eligibility PERS

Qualifications

Minimum Education and Experience

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Graduation from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience.
An additional year of experience is required in lieu of the secretarial program.
Excellent writing, organizational and communication skills a must.
Computer and word processing skills are essential, specifically with Microsoft Word for Windows, PowerPoint, and Excel.
College credits may be substituted on a year-for-year basis for secretarial experience. A maximum of sixty (60) credits may be substituted for two (2) years of secretarial experience.
May be required to work evening and weekends at various locations depending on office needs.
Valid Driver’s License. Must possess own vehicle or alternative means of transportation.

Preferred Qualifications

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Must be approved by the Department of Corrections ( DOC ) and adhere to all DOC requirements.

Posting Number

Posting Number 26ST1606

Posting Open Date

Special Instructions to Applicants

Regional Campus

Regional Campus Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Home Location Campus Off Campus

City

City Avenel

State

State NJ

Adult Diagnostic Treatment Center, located in Avenel, NJ

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-3973 or e-mail us .

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at OneSource@Rutgers.edu .

Rutgers University participates in the E-Verify program as required by law. Learn more about the E-Verify program .

For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or ROCS@hr.rutgers.edu . To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Are you a graduate from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience?
- Yes
- No
* Do you have a valid driver's license and possess a vehicle or alternative means of transportation from one site to another?
- Yes
- No

Required Documents