Secretary III

LMR Technical Group; Washington (District of Columbia); On-site; USD 50,000 - 62,000; Full time

Job summary

LMR Technical Group in Keyport, WA seeks a Secretary III to provide administrative support to a Navy client. The role involves managing communications, calendars, reports, and correspondence in compliance with Navy guidelines using Microsoft Office tools.

Responsibilities include scheduling, document review for government approvals, maintaining recurring internal reports, dictation, meeting coordination, and mentoring junior staff. A Secret clearance and U.S.

Qualifications

• Current Secret security clearance or ability to obtain and maintain.
• U.S. Citizenship required for Secret clearance.
• Three years of admin/clerical experience in an office environment.
• Proficiency with Microsoft Office and data entry.
• Strong time management and organizational skills.
• Ability to work in a fast-paced, changing environment.

Responsibilities

• Perform day-to-day administrative office functions independently.
• Respond to routine inquiries and direct calls/visitors.
• Manage mail, calendars, and meetings; reserve rooms.
• Review documents for government approval and formatting.
• Maintain internal reports and training records.
• Prepare and format correspondence per Navy guidelines.
• Take and transcribe dictation as needed.
• Coordinate conferences and meetings; assemble background materials.
• Record and distribute notes or action items from meetings.
• Mentor junior staff on procedures and requirements.

Skills

MS Word

MS Excel

PowerPoint

Outlook

SharePoint

Visio

Teams

Attention to detail

Organizational skills

Verbal/written communication

Education

HS Diploma / GED

Tools

MS Office suite

Job description

Location

Keyport, WA

Job Description

Reporting to the Program Manager, the Secretary III provides administrative support to a Navy client, independently performing recurring office functions including managing communications, calendars, reports, correspondence, records, and supply requests, while ensuring accuracy and adherence to Navy guidelines using Microsoft Office tools.

Duties and Responsibilities

• Independently perform day-to-day administrative office functions.
• Respond to routine phone inquiries and direct calls/visitors to appropriate staff.
• Manage incoming and outgoing mail and ensure timely responses.
• Maintain calendars and coordinate meetings, including reserving meeting rooms.
• Review documents prepared for Government approval to ensure proper formatting and accuracy.
• Maintain recurring internal reports (time and leave, equipment inventories, correspondence logs, training records, etc.).
• Requisition office supplies, printing, maintenance, and other support services.
• Prepare and format correspondence in accordance with the Navy Correspondence Manual and local directives.
• Take and transcribe dictation as needed.
• Establish and maintain organized office files and records.
• Utilize Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Access, Visio, SharePoint, Teams) to support daily operations.
• Screen incoming correspondence and taskers; respond to requests regarding office procedures.
• Coordinate conferences and meetings, assembling background materials as required.
• Attend meetings when needed and record, summarize, and distribute notes or action items.
• Review outgoing correspondence for consistency and compliance; ensure required clearances are obtained.
• Collect information from files or staff to respond to routine program inquiries and recurring reports; elevate non-routine issues to the contractor lead.
• Mentor and assist junior team members on office procedures and administrative requirements.
• Coordinate personnel and administrative forms for processing and submission.
• Exercise sound judgment and initiative in handling non-routine administrative situations.
• Interpret and adapt guidelines, policies, precedents, and practice to changing circumstances.
• Prepare materials for Government conferences, meetings, and official correspondence.
• Develop special or one-time reports, summaries, and responses to inquiries by gathering, compiling, and analyzing information from multiple sources.
• Advise and guide junior team members on new procedures and support requirements for periodic or special reports, conferences, and inquiries.
• Bid and proposal support if requested.
• Other related duties as assigned.

Required Qualifications

• Current (or ability to obtain and maintain) Secret security clearance (T3 background investigation).
• Must be a U.S. Citizen to obtain a Secret security clearance.
• Please visit the following link for more information: - Security/Background -Investigations-for- Applicants/Investigations -Clearance-Process/.
• HS Diploma / GED required.
• At least three (3) years of experience providing administrative and clerical support in an office environment.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Preferred Qualifications

Current, active Secret security clearance.

Physical Requirements

Must be able to remain seated in a stationary position 50% of the time.

Must also be able to alternate between sitting, standing, and walking.

Expected Pay Rate

$27.23 per hour

Note

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

Accommodation Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About LMR

LMR is a service-disabled veteran-owned small business that supports technology development and provides comprehensive joint warfighter training by leveraging the skills, experience, and knowledge of its personnel. LMR Technical Group is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply. If you are a qualified applicant with a disability in need of an accommodation to complete the application process, please contact us at. EOE Disability/Veteran.

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