Secretary III

Street Legal; Richland (WA); On-site; USD 32,000 - 36,000; Full time

Job summary

Street Legal is seeking multiple Secretary Level III to join our project in Richland, WA. This on-site role supports DOE Hanford operations, handling scheduling, travel, correspondence, and daily administrative tasks with a focus on accuracy and efficiency.

The ideal candidate will have 6–10 years of office experience, strong Microsoft Word/Outlook/Excel skills, and a proven ability to manage multiple internal and external stakeholders in a fast-paced environment.

Qualifications

• 6–10 years in an office environment.
• Proficient in Word, Outlook, Excel, and scheduling.
• Experience supporting multiple customers (5–40 staff).
• Excellent grammar and typing skills.

Responsibilities

• Perform general office tasks: records, filing, reports, photocopying, and collating documents.
• Provide real-time scheduling support: coordinate meetings, book appointments, prepare background materials.
• Schedule and set up conference rooms/offices for DOE HQ teams and visitors.
• Make travel arrangements: flights, cars, hotels, and restaurant reservations.
• Screen calls and visitors; respond to information requests and maintain office procedures.
• Prepare routine and complex correspondence and assist in management reports.
• Review outgoing material for consistency with procedures and coordinate with technical staff to close activities.
• Enter, retrieve, and present data; manage information flow and reporting.

Skills

MS Office

Scheduling

Customer service

Clerical skills

Communication

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Job description

Remote Status: On-Site

The Secretary Level III supports the DOE, Richland Operations and Office of River Protection and reports to the Program Manager. This position is 100% on-site.

Street Legal is currently seeking multiple Secretary Level III to join our project in Richland, WA.

Level III Secretaries shall provide support to division level or direct report organizations that include tasks at a higher level of complexity and volume. Level III Secretaries shall demonstrate

deeper levels of competence, capability, and understanding of the work environment. Additionally, Level III Secretaries may perform cross-functionality for other organizations. Duties include:

• Performing general office tasks, such as keeping simple records, filing electronic andpaper copy records and reports, generating reports and presentations, performing photocopying and collating documents, letters, and other office materials.
• Providing real-time scheduling support by coordinating and/or establishing office and virtual meetings, booking appointments, and preventing conflicts, assembling established background materials, as well as ensuring equipment is available and operational prior to events. As directed may attend meetings and record and report on
• Scheduling and setting up conference rooms and/or offices for DOE Headquarters (HQ) teams and visitors as directed.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations, as well as processing authorizations and vouchers.
• Screening calls, visitors, and incoming correspondence and respond to requests for information concerning office procedures.
• Preparing routine non-technical and complex correspondence and assisting in thepreparation of various management reports and documents.
• Reviewing outgoing material and correspondence for internal consistency andconformance with agency procedures, interfacing with technical staff to bring activitiesto closure.
• Coordinating information to facilitate completion of tasks and prepare presentation
• Performing data entry to enter, retrieve, change, and present text, tabulations, orstatistical data.
• Submitting requests or place orders, as appropriate, for printer and copier machinetoners and cartridges and distribute accordingly.
• Supporting DOE Hanford’s (ORP and RL) emergency management requirements for2420, 2430 and 2440 Stevens Center Place by serving in a Staging Area Manager and/orPersonnel Accountability Aide role. Duties as follows per DOE procedure DOE-PRO-SES
• Assisting with day-to-day management of office supplies to include coordinatingrequirements, tracking deliveries, assisting with placing orders, and ensuring officesupply needs are met.
• Maintaining office supply inventories and organizing deliveries to and from the StevensCenter Complex (2420, 2430, and 2440 Stevens Center Place in Richland, WA).
• Assisting with market research to support and maintain office supplies and other ancillary services.
• Collecting data to support budgeting activities for additional office supplies and/orancillary service needs.
• Assisting federal counterparts with P-Card purchase actions, and ensuring actionscomply with DOE-Hanford procedures.

Minimum Qualifications Required

• Minimum of 6-10 years’ experience in an office or business environment (this can be a combination of education and work experience). Expertise in Microsoft Word, Outlook, Excel, and schedule management.
• Experience with multiple customers of a manager’s staff of (5 - 40 individuals)
• Assists and/or back-up for next level manager’s office secretary as needed.
• Strong clerical, administrative, and organizational capabilities.
• Proficiency in operating within the Microsoft Office environment, familiarity with
• Microsoft messaging and collaboration software, and highly functioning in MicrosoftOffice applications, including Word, Outlook, Excel, and PowerPoint, and internetmanagement tools to enable the employee to produce multiple administrative/clerical products as requested.
• Familiarity with or ability to learn/use other technology management tools employed at Hanford to enable the employee to produce a number of administrative/clerical products.
• Excellent responsiveness and customer service skills.
• Ability to perform in a fast-paced, high stress work environment on highly visible workloads with relative autonomy.
• Ability to manage work environment and workload with minimum supervision, based on knowledge of work priorities.
• Ability to set and achieve goals, working successfully as an individual contributor or as part of a team.
• Ability to work well under pressure and within established guidelines.
• Ability to develop high quality work products, to include proper grammar, spelling, and punctuation in accordance with the DOE Hanford Correspondence Manual and general office materials/guides.
• Compliance with site specific safety and security requirements, including badging and office protocols.
• U.S. Citizenship is required.

Pay Range: $23 - $26 per hour

PCI Federal (PCIF) and its subsidiaries are an equal-opportunity employer. PCIF does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status.

Preference may be extended to qualified Native American Indian candidates in accordance with applicable federal law.