Secretary III

Ysleta Independent School District; El Paso (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Ysleta Independent School District seeks a skilled administrative paraprofessional to perform complex secretarial duties with limited supervision. The role involves handling confidential information and regular contact with district staff, students, parents, and external partners to support principal/administrator responsibilities.

Essential functions include preparing documents, scheduling, communications, travel arrangements, budget assistance, and data extraction for reports, with adherence

Qualifications

• High School diploma or GED required.
• Five years of general clerical/secretarial experience.
• 18 semester hours from an accredited college may substitute for each year of experience.
• Ability to use current office technology; knowledge of word processing and spreadsheets.
• assessed by Ysleta ISD Paraprofessional Test.

Responsibilities

• Prepare correspondence, forms, manuals, and reports for administrator assigned.
• Schedule appointments and maintain the administrator's calendar.
• Answer routine questions and direct inquiries to appropriate personnel.
• Set up meetings, reserve venues, and arrange refreshments/catering as needed.
• Make travel arrangements and prepare related documentation.
• Compile and file records and documentation.
• Assist with budget, work assignments, and timesheet confirmations.
• Research data for administrative reports.

Skills

General clerical

Secretarial skills

Word processing

Spreadsheet

Office technology

Education

High School diploma or GED

18 semester hours substituted per year of experience

Tools

Paraprofessional Test

Job description

Perform complex and diverse secretarial duties with little or no supervision. Handle confidential information and engage in frequent contact with all levels of district employees, students, parents, outside agencies and public. Perform duties, functions, and services, which facilitate the principal/administrator responsibilities. Adhere to federal and state laws, as well as, district policies, procedures, and regulations.

Essential Functions

• Prepare correspondence, forms, manuals, reports, presentations, and other documents for administrator assigned.
• Schedule appointments and maintain the administrator's calendar.
• Review, refer and answer routine questions, correspondence, telephone calls, and electronic messages; greet public and refer appropriate inquires, requests, or concerns to the appropriate personnel.
• Set up meetings, including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.
• Make travel arrangements including hotel arrangements and conference registration.
• Compile, maintain, and file reports, records and other documentation as required.
• Prepare purchase orders and payment authorizations as directed.
• Assist administrator with budget, delegation of work assignments and confirmation of timesheets.
• Research and extract information and supporting data for administrative reports.
• Attendance at the work site is required to meet essential functions of the job.

Other Responsibilities

• Participate in professional development activities as required by the district.
• Follow established safety procedures and techniques to perform job duties; support district/department goals.
• Maintain a professional code of ethics and perform other duties as assigned.

Qualifications

High School diploma or General Education Diploma (GED); five (5) years of general clerical/secretarial experience; eighteen (18) semester hours from an accredited college/university may be substituted for each year of experience; ability to use a current office technology; knowledgeable of word processing/spreadsheet applications; possess required skills and knowledge as assessed by the Ysleta ISD Paraprofessional Test.

Mental Demands/Physical Demands/Environmental Factors

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand/wrist motions and prolonged use of keyboarding. Prolonged sitting, moderate standing, walking, bending, reaching and occasional lifting up to 25 lbs. Occasional prolonged or irregular hours; occasional districtwide travel.

Paraprofessional Level 204

Click here to view Ysleta ISD's Compensation Plan

Required Documents

The following are the required documents that must be submitted in order to be considered for an interview. You may attach the documents to your application or bring them into the YISD Central Office located at 9600 Sims Dr., El Paso, TX 79925. For more information, please contact the HR Department at 915-434-0428.

• High School diploma or General Education Diploma (GED)
• Ysleta ISD Paraprofessional Test level III call 915 434 0400 to schedule.