Secretary-Data Entry

Mercyhealth; Rockford (IL); On-site; USD 21,000 - 32,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Tuition Reimbursement

Life Insurance

Job summary

Mercyhealth Mulford in Rockford, IL seeks a Secretary-Data Entry to manage general correspondence, prepare meeting agendas, schedule rooms, and record minutes. You will participate in budget activities, invoice processing, time entry, and billing while maintaining accurate records and data across multiple databases.

The role requires strong organizational and communication skills, proficiency in MS Office, and the ability to adapt to changing priorities in a fast-paced healthcare environment.

Qualifications

• High School diploma or equivalent.
• 1 year post-high school education in business, office procedures, secretarial training, or related field.
• Minimum 2 years experience in administrative or secretarial role.
• Strong organizational and communication skills.

Responsibilities

• Composes general correspondence and proofreads for errors.
• Prepares meeting agendas with Dept. Manager and distributes notices.
• Schedules rooms and distributes meeting notices; tracks space availability.
• Records, distributes and files minutes of meetings; maintains documents.
• Participates in budget activities including invoices, time entry, and billing.

Skills

Organizational skills

Verbal communication

Written communication

Customer service

Grammar/spelling

Reading instructions

Clerical/data entry

MS Office

MS Word

MS Excel

Education

High School diploma or equivalent

1 year post-high school education in business/secretarial

Tools

MS Office Suite

Mail Merge

Word processing

Databases

Job description

## Secretary-Data EntryApply: Mercyhealth Mulford - Rockford, IL: Full time: Posted 2 Days Ago: 2026-03865**ESSENTIAL DUTIES AND RESPONSIBILITIES*** Composes general correspondence as needed and proofreads copy to ensure error-free work. Able to frequently re-prioritize activities on short notice; completing all requests within required time frame.* Prepares meeting agenda in collaboration with Dept. Manager and distributes notice of meetings. Schedules all rooms for committee's, staff, association and education meetings. Sends out meeting notices, and tracks class space availability. Accurately records, distributes and files minutes of all assigned meetings.* Participates in budget activities as assigned. Includes, but not limited to: processing cost center invoices, entering time and attendance, billing or revenue tracking. Trained in cost center specific data and is able to generate pertinent reports.* Utilizes more advanced functions of computer applications and software packages (I.e. mail merges, creating tables, and using columns in word processing, creating spreadsheets, and working with existing databases.* Maintains office equipment, maintenance schedules, and adequate inventory of office supplies.* Maintains knowledge and continues education to further develop skills. Attends all mandatory in-services**EDUCATION AND/OR EXPERIENCE**High School diploma or equivalent1yr post high school education in business, office procedures, secretarial training, or related fieldMin 2 years experience in administrative or secretarial role.**CERTIFICATION/LICENSURE** N/A **OTHER SKILLS AND ABILITIES**Strong organizational skillsEffective verbal communicationEffective written communicationQuality customer serviceGrammar/spellingRead/comprehend written instructionsFollow verbal instructionsClerical: filing, phones, data entryBasic PC skillsWindows software (MS Office)**LEVEL OF SUPERVISION**N/A **PAY RANGE:**$15.60 - $23.40Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.Mercyhealth offers competitive pay and a comprehensive benefits package including:* Medical, Dental, Vision* Life & Disability Insurance* FSA/HSA Options* Generous, accruing paid time off* Paid Parental and caregiver leave* Career advancement and educational opportunities* Tuition and certification reimbursement* Certification Reimbursement* Well-being Programs* Employee Discounts* On-Demand Pay* Financial Education* Annual recognition/awards events* Partner appreciation days* Family entertainment/attractions discount* Community service/improvement opportunitiesClick here for more details regarding Mercyhealth Careers Benefit Information.At Mercyhealth, we don’t simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.