Secretary-Data Entry

Javon Bea Hospital; Rockford (IL); On-site; USD 21,000 - 32,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life & Disability Insurance

Paid time off

Parental and caregiver leave

Tuition reimbursement

Job summary

Mercyhealth in Illinois seeks an experienced administrative assistant to compose correspondence, proofread documents, and support department meetings. The role involves scheduling rooms, distributing notices, and recording minutes. Strong MS Office and organizational skills are essential.

The candidate should have a high school diploma, at least 2 years in an administrative or secretarial role, and the ability to re-prioritize tasks quickly while maintaining accuracy and customer service.

Qualifications

• High school diploma or equivalent required.
• 1 year post-high-school education in business, office procedures, secretarial training, or related field.
• Minimum 2 years experience in administrative or secretarial role.

Responsibilities

• Drafts general correspondence and proofreads for accuracy.
• Prioritizes tasks on short notice and meets deadlines.
• Prepares meeting agendas and distributes notices.
• Schedules rooms and coordinates committee meetings and education sessions.
• Notifies attendees and tracks space availability.
• Records and files minutes of meetings.
• Participates in budget activities as assigned.
• Processes invoices and tracks time, attendance, and billing.

Skills

Organizational skills

Verbal communication

Written communication

Customer service

Read instructions

Education

High School diploma or equivalent

1 yr post high school education in business

Min 2 years admin/secretarial experience

Tools

MS Office

Windows

Data entry

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Composes general correspondence as needed and proofreads copy to ensure error-free work.
• Able to frequently re-prioritize activities on short notice.
• Completing all requests within required time frame.
• Prepares meeting agenda in collaboration with Dept. Manager and distributes notice of meetings.
• Schedules all rooms for committee's, staff, association and education meetings.
• Sends out meeting notices, and tracks class space availability.
• Accurately records, distributes and files minutes of all assigned meetings.
• Participates in budget activities as assigned.
• Includes, but not limited to: processing cost center invoices, entering time and attendance, billing or revenue tracking.
• Trained in cost center specific data and is able to generate pertinent reports.
• Utilizes more advanced functions of computer applications and software packages (I.e. mail merges, creating tables, and using columns in word processing, creating spreadsheets, and working with existing databases.
• Maintains office equipment, maintenance schedules, and adequate inventory of office supplies.
• Maintains knowledge and continues education to further develop skills.
• Attends all mandatory in-services.

EDUCATION AND/OR EXPERIENCE

• High School diploma or equivalent
• 1yr post high school education in business, office procedures, secretarial training, or related field
• Min 2 years experience in administrative or secretarial role.

CERTIFICATION/LICENSURE

N/A

OTHER SKILLS AND ABILITIES

• Strong organizational skills
• Effective verbal communication
• Effective written communication
• Quality customer service
• Grammar/spelling
• Read/comprehend written instructions
• Follow verbal instructions
• Clerical: filing, phones, data entry
• Basic PC skills Windows software (MS Office)

LEVEL OF SUPERVISION

N/A

PAY RANGE

$15.60 - $23.40

Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.

Mercyhealth offers competitive pay and a comprehensive benefits package including:

• Medical
• Dental
• Vision
• Life & Disability Insurance
• FSA/HSA Options
• Generous, accruing paid time off
• Paid Parental and caregiver leave
• Career advancement and educational opportunities
• Tuition and certification reimbursement
• Certification Reimbursement
• Well-being Programs
• Employee Discounts
• On-Demand Pay
• Financial Education
• Annual recognition/awards events
• Partner appreciation days
• Family entertainment/attractions discount
• Community service/improvement opportunities

At Mercyhealth, we don’t simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin. Mercyhealth has been nationally recognized for our commitment to our people and culture, including: #1 in the nation on AARP's Best Employers for Workers Over 50 One of Working Mother magazine's 100 Best Companies for Working Mothers A Top 50 Company and Top 10 Nonprofit for Executive Women For over 135 years, Mercyhealth has provided high-quality health care to residents throughout northern Illinois and southern Wisconsin. We have a passion for providing comprehensive health care close to home for area residents through our six hospitals and 85 primary and specialty care locations. As an integrated health system, you can come to us for routine health care, like annual physicals, immunizations and preventive health screenings, as well as highly specialized care, such as neonatal intensive care, heart surgery, stroke care, neurosurgery, cancer treatment and much more. The range of Mercyhealth's specialties and the skills of our doctors, nurses and clinical staff are truly extraordinary.