Secretary-Data Entry

Mercy Health Corporation; Rockford (IL); On-site; USD 21,000 - 32,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Parental Leave

Tuition Reimbursement

Certification Reimbursement

Well-being Programs

Employee Discounts

On-Demand Pay

Job summary

Mercyhealth in Rockford, IL seeks an administrative professional to support daily operations, handle correspondence, schedule meetings, and maintain records. This role emphasizes organization, communication, and customer service to ensure smooth office functioning.

The ideal candidate will have a high school diploma, additional business/secretarial training, and at least two years of administrative experience, with proficiency in MS Office and data entry.

Qualifications

• High School diploma or equivalent
• 1yr post high school education in business, office procedures, secretarial training, or related field
• Min 2 years experience in administrative or secretarial role.

Responsibilities

• Composes general correspondence as needed and proofreads copy to ensure error-free work. Able to frequently re-prioritize activities on short notice; completing all requests within required time frame.
• Prepares meeting agenda in collaboration with Dept. Manager and distributes notice of meetings. Schedules all rooms for committee's, staff, association and education meetings. Sends out meeting notices, and tracks class space availability. Accurately records, distributes and files minutes of all assigned meetings.
• Participates in budget activities as assigned. Includes, but not limited to: processing cost center invoices, entering time and attendance, billing or revenue tracking. Trained in cost center specific data and is able to generate pertinent reports.
• Utilizes more advanced functions of computer applications and software packages (I.e. mail merges, creating tables, and using columns in word processing, creating spreadsheets, and working with existing databases.
• Maintains office equipment, maintenance schedules, and adequate inventory of office supplies.
• Maintains knowledge and continues education to further develop skills. Attends all mandatory in-services

Skills

Strong organizational skills

Excellent verbal communication

Excellent written communication

Quality customer service

Grammar/spelling

Read/comprehend instructions

Follow verbal instructions

Clerical: filing, phones, data entry

Basic PC skills

Education

High School diploma or equivalent

1yr post high school education in business/secretarial training

Tools

Microsoft Office

Windows OS

Data entry systems

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Composes general correspondence as needed and proofreads copy to ensure error-free work. Able to frequently re-prioritize activities on short notice; completing all requests within required time frame.
• Prepares meeting agenda in collaboration with Dept. Manager and distributes notice of meetings. Schedules all rooms for committee's, staff, association and education meetings. Sends out meeting notices, and tracks class space availability. Accurately records, distributes and files minutes of all assigned meetings.
• Participates in budget activities as assigned. Includes, but not limited to: processing cost center invoices, entering time and attendance, billing or revenue tracking. Trained in cost center specific data and is able to generate pertinent reports.
• Utilizes more advanced functions of computer applications and software packages (I.e. mail merges, creating tables, and using columns in word processing, creating spreadsheets, and working with existing databases.
• Maintains office equipment, maintenance schedules, and adequate inventory of office supplies.
• Maintains knowledge and continues education to further develop skills. Attends all mandatory in-services

EDUCATION AND/OR EXPERIENCE

High School diploma or equivalent

1yr post high school education in business, office procedures, secretarial training, or related field

Min 2 years experience in administrative or secretarial role.

CERTIFICATION/LICENSURE

N/A

OTHER SKILLS AND ABILITIES

Strong organizational skills

Effective verbal communication

Effective written communication

Quality customer service

Grammar/spelling

Read/comprehend written instructions

Follow verbal instructions

Clerical: filing, phones, data entry

Basic PC skills

Windows software (MS Office)

LEVEL OF SUPERVISION

N/A

PAY RANGE:

$15.60 - $23.40

Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.

Mercyhealth offers competitive pay and a comprehensive benefits package including:

• Medical, Dental, Vision
• Life & Disability Insurance
• FSA/HSA Options
• Generous, accruing paid time off
• Paid Parental and caregiver leave
• Career advancement and educational opportunities
• Tuition and certification reimbursement
• Certification Reimbursement
• Well-being Programs
• Employee Discounts
• On-Demand Pay
• Financial Education
• Annual recognition/awards events
• Partner appreciation days
• Family entertainment/attractions discount
• Community service/improvement opportunities

At Mercyhealth, we don't simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.

Mercyhealth has been nationally recognized for our commitment to our people and culture, including:

• #1 in the nation on AARP's Best Employers for Workers Over 50
• One of Working Mother magazine's 100 Best Companies for Working Mothers
• A Top 50 Company and Top 10 Nonprofit for Executive Women