SECRETARY/ATTENDANCE CLERK

Simpson Central Elem School; Mississippi; On-site; USD 17,000 - 28,000; Full time

Job summary

Simpson County Schools in Mississippi is seeking a dedicated School Secretary/Attendance Clerk to support the principal, staff, students, and parents. The role maintains attendance records, processes daily attendance, and assists with enrollment and scheduling.

Strong communication, confidentiality, and proficiency in district data systems are essential. The position requires at least a high school diploma or GED (associate degree preferred) and minimum clerical experience.

Qualifications

• High school diploma or GED required
• Associate’s degree preferred
• Minimum of two years clerical or secretarial experience; school office experience preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and district data systems (MSIS, SAMS, Power School)
• Strong organizational and communication skills
• Ability to manage multiple tasks and meet deadlines
• Professional demeanor and customer service skills
• Maintain confidentiality of student and staff records
• Serve as receptionist and greet visitors
• Maintain attendance records per MDE guidelines and district policies
• Assist with enrollment, withdrawals, and student record transfers
• Support principal and staff with correspondence, reports, and filing
• Assist with scheduling meetings, conferences, and school events
• FERPA compliance

Responsibilities

• Maintain daily attendance, tardies, early check-outs, and attendance corrections
• Communicate with parents about absences and attendance issues
• Prepare attendance reports for administrators and staff
• Assist with enrollment, withdrawals, and student record transfers
• Provide clerical support for the principal and staff, including correspondence and filing
• Maintain FERPA-compliant student and staff records
• Assist with scheduling meetings and school events
• Handle office communications including mail, email, and announcements
• Support substitute teacher coverage and staff attendance records as assigned
• Assist with state/federal reports and accreditation documentation

Skills

Office software

MSIS/SAMS/PowerSchool

Organizational skills

Communication skills

Multi-tasking

Confidentiality

Reception duties

Education

High school diploma or GED

Associate’s degree preferred

Tools

MSIS

SAMS

Power School

Job description

Description

Position Title: School Secretary/Attendance Clerk

Department: School

Reports to: Principal

Status: Classified

Summary

The School Secretary/Attendance Clerk provides clerical, organizational, and administrative support to the school principal, staff, students, and parents while also maintaining accurate student attendance records. This position is responsible for daily office operations, ensuring compliance with Mississippi Department of Education (MDE) attendance policies, and providing quality customer service to the school community.

• High school diploma or GED required; Associate’s degree preferred.
• Minimum of two (2) years clerical or secretarial experience; school office experience preferred.
• Knowledge of MDE attendance regulations preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and district data systems (e.g., MSIS, SAMS, Power School).
• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Professional demeanor and customer service skills when interacting with staff, students, and parents.
• Ability to maintain confidentiality of student and staff records.
• Serve as receptionist, greeting visitors, answering phones, and directing inquiries.
• Maintain student attendance records in accordance with MDE guidelines and district policies.
• Process daily attendance, tardies, early check-outs, and attendance corrections.
• Communicate with parents regarding absences, truancy, and attendance issues.
• Prepare attendance reports for administrators, teachers, and district officials.
• Assist with enrollment, withdrawals, and student record transfers.
• Provide clerical support for the principal and staff, including correspondence, reports, and filing.
• Maintain student and staff records in compliance with FERPA.
• Assist with scheduling meetings, conferences, and school events.
• Handle office communications, including mail, email, and announcements.
• Assist with substitute teacher coverage and maintain staff attendance records as assigned.
• Support preparation of state/federal reports and accreditation documentation.
• Maintain confidentiality of student and staff information.
• Perform other duties as assigned by the Principal.

Posting Name

SECRETARY/ATTENDANCE CLERK

Location

00-SIMPSON COUNTY SCHOOLS

Posting Begin Date

09/01/2026

Posting End Date

N/A

Full Time

Yes

Job Category

Non-Certified Application

Salary

12.20 - 20.63

Licensed Position

No

PHYSICAL DEMANDS And Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is continuously required to speak and listen for extended periods. The employee is also required to sit or stand for long periods, and regularly to move; use hands or fingers to handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and move up to 20 pounds, and occasionally lift and move up to 30 pounds. Specific vision abilities required for this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is further required to have the

physical, mental, and emotional stamina to fully perform the duties and responsibilities of the position, and the mental acuity to collect, evaluate, and interpret data; to reason; to define problems; to establish facts; to draw valid conclusions; and to make effective judgments and decisions.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Simpson County Board of Education Policy on Evaluation of Professional Personnel.

Terms Of Employment

200 Days

Compensation Range

$12.20 - $20.63/hour