SECRETARY/ATTENDANCE CLERK

Simpson; Northern (KY); Hybrid; USD 17,000 - 28,000; Full time

Job summary

The Simpson County Schools is seeking a School Secretary/Attendance Clerk to provide clerical, organizational, and administrative support to the school principal, staff, students, and parents. This role maintains accurate attendance records and handles daily office operations in line with district policies.

The position requires a high school diploma or GED, at least two years of clerical experience, proficiency with Microsoft Office and district data systems, and a commitment to confidentiality

Qualifications

• High school diploma or GED required; Associate’s degree preferred.
• Minimum of two (2) years clerical or secretarial experience; school office experience preferred.
• Knowledge of MDE attendance regulations preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and district data systems (e.g., MSIS, SAMS, Power School).
• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Professional demeanor and customer service skills when interacting with staff, students, and parents.
• Ability to maintain confidentiality of student and staff records.

Responsibilities

• Serve as receptionist, greeting visitors, answering phones, and directing inquiries.
• Maintain student attendance records in accordance with MDE guidelines and district policies.
• Process daily attendance, tardies, early check-outs, and attendance corrections.
• Communicate with parents regarding absences, truancy, and attendance issues.
• Prepare attendance reports for administrators, teachers, and district officials.
• Assist with enrollment, withdrawals, and student record transfers.
• Provide clerical support for the principal and staff, including correspondence, reports, and filing.
• Maintain student and staff records in compliance with FERPA.
• Assist with scheduling meetings, conferences, and school events.
• Handle office communications, including mail, email, and announcements.
• Assist with substitute teacher coverage and maintain staff attendance records as assigned.
• Support preparation of state/federal reports and accreditation documentation.
• Maintain confidentiality of student and staff information.
• Perform other duties as assigned by the Principal.

Skills

Microsoft Office Suite

Data systems

Organization

Communication

confidentiality

Education

High school diploma or GED

Associate’s degree preferred

Tools

MSIS

SAMS

Power School

Word

Excel

Outlook

Job description

Posting Name

SECRETARY/ATTENDANCE CLERK

Location

00-SIMPSON COUNTY SCHOOLS

Posting Begin Date

09/01/2026

Posting End Date

N/A

Full Time

Yes

Job Category

Non-Certified Application

Schedule

12.20 - 20.63

Licensed Position

No

Description

Position Title: School Secretary/Attendance Clerk

Department: School

Reports to: Principal

Status: Classified

_____________________________________________________________________________________________________

SUMMARY:

The School Secretary/Attendance Clerk provides clerical, organizational, and administrative support to the school principal, staff, students, and parents while also maintaining accurate student attendance records. This position is responsible for daily office operations, ensuring compliance with Mississippi Department of Education (MDE) attendance policies, and providing quality customer service to the school community.

QUALIFICATIONS:

• High school diploma or GED required; Associate’s degree preferred.
• Minimum of two (2) years clerical or secretarial experience; school office experience preferred.
• Knowledge of MDE attendance regulations preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and district data systems (e.g., MSIS, SAMS, Power School).
• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Professional demeanor and customer service skills when interacting with staff, students, and parents.
• Ability to maintain confidentiality of student and staff records.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serve as receptionist, greeting visitors, answering phones, and directing inquiries.
• Maintain student attendance records in accordance with MDE guidelines and district policies.
• Process daily attendance, tardies, early check-outs, and attendance corrections.
• Communicate with parents regarding absences, truancy, and attendance issues.
• Prepare attendance reports for administrators, teachers, and district officials.
• Assist with enrollment, withdrawals, and student record transfers.
• Provide clerical support for the principal and staff, including correspondence, reports, and filing.
• Maintain student and staff records in compliance with FERPA.
• Assist with scheduling meetings, conferences, and school events.
• Handle office communications, including mail, email, and announcements.
• Assist with substitute teacher coverage and maintain staff attendance records as assigned.
• Support preparation of state/federal reports and accreditation documentation.
• Maintain confidentiality of student and staff information.
• Perform other duties as assigned by the Principal.

PHYSICAL DEMANDS and Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is continuously required to speak and listen for extended periods. The employee is also required to sit or stand for long periods, and regularly to move; use hands or fingers to handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and move up to 20 pounds, and occasionally lift and move up to 30 pounds. Specific vision abilities required for this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is further required to have the

physical, mental, and emotional stamina to fully perform the duties and responsibilities of the position, and the mental acuity to collect, evaluate, and interpret data; to reason; to define problems; to establish facts; to draw valid conclusions; and to make effective judgments and decisions.

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Simpson County Board of Education Policy on Evaluation of Professional Personnel.

TERMS OF EMPLOYMENT:

200 Days

COMPENSATION RANGE:

$12.20 - $20.63/hour