Secretary

Charles County Public Schools; Northern (KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Charles County Public Schools in Pomfret, MD is seeking an administrative assistant to support pupil records, attendance reporting and related duties.

Responsibilities include maintaining records, processing immunization compliance, managing bus route information, handling correspondence, and assisting staff and visitors. The role involves mail handling, fundraising cash receipts, and general office tasks under the school principal's supervision.

Qualifications

• Maintains pupil records and related reports such as attendance records and immunization compliance.
• Manages enrollment and withdrawal of pupils and forwards school records as needed.
• Maintains up-to-date bus routes and emergency/identification information for students.
• Handles correspondence, notices, newsletters and other mailings as required.
• Responds to inquiries from students, parents, staff and visitors; processes mail and messages.
• Assists with fundraising collections and other related duties as assigned.

Responsibilities

• Prepares and maintains all pupil records and related reports.
• Registers new pupils and requests prior records; forwards copies as needed.
• Ensures immunization compliance and related reporting.
• Maintains bus routes, ECOTRAN data, and emergency cards for students.
• Types and distributes various communications and maintains files.
• Answers inquiries from staff and the public; handles mail and messages.
• Supervises fund-raising collections and supports principal's assignments.

Job description

• Locations 7165 Marshall Corner Rd, Pomfret, MD, 20675, US

Demonstrated aptitude for successful performance of duties and responsibilities listed below.

Exhibits ability to compile data accurately and concisely.

Capacity to work with pupils, teachers, parents, administrative personneland school visitors in a manner conducive to good working relationships.

Knowledge of efficient office practices and procedures.

Ability to react effectively to various simultaneous inquiries and situations.

Good oral and written communication skills .

Ability to collaborate with others, follow up and work independently.

ESSENTIAL JOB FUNCTIONS

Prepares andmaintainsall pupil records and various related reports; checks pupil information and filesappropriate reportssuch as Monthly Pupil Attendance Reports and Monthly Suspension Report and contacts parents concerning attendance policies and procedures.

Registers all new pupils and requests prior school records, withdraws transferring pupils and forwards permanent school records or copies (when out of state).

Follows-upon immunizations toinsurecompliance with Maryland School Law and preparesSchoolImmunization Report.

Maintains up-to-date bus routes and bus numbers for students; prepares ECOTRAN reporting/block/stop/home location information for new students.

Maintains up-to-date emergency cards and information cardfileonall students.

Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as isrequiredandmaintainsappropriate files.

Answers various inquiries from students, parents,staffand school visitors.

Receives, sorts and forwards mail and messagesforstaff members.

Supervises sales and collections of monies from students for fund raisers.

Performs related duties as assigned by the school principal.

ENVIRONMENTAL FACTORS & PHYSICAL REQUIREMENTS

The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm,handand finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employeefrequentlyis required tosit, reach with hands and arms,talkand hear.

Charles County Public Schools reserves the right to re-advertise andmodifythe content of vacancy announcements at any time; however, this may be the only notice for this position during the noted advertisement period.

The Charles County public school system does not discriminateon the basis ofrace, color, religion, national origin, sex, sexual orientation, gender identity, age or disability in its programs,activitiesor employment practices. For inquiries, please contact Dr. Michael Blanchard, Title IX/ADA/Section 504 Coordinator (students) or Nikial M. Majors, Title IX/ADA/Section 504 coordinator (employees/ adults), at Charles County Public Schools, Jesse L. Starkey Administration Building, P.O. Box 2770, La Plata, MD 20646; 301-932-6610/301-870-3814. For special accommodations call 301-934-7230 or TDD 1-800-735-2258 two weeks prior to the event.