Front Office Secretary

Ccboe; Waldorf (MD); On-site; USD 30,000 - 45,000; Full time

Job summary

Ccboe is seeking a dedicated individual to maintain pupil records and ensure compliance with Maryland School Law. You will work closely with pupils, parents, and school staff, fostering positive relationships.

This position involves managing important documentation, coordinating communications, and supporting fundraising activities. Strong communication and organizational skills are essential, along with the ability to react effectively to multiple inquiries.

Physical requirements include the ability to stand, walk, and lift medium weights.

Qualifications

• Demonstrated aptitude for effective performance of duties.
• Knowledge of efficient office practices and procedures.
• Ability to work with pupils, parents, and staff effectively.

Responsibilities

• Prepares and maintains pupil records and related reports.
• Registers new pupils and requests prior school records.
• Maintains up-to-date emergency cards and information files.

Skills

Good oral and written communication skills

Ability to collaborate with others

Effective data compilation

Job description

Demonstrated aptitude for successful performance of duties and responsibilities listed below.

Exhibits ability to compile data accurately and concisely.

Capacity to work with pupils, teachers, parents, administrative personnel and school visitors in a manner conducive to good working relationships.

Knowledge of efficient office practices and procedures.

Ability to react effectively to various simultaneous inquiries and situations.

Good oral and written communication skills .

Ability to collaborate with others, follow up and work independently.

ESSENTIAL JOB FUNCTIONS

Prepares and maintains all pupil records and various related reports; checks pupil information and files appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension Report and contacts parents concerning attendance policies and procedures.

Registers all new pupils and requests prior school records, withdraws transferring pupils and forwards permanent school records or copies (when out of state).

Follows-up on immunizations to ensure compliance with Maryland School Law and prepares School Immunization Report.

Maintains up-to-date bus routes and bus numbers for students; prepares ECOTRAN reporting/block/stop/home location information for new students.

Maintains up-to-date emergency cards and information card file on all students.

Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as is required and maintains appropriate files.

Answers various inquiries from students, parents, staff and school visitors.

Receives, sorts and forwards mail and messages for staff members.

Supervises sales and collections of monies from students for fund raisers.

Performs related duties as assigned by the school principal.

ENVIRONMENTAL FACTORS & PHYSICAL REQUIREMENTS

The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk and hear.

Charles County Public Schools reserves the right to re-advertise and modify the content of vacancy announcements at any time; however, this may be the only notice for this position during the noted advertisement period.

The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age or disability in its programs, activities or employment practices. For inquiries, please contact Dr. Michael Blanchard, Title IX/ADA/Section 504 Coordinator (students) or Nikial M. Majors, Title IX/ADA/Section 504 coordinator (employees/ adults), at Charles County Public Schools, Jesse L. Starkey Administration Building, P.O. Box 2770, La Plata, MD 20646; 301-932-6610/301-870-3814. For special accommodations call 301-934-7230 or TDD 1-800-735-2258 two weeks prior to the event.