Secretary

Talentify; McAlester (OK); On-site; USD 42,000 - 64,000; Full time

Job summary

Talentify in McAlester, OK is seeking a detail-oriented administrative professional to provide comprehensive clerical and administrative support to the Director and staff. You will manage communications, scheduling, travel arrangements, and correspondence, and prepare personnel actions.

The role requires meticulous review of documents for regulatory conformance and proactive coordination with relevant offices to resolve issues.

Qualifications

• Background investigation required prior to appointment.
• Per DoDM 8140.03 and Army guidance, non-engineering Cyber roles must complete proficiency requirements: foundational (9 months), resident (12 months), and 20 annual CPD hours (may overlap).

Responsibilities

• Provides clerical and administrative support to the Director and staff.
• Manages communications, scheduling, travel, correspondence, and records.
• Prepares personnel actions.
• Reviews documents for conformance with regulations, grammar, format, and Directorate policies.
• Coordinates with offices to obtain necessary clarification and information.

Skills

Clerical support

Communication skills

Scheduling

Travel coordination

Records management

Job description

This is a Direct Hire Authority (DHA) solicitation utilizing the DHA for Domestic Defense Industrial Base (DIB) & Major Range and Test Facilities Base (MRTFB) to recruit and appoint qualified candidates to positions in the competitive service.

About the Position

This position provides comprehensive clerical and administrative support to the Director and staff, managing communications, scheduling, travel, correspondence, records, training coordination and preparing personnel actions.

Duties

• Receives all visitors and telephone calls, ascertains nature of call or business of visitors and determines appropriate action.
• Arranges for conferences, including such matters as location, schedule, agenda and attendance list and assembles background material.
• Makes necessary arrangements for travel, arranging schedules of visits, making reservations, notifying organizations and officials to be visited, and submitting travel vouchers and reports.
• Maintains control records on incoming correspondence and action documents and follows up on work in process to ensure timely reply or action.
• Reviews documents prepared for signature of or coordination with Director for conformance with regulations, grammar, format, and special Directorate policies.
• Reviews incoming correspondence, publications, regulations, and directives which may affect the Directorate and uses initiative to obtain clarification of instructions from originating offices or appropriate focal points when necessary.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Per DoDM 8140.03 and Army guidance, non-engineering Cyber roles must complete proficiency requirements: foundational (9 months), resident (12 months), and 20 annual CPD hours (may overlap).