Secondary Receptionist / File Clerk

Flaherty Sensabaugh Bonasso PLLC; Charleston (WV); On-site; USD 17,000 - 22,000; Part time

Benefits offered by this job

Paid Time Off

Health Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Life Insurance

Job summary

Flaherty Sensabaugh Bonasso PLLC in Charleston, WV is seeking a part-time Receptionist / File Clerk to support filing, records management, and general office duties. You will assist with preparing documents for trials, maintain digital and paper files, and act as a secondary receptionist in a busy legal office.

Ideal candidates are organized, detail-oriented self-starters with strong written and verbal communication skills.

Qualifications

• High school or equivalent (Preferred).
• Microsoft Office: 1 year (Preferred).
• Law Office Experience: 1 year (Preferred).
• Reception Experience: 1 year (Preferred).

Responsibilities

• Perform various Mail Center activities (sorting, certifying, metering, folding, stuffing envelopes, delivery, pickup, etc.).
• In-house copying, filing, bulk scanning, printing and package assembly
• Capable of handling multi-line phone system.
• Perform data entry tasks from a paper and/or document image
• Lift heavy boxes, files or paper when needed, which may be up to 25lbs.
• Maintain the highest levels of client care and confidentiality while demonstrating a friendly and cooperative attitude
• Demonstrate flexibility in satisfying office demands in a high volume, production environment
• Take direction from attorneys, legal secretary, paralegals, and other team members.
• Strong written and verbal communication
• Attention to detail
• Ability to multi-task, manage multiple priorities, and deadlines is critical
• Operating and troubleshooting mailing, copying, and scanning equipment
• Create excel spreadsheets, mail merge projects, and word documents
• File and supply inventory management
• Handle time-sensitive material (i.e. confidential, urgent packages)
• Maintain high degree of quality control and validation of the completed work
• Identify, classify, and sort documents electronically
• Light housekeeping
• Perform other tasks as assigned

Skills

Phone system

Data entry

Microsoft Office

Attention to detail

Communication

Multi-tasking

Education

High school diploma

Tools

Microsoft Office

Job description

Flaherty Sensabaugh Bonasso PLLC is seeking a part-time professional Receptionist /File Clerk for our Charleston, WV office. The ideal candidate will be an organized and detail-oriented self-starter. As a member of our team, you will get to show off your skills by assisting with filing paper documents, maintaining digital and paper files, preparing documents for trials, and keeping records organized and accessible. You will be the secondary receptionist with many office responsibilities. The best candidate for this job will be flexible, dependable, communicative, and ready to take on new tasks!Detail Duties Include But Not Limited To

• Perform various Mail Center activities (sorting, certifying, metering, folding, stuffing envelopes, delivery, pickup, etc.)
• In-house copying, filing, bulk scanning, printing and package assembly
• Capable of handling multi-line phone system.
• Perform data entry tasks from a paper and/or document image
• Lift heavy boxes, files or paper when needed, which may be up to 25lbs.
• Maintain the highest levels of client care and confidentiality while demonstrating a friendly and cooperative attitude
• Demonstrate flexibility in satisfying office demands in a high volume, production environment
• Take direction from attorneys, legal secretary, paralegals, and other team members.
• Strong written and verbal communication
• Attention to detail
• Ability to multi-task, manage multiple priorities, and deadlines is critical
• Operating and troubleshooting mailing, copying, and scanning equipment
• Create excel spreadsheets, mail merge projects, and word documents
• File and supply inventory management
• Handle time-sensitive material (i.e. confidential, urgent packages)
• Maintain high degree of quality control and validation of the completed work
• Identify, classify, and sort documents electronically
• Light housekeeping
• Perform other tasks as assigned

Education

• High school or equivalent (Preferred)

Experience

• Microsoft Office: 1 year (Preferred)
• Law Office Experience: 1 year (Preferred)
• Reception Experience: 1 year (Preferred)

Flaherty offers an excellent benefits package that includes a generous Paid Time Off (PTO) system, firm recognized holidays, health, dental, and vision insurance, short and long-term disability, life insurance, a generous 401(k) plan, and more! All inquiries will remain confidential. Flaherty Sensabaugh Bonasso PLLC serves local, national, and international clients in the areas of litigation and transactional law. Founded in 1991, our firm is comprised of over 40 attorneys in Charleston, Morgantown, and Wheeling, West Virginia. Visit www.flahertylegal.com to learn more. Flaherty Sensabaugh Bonasso PLLC is an Equal Employment Opportunity employer. Job Type: Part-time, with the opportunity to transition into full-time. Shift: Monday-Friday, 8:30AM-5:00PM